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Legal Billing Manager

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Robert Half

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Location:
United States , Campbell

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Category:
Legal

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

We are looking for a detail-oriented Legal Billing Manager to oversee billing and core office accounting functions for a boutique law firm in San Jose, California. This position combines financial coordination with day-to-day administrative support, helping ensure accurate invoicing, timely payments, and organized office operations. The ideal candidate brings experience with legal billing platforms and accounting software, along with a proactive approach to managing essential back-office processes.

Job Responsibility:

  • Manage attorney billing activities by preparing, reviewing, and submitting accurate client invoices using legal billing and accounting systems
  • Oversee incoming and outgoing payments, ensuring receivables are tracked properly and vendor obligations are processed on schedule
  • Maintain financial records in platforms such as Clio and QuickBooks, reconciling information and addressing discrepancies as needed
  • Support office operations by coordinating administrative tasks, handling document scanning, and keeping records organized and accessible
  • Administer mailroom-related duties, including sorting and distributing correspondence and monitoring time-sensitive deliveries
  • Monitor office supply levels, place orders as needed, and help maintain an efficient workplace environment
  • Arrange conference call logistics and provide general administrative coordination to support daily business needs
  • Collaborate with internal stakeholders to improve billing accuracy, streamline workflows, and support related process updates where applicable

Requirements:

  • Prior experience in legal billing, with strong working knowledge of invoicing practices in a law office or similar services setting
  • Hands-on proficiency with Clio and QuickBooks for billing, payment tracking, and financial record maintenance
  • Solid understanding of accounts receivable and accounts payable processes
  • Ability to manage administrative office responsibilities while maintaining accuracy and attention to detail
  • Experience handling document scanning, filing, and organized records management
  • Comfortable supporting mail distribution, office supply ordering, and conference call coordination
  • Strong communication and organizational skills, with the ability to manage multiple priorities effectively
What we offer:
  • medical, vision, dental, and life and disability insurance
  • 401(k) plan
  • free online training

Additional Information:

Job Posted:
May 16, 2026

Work Type:
On-site work
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