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Legal Assistant

https://www.roberthalf.com Logo

Robert Half

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Location:
United States , San Jose

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Category:
Legal

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

We are looking for a detail-oriented Client Intake Specialist or Legal Assistant to join our team on a long-term contract basis in San Jose, California. In this role, you will play a critical part in supporting attorneys by managing client intake processes, scheduling, and administrative tasks. Your ability to handle sensitive information, provide exceptional client support, and ensure organized case management will be essential to the smooth operation of our legal services.

Job Responsibility:

  • Conduct interviews with potential clients to gather marital history, asset details, and custody concerns, ensuring the case aligns with firm criteria
  • Provide detailed information to clients regarding the firm’s services, processes, and expectations
  • Collect and document essential client data, including marriage dates, assets, and child-related information, to assist attorneys in case preparation
  • Manage attorney calendars and schedule consultations to minimize missed appointments
  • Maintain consistent communication with clients to offer support during their decision-making process
  • Conduct conflict checks for potential clients and follow up on incomplete intake questionnaires
  • Prepare and distribute necessary legal documents, such as consultation agreements and engagement letters
  • Handle administrative duties including notary signings for clients, parking arrangements, and reserving meeting spaces
  • Organize and save client files using legal management systems, ensuring accuracy and compliance
  • Assist attorneys with billing tasks, including receivables and fee collections

Requirements:

  • Proven experience in client intake and calendar management within a legal or family law environment
  • Strong organizational skills with the ability to manage multiple tasks simultaneously
  • Proficiency in legal management software, such as ProLaw or Crowther
  • Excellent communication skills, both written and verbal, with a focus on client service
  • Ability to handle sensitive and confidential information with professionalism
  • Familiarity with family law processes and terminology is highly preferred
  • Detail-oriented mindset with a commitment to accuracy and compliance
  • Experience in administrative tasks, including document preparation and file organization
What we offer:
  • medical, vision, dental, and life and disability insurance
  • eligible to enroll in our company 401(k) plan

Additional Information:

Job Posted:
March 22, 2026

Work Type:
On-site work
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