Legal Billing Coordinator Job at Robert Half (Los Angeles)

Legal Time & Billing Coordinator

Our client, a successful law firm, is looking for a detail-oriented Legal Time &...

Location

United States , Syracuse

Salary:

50000.00 - 65000.00 USD / Year

Robert Half

Expiration Date

Until further notice

Requirements

1+ years of billing experience within a law firm preferred, but willing to train if no experience
Knowledge of legal billing systems (i.e., Legal Solutions, TyMetrix, Legal-X, CounselLink, Serengeti/Legal Tracker)
Knowledge of various Legal Electronic Data Exchange Standard (LEDES) billing formats
Proficiency with Windows-based software and Microsoft Word, Excel, and Outlook
Ability to work independently and as part of a team

Job Responsibility

Generate and edit client invoices
Execute electronic submission of client invoices via various e-billing systems
Identify, troubleshoot and resolve issues that arise during the invoice submission process
Track statuses of submitted invoices to ensure payment from client
Apply payments to accounts
Maintain internal database of clients and their billing compliance requirements
Document and update reference materials for all aspects of the billing process, as necessary
Ensure the client management system is up to date with name, address, billing group/formats, etc
Special projects and other duties, as assigned

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Legal Time & Billing Coordinator

Our client, a successful law firm, is looking for a detail-oriented Legal Time &...

Location

United States , Syracuse

Salary:

50000.00 - 65000.00 USD / Year

Robert Half

Expiration Date

Until further notice

Requirements

1+ years of billing experience within a law firm preferred, but willing to train if no experience
Knowledge of legal billing systems (i.e., Legal Solutions, TyMetrix, Legal-X, CounselLink, Serengeti/Legal Tracker)
Knowledge of various Legal Electronic Data Exchange Standard (LEDES) billing formats
Proficiency with Windows-based software and Microsoft Word, Excel, and Outlook
Ability to work independently and as part of a team

Job Responsibility

Generate and edit client invoices
Execute electronic submission of client invoices via various e-billing systems
Identify, troubleshoot and resolve issues that arise during the invoice submission process
Track statuses of submitted invoices to ensure payment from client
Apply payments to accounts
Maintain internal database of clients and their billing compliance requirements
Document and update reference materials for all aspects of the billing process, as necessary
Ensure the client management system is up to date with name, address, billing group/formats, etc
Special projects and other duties, as assigned

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Fulltime

Legal Billing Specialist

This Legal Billing Specialist will get the chance to join an expanding team that...

Location

United States , Montclair

Salary:

75000.00 - 95000.00 USD / Year

Robert Half

Expiration Date

Until further notice

Requirements

At least 3 years of experience in billing, preferably within a legal or services environment
Practical knowledge of legal billing procedures, billing collections, and electronic invoicing workflows
Hands-on experience with Elite 3E, Aderant, Rainmaker, and/or relevant systems
Strong proficiency in Excel and comfort working with billing data, reports, and financial records
Excellent written and verbal communication skills with the ability to interact professionally across departments and with clients
Highly organized and focused on accuracy, with the ability to manage several priorities independently and within a team setting
Ability to perform effectively in a fast-paced environment while maintaining accuracy and meeting deadlines

Job Responsibility

Manage the full billing cycle for assigned attorneys, including invoice preparation, billing adjustments, rate review, and resolution of client billing questions
Partner with attorneys, administrative staff, and firm leadership to ensure billing matters are handled accurately and efficiently
Coordinate with the accounting team to help meet monthly and year-end billing targets and support timely revenue processing
Process electronic billing submissions and address issues related to outside counsel guidelines and invoice delivery platforms
Update billing rates within the system, establish rate structures, and maintain accurate pricing information for client matters
Create and maintain client and matter records in Elite 3E and relevant e-billing platforms, ensuring data remains current and complete
Generate recurring and ad hoc billing reports to support operational tracking and management review
Assist with collection-related follow-up through electronic billing correspondence and outreach when needed
Work closely with accounting on cash application questions, duplicate payment review, and the handling of funds retained in trust
Document billing-related communications and activity in iManage for accurate recordkeeping and reference

What we offer

work schedule flexibility
career advancement
medical
vision
dental
life and disability insurance
company 401(k) plan

Fulltime

Legal Billing Clerk

We are looking for a detail-oriented Legal Billing Clerk to support billing and ...

Location

United States , San Diego

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience performing billing functions in a legal or services setting
Working knowledge of billing systems and computerized invoicing processes
Ability to prepare billing statements, review charges, and resolve routine billing discrepancies
Background in collections follow-up and accounts receivable support
Familiarity with accounts payable processing and payment reconciliation
Proficiency with tools such as Clio Manage, QuickBooks, LawPay, or comparable financial and billing platforms
Strong attention to detail, data accuracy, and organizational skills when handling financial and client records

Job Responsibility

Prepare client invoices and assist with end-to-end legal billing activities using firm billing tools, including Clio Manage
Record and reconcile incoming payments received outside the primary billing platform, including checks, wire transfers, LawPay transactions, PayPal payments, and ACH deposits
Handle accounts payable tasks by reviewing, entering, and processing vendor payments with accuracy and timeliness
Enter and review time records, generate invoices, and support follow-up efforts on outstanding billing matters
Assist with trust accounting activities by helping maintain accurate records and supporting compliance with established procedures
Track overdue balances and contribute to collection efforts through consistent payment follow-up and account monitoring
Manage electronic billing submissions and maintain expense records to support accurate client charges and reporting
Coordinate billing-related activity with QuickBooks and LawPay to help keep financial data aligned across systems
Organize and maintain client and matter documentation within NetDocuments/NetDocs to support accessible and orderly records management

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan
Free online training

Fulltime

Senior Billing Coordinator

We are seeking a detail-oriented Senior Billing Coordinator to join our team in ...

