Legal Billing & Cost Control Specialist Job at World Business Lenders

Legal Billing Specialist

We are looking for a detail-oriented Legal Billing Specialist to join a law firm...

Location

United States , La Jolla

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of billing experience, with prior legal billing experience required
Background in a services environment that requires close attention to detail, with the ability to manage billing workflows accurately and efficiently
Proficiency in Microsoft Office, especially Excel and Outlook
Experience working with legal billing platforms such as Elite 3E, ProLaw, or comparable time and billing systems
Familiarity with electronic invoicing tools and third-party e-billing portals such as eBillingHub or similar applications
Strong organizational skills with the ability to balance multiple priorities, meet deadlines, and maintain close attention to detail
Effective written and verbal communication skills, along with the ability to remain composed in a fast-paced or high-pressure setting
Associate degree preferred but not required

Job Responsibility

Prepare, revise, and finalize prebills based on attorney direction, including tasks such as allocating charges across matters, applying available retainer balances, and readying invoices for submission
Process billable time and related charges for attorneys and paralegals in accordance with client billing rules and firm standards
Transmit invoices through electronic billing platforms and investigate submission errors or rejections to ensure prompt resolution
Manage a substantial volume of invoices each billing period while maintaining accuracy and meeting established deadlines
Verify billing details and supporting records to confirm completeness, correctness, and compliance before invoices are released
Research billing questions, troubleshoot discrepancies, and respond to inquiries from internal stakeholders regarding invoice status or issues
Apply client-specific guidelines related to rates, formats, billing schedules, and cost controls to produce compliant invoices
Partner with the Billing Manager, fellow billing specialists, and legal staff to address exceptions, meet billing targets, and support ongoing process improvements
Use billing applications effectively, including resolving system-related issues that affect invoice generation or submission

What we offer

Medical, vision, dental, and life and disability insurance
eligibility to enroll in company 401(k) plan

Fulltime

Accounting Specialist

We are looking for an Accounting Specialist to support day-to-day financial oper...

Location

United States , Melbourne

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience supporting accounting operations in areas such as accounts payable, accounts receivable, billing, and general accounting activities
Working knowledge of account reconciliation practices and the ability to maintain accurate financial records
Familiarity with accounts receivable systems and comfort researching payment issues, discrepancies, and account-level questions
Strong administrative and organizational skills, including document management, record retention, and maintaining structured filing systems
Ability to make sound decisions within established authority guidelines while consistently meeting productivity and performance expectations
Effective communication skills for working with cross-functional partners and responding professionally to internal and external inquiries
Attention to detail and a commitment to following internal controls, applying correct coding, and supporting accurate financial reporting

Job Responsibility

Review invoices and employee expense submissions, assign the correct accounting classifications, and route items to the appropriate cost centers for processing
Manage the petty cash process by tracking activity, reconciling balances, and maintaining accurate supporting records
Prepare and issue scheduled treasury payments, including quarterly check processing, with close attention to timeliness and accuracy
Organize and digitize high volumes of documentation, ensuring records are scanned, stored, and filed in the proper locations for easy retrieval
Handle financial and document-related requests tied to legal matters, including attorney correspondence, subpoenas, probate items, and similar inquiries
Record deposits, maintain orderly financial files, and support research related to outstanding accounts receivable questions or disputes
Investigate refund activity, prepare monthly patient refund checks, and assist with spend analysis and other reporting needs as requested
Verify the proper use of general ledger and division coding, identify unusual trends or exceptions, escalate unresolved issues, and collaborate across departments to strengthen controls and improve results

What we offer

Medical, vision, dental, and life and disability insurance
Company 401(k) plan
Free online training

Fulltime

Fleet Specialist

Leads development and implementation of a multi-year technical and operational s...

Location

United States , Bonita Springs or Tampa

Salary:

70000.00 - 75000.00 USD / Year

Rittenhouse Village At Michigan City

Expiration Date

Until further notice

Requirements

Bachelor's degree in business, IT or related field, or similar Military Logistics leadership experience
Three years of combined experience leading Implementation, optimization and management of Fleet Technology (Element, Wheels or eFleet preferred)
Fleet analysis, cost control, service performance, routing efficiency and asset utilization
Vehicle lifecycle management
Contract management and database design
100+ vehicles in multiple states
Designing and delivering field training
Fleet PCard administration and data mining for fuel and maintenance
One-year supervisory experience in the Fleet management function
Expert level knowledge of Excel

Job Responsibility

Lead technical transformation strategies for fleet
Collaborate with a leading fleet platform (ie Element, Wheels or eFleet) and internal/external stakeholders to develop hierarchy, structure, applications, operational processes, financials and reporting
Anticipate and manage change, current v/s future input and workload for disparate stakeholders
Benchmark fleet operational performance, then drive costs down, service, quality, safety and regulator compliance levels up, while streamlining stakeholder engagement and communication flow
Design and manage technical project development tactics that support operational performance and optimization
Supports collaborative engagement with stakeholders (Ops, Legal, Risk, Tech Partner, Capital Partners, Finance/Acct, etc.)
Manage vehicle lifecycle, including requisition, approval, lease/buy, license, title, registration, insurance, maintenance, repair, lease buy back and disposition for 700+ current vehicles tied to 360+ senior living communities across the US
Build and analyze datasets on fuel, maintenance, routing, service, and capacity utilization
Design and deliver technology and process training for field operations leadership
Lead annual budgeting and sourcing strategies, leveraging our buying power

What we offer

Option to work remotely on Fridays

Fulltime

Accounts Receivable/Billing Specialist

We are looking for an Accounts Receivable/Billing Specialist to join a legal and...

Location

United States , Fayetteville

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of experience in accounts payable, accounts receivable, billing, or general accounting
High school diploma or equivalent required
an associate’s or bachelor’s degree in Accounting or a related discipline is preferred
Working knowledge of trust accounting practices, legal billing processes, and core accounting controls
Experience with invoice coding, account coding, ACH transactions, check runs, and accounts receivable activities
Proficiency with accounting software and Microsoft Dynamics Great Plains
prior experience in legal or similar services environments is a plus
Strong attention to detail, organization, and accuracy when handling sensitive financial information
Ability to manage multiple deadlines, communicate effectively, and work both independently and collaboratively

Job Responsibility

Process vendor and client-related payment activity with accuracy, ensuring transactions are recorded correctly and supported by proper documentation
Maintain detailed trust and financial account records, including deposits, disbursements, transfers, and related ledger activity
Review account balances before releasing funds to confirm availability and compliance with established financial controls
Reconcile trust, cost, and payment accounts on a daily, weekly, and monthly basis to identify discrepancies and keep records current
Receive and post cash, check, and credit card payments to the appropriate accounts, including routine tracking of card activity and monthly reconciliation
Prepare bank deposits, manage electronic deposit activity, and support daily banking tasks such as Positive Pay submission and follow-up balancing
Update vendor and matter-related information within accounting or case management systems to maintain complete and accurate records
Assist with invoice preparation, attorney draft distribution, monthly billing support, and other accounting or administrative tasks as business needs require

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Specialist SAP Architect, Global Trade Services

In this vital role, you will be responsible for leading, architecting, designing...

Location

India , Hyderabad

Salary:

Not provided

Amgen

Expiration Date

Until further notice

Requirements

Master’s degree in computer science or Legal majors and 4 to 6 years of SAP implementation experience in specific to SAP GTS module
Bachelor’s degree in computer science or Legal majors and 6 to 8 years of SAP implementation experience specifically in SAP GTS Module
Diploma in computer science or Legal majors and 10 to 12 years of IT or years of SAP implementation experience specific to GTS Module
Strong hands-on experience in configuring and integrating all aspects of SAP GTS solutions for global deployments
focus on SPL Screening (all Business Partners including Banks), Legal Control including Product classification and License management, Customs Management for Imports and Exports, Intrastat Reporting etc
Understand Customs processes with Customs Invoices and field mappings background knowledge
Experience with S/4HANA Billing types and Invoice outputs customizations and Foreign trade process in S4 to be integrated with GTS
Demonstrated understanding of Global Legal Regulations as applied in GTS processes
Background to include experience in SAP best practices for Compliance and Customs management processes
Collaborate with integrated agile product teams to ensure seamless integration between SAP GTS and other SAP S4 modules (e.g. OTC, TM, FI and Tax) and external systems

Job Responsibility

Design and configure the GTS module to meet business requirements and implement processes around Compliance and Customs Management
Ensures solutions developed are aligned to enterprise architecture standards, guidelines and principles by leverage common technology platforms and services
Ensures seamless integration between GTS and connected with S4 SAP modules (FI, MM, OTC, TM, ATTP, and EWM) as well as third-party systems
Participate in GTS implementation projects as part of the GTO product team, including blueprinting, gap analysis, testing, go-live, and post-production support
Provide mentoring to team members
Creation and maintenance of critical documentation such as technical assessments, configuration specs, functional designs, test cases, and user manuals
Ensures compliance with pharmaceutical industry standards and regulations
Participate in sprint planning, reviews, and retrospectives to deliver and sustain Amgen's SAP GTS module integrated with SAP S4 ecosystem utilizing the Scaled Agile Framework (SAFe)
Develop innovative solutions that drive speed to value via AI/ML and leading practices
Ability to translate business requirements into design options that are cost effective, efficient, re-usable that align with defined architectural principles and standards

Associate Telecommunications Operations Specialist

The Associate Telecommunications Operations Specialist at NTT DATA is a pivotal ...