Location

United States , Washington

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of legal billing experience
Strong communication and presentation skills
Advanced Excel skills
High attention to detail and ability to manage multiple deadlines

Job Responsibility

Manage the full-cycle legal billing process, including preparing, reviewing, and editing client invoices
Ensure billing accuracy and compliance with client guidelines and internal policies
Collaborate with attorneys and internal teams to resolve billing discrepancies and inquiries
Maintain strong relationships with clients by providing clear and detail oriented communication
Analyze billing data and prepare reports as needed
Support process improvements to enhance efficiency and accuracy

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Legal Billing Rep

Are you detail-oriented, deadline-driven, and experienced in legal billing? Join...

Location

United States , Hanover

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of legal billing experience (law firm environment preferred)
Familiarity with billing software and/or e-billing platforms
Strong attention to detail and ability to manage multiple deadlines
Excellent communication skills when working with attorneys and clients
Proficiency in Excel and general accounting functions

Job Responsibility

Prepare, review, and process client invoices in accordance with attorney time entries and billing guidelines
Ensure compliance with client-specific billing requirements (including e-billing platforms)
Review prebills, make edits, and coordinate with attorneys to finalize invoices
Track billable hours, rates, expenses, and adjustments
Respond to billing inquiries and resolve discrepancies in a timely manner
Maintain accurate billing records and support month-end close processes

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Legal Billing Manager

We are looking for a detail-oriented Legal Billing Manager to oversee billing an...

Location

United States , Campbell

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in legal billing, with strong working knowledge of invoicing practices in a law office or similar services setting
Hands-on proficiency with Clio and QuickBooks for billing, payment tracking, and financial record maintenance
Solid understanding of accounts receivable and accounts payable processes
Ability to manage administrative office responsibilities while maintaining accuracy and attention to detail
Experience handling document scanning, filing, and organized records management
Comfortable supporting mail distribution, office supply ordering, and conference call coordination
Strong communication and organizational skills, with the ability to manage multiple priorities effectively

Job Responsibility

Manage attorney billing activities by preparing, reviewing, and submitting accurate client invoices using legal billing and accounting systems
Oversee incoming and outgoing payments, ensuring receivables are tracked properly and vendor obligations are processed on schedule
Maintain financial records in platforms such as Clio and QuickBooks, reconciling information and addressing discrepancies as needed
Support office operations by coordinating administrative tasks, handling document scanning, and keeping records organized and accessible
Administer mailroom-related duties, including sorting and distributing correspondence and monitoring time-sensitive deliveries
Monitor office supply levels, place orders as needed, and help maintain an efficient workplace environment
Arrange conference call logistics and provide general administrative coordination to support daily business needs
Collaborate with internal stakeholders to improve billing accuracy, streamline workflows, and support related process updates where applicable

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan
free online training

Billing Coordinator

A well-established, mid-sized law firm is seeking an experienced Billing Coordin...

Location

United States , Overland Park; Kansas City

Salary:

23.00 - 30.00 USD / Hour

Robert Half

Expiration Date

Until further notice

Requirements

1–2 years of experience providing billing support in a fast-paced legal environment required
Experience with legal billing and collections software
e-billing experience a plus
Experience preparing budgets and submitting LEDES invoices through third-party portals (e.g., Legal-X, Legal Tracker, TyMetrix, eVoucher, Legal Exchange) preferred
Experience with Tabs3 modules (including TABS and TaskBill) a plus
Strong working knowledge of Microsoft Word, Excel, and Outlook
High level of accuracy, attention to detail, and organizational skills
Ability to manage multiple deadlines and maintain composure in high-pressure situations
Demonstrated discretion and commitment to confidentiality
Strong teamwork skills and the ability to build effective working relationships across the firm

Job Responsibility

Perform data entry and client file management, including conflict checks, opening and maintaining client files, and scanning/uploading materials into the firm’s document management system
Generate client prebills using legal billing software
collaborate with attorneys to ensure accuracy prior to final invoice submission and make revisions as needed
Communicate with clients by phone, email, and mail regarding billing questions and collections efforts
Process and post client payments in compliance with IOLTA trust accounting rules
Monitor and report accounts receivable status to attorneys and management, including monthly meetings, report generation, and preparation of collections correspondence and calls
Assist with additional billing and administrative tasks as assigned

What we offer

Health, dental & vision insurance
life (group & individual)
AD&D
short- & long-term disability
accident, critical illness & hospital indemnity coverage
FSA/HSA
401(k) with firm match
PTO & paid holidays
free parking
discounted legal services

Fulltime

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Legal Billing Coordinator

Job Description

Job Responsibility

Requirements

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