Location

India , Hyderabad

Salary:

Not provided

NTT DATA

Expiration Date

Until further notice

Requirements

Bachelor's degree or equivalent in Finance, Accounting, Telecommunications or related field
Moderate level of experience providing telecommunications accounts payable services, or carrier telecommunications client service including invoice analysis or other telecom financial role
Moderate level of experience in telecommunications wire line and wireless services
Developing understanding of client cost accounting methodologies
Proven client service skills with demonstrated written and verbal communications capabilities suitable for client meetings and correspondence with senior management/management
Excellent written communication abilities
Clear and concise verbal communication ability
Goal oriented while exhibiting persistence in follow up, escalation, and resolution
Excellent attention to detail and takes pride in delivering demonstrated results
Ability to multi-task projects, assignments and daily workload while maintaining timely deliverables

Job Responsibility

Subject matter expert who encourages a streamlined work flow and possesses an end-to-end process knowledge of FLA, validations, dispute management, bill pay process, client/carrier interactions, late payment and missing invoice analysis, process exceptions and controls
Ensures that all invoices are being processed through FLA and validations to meet SLAs and KPIs
Keeps management updated of potential invoice processing issues
Responsible for proactively reaching out to carriers and clients to resolve any invoice approval and outstanding issues that could adversely affect the client health
Assists with client or vendor escalations
Identifies any IT related issues and communicate them effectively via logging an ITSM ticket
Provides invoice management services to assigned clients serving as liaison to the client by providing overall accountability and acting in the client’s interest to manage telecommunications cost allocation and invoice exception management
Performs standard invoice validation checks, documenting and resolving exceptions following the appropriate handling procedures
Follows client invoice exception business rules and guidelines, as appropriate
Ensures that all invoice items are assigned appropriate general ledger codes in accordance with the client’s general ledger procedures, contacting clients for coding information as needed

Fulltime

Accounts Payable Specialist

We are looking for an experienced Accounts Payable Specialist to join our team i...

Location

United States , Westport

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 3 years of experience in accounts payable or bookkeeping, preferably in energy, real estate, infrastructure, or private equity sectors
Proficiency in NetSuite or similar accounting software
Demonstrated ability to manage accounting processes for multiple legal entities simultaneously
Advanced knowledge of Microsoft Excel, including pivot tables and formulas
Strong attention to detail and a commitment to accuracy in all tasks
Excellent organizational skills with the ability to prioritize and meet deadlines
Associate's or Bachelor's degree in Accounting, Finance, or a related field is preferred

Job Responsibility

Process invoices from receipt to payment, ensuring accuracy and compliance with internal controls and project budgets
Maintain vendor records, including W-9 forms, and assist with annual reporting preparation
Reconcile accounts payable subledger with the general ledger each month and promptly address discrepancies
Manage payment runs, including ACH transfers, checks, and wires, while monitoring cash flow across entities
Collaborate with contractors, vendors, and service providers to resolve billing issues effectively
Perform monthly bank reconciliations across multiple legal entities
Track project costs against budgets, identifying and reporting variances to the Controller or project managers
Support lender reporting requirements for project financing, including draw requests and monthly cash flow statements
Assist in quarterly closings and annual audits by preparing schedules and providing necessary documentation

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Job Maps Management Specialist

Location

Poland , Wrocław

Salary:

Not provided

AmRest

Expiration Date

Until further notice

Requirements

Minimum 1 years’ experience in a similar position
Communicative level of English
Excellent knowledge of MS Office
Diligence and attention to details
Ability to plan and manage work
Experience in working in an international environment.

Job Responsibility

Manage and maintain global Job Descriptions and Job Maps, ensuring accuracy, consistency, and alignment with the organization’s structure and business model
Apply and support global job mapping standards and methodology across brands, functions, and countries
Act as a partner and subject‑matter expert for HR teams and business stakeholders regarding Job Maps, role scopes, and job titles
Ensure alignment between Job Maps and the Global Job Titles Matrix, providing guidance on correct job title usage
Monitor the quality, completeness, and adoption of Job Maps
Maintain Job Descriptions and position data in HR systems (e.g. SyncPeople), ensuring data accuracy and regular updates
Support job architecture projects and rollouts and contribute to related communication and training materials.

What we offer

Stable employment under an employment contract in a global organization
Annual bonus - up to 10% of gross annual earnings
Work in a hybrid / remote model
Personalized benefits package: discounts to our cafes and restaurants, private medical care, Multisport card and much more
A friendly atmosphere in an international and fast growing Team.

Fulltime

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Legal Billing & Cost Control Specialist

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