CrawlJobs Logo
Robert Half Logo Robert Half · Legal

Legal Assistant

United States, Phoenix · Job Posted May 26, 2026
Apply Position
Job Link Share

Job Description

We are looking for a detail-oriented Legal Assistant to support intellectual property matters for a services organization in Phoenix, Arizona. This position plays an important role in keeping filings, records, deadlines, and client materials organized across patent and trademark matters. The ideal candidate brings prior law firm or legal department experience, strong administrative judgment, and the ability to manage multiple priorities with accuracy and professionalism.

Job Responsibility

  • Draft, revise, proofread, and format intellectual property documents such as patent and trademark submissions, responses, agreements, and related correspondence
  • Coordinate electronic filings with the United States Patent and Trademark Office and assist with submissions to international intellectual property offices when required
  • Maintain orderly and secure matter files, ensuring records are updated, accessible, and properly stored throughout the life of each case
  • Track key dates for filings, renewals, responses, and other intellectual property deadlines, and help keep attorneys informed of upcoming actions
  • Arrange calendars, meetings, and travel logistics for attorneys while supporting day-to-day scheduling needs
  • Prepare billing support materials, enter time accurately, and help ensure invoices and records align with firm procedures
  • Assemble presentations, meeting packets, and client-ready materials for discussions related to intellectual property matters
  • Manage incoming and outgoing correspondence and mail connected to patent, trademark, and other legal matters
  • Conduct basic research on patents, trademarks, and related issues, and support compliance with filing requirements, renewals, and dispute-related procedures
  • Update docketing tools and internal databases to keep portfolio information, client details, and matter status current

Requirements

  • At least 4 years of administrative experience in a law firm or legal department, including work supporting intellectual property matters
  • Working knowledge of patent and trademark filing practices
  • experience with USPTO procedures and foreign filing processes is preferred
  • Demonstrated ability to manage calendars, deadlines, court or agency filings, and multiple active matters with strong attention to detail
  • Proficiency with Microsoft Office, including Word, Excel, PowerPoint, and Outlook
  • Experience using legal databases, docketing platforms, or case management systems to maintain accurate matter records
  • Strong written and verbal communication skills with the ability to interact professionally with attorneys, clients, and external contacts
  • Ability to prioritize competing tasks effectively in a fast-paced, deadline-driven environment

What we offer

  • medical, vision, dental, and life and disability insurance
  • company 401(k) plan
Robert Half - All Job Offers

Looking for more opportunities?

Search for other job offers that match your skills and interests.

Suggested Tags: Frontend Developer Secretary Talent Manager Salesforce Administrator Data Analyst
Similar Jobs for

Legal Assistant

8 matching positions

Property Legal Assistant

Office Angels are partnering a local firm in their search for a Property Legal A...
Location
Location
United Kingdom , Lewes
Salary
Salary:
25000.00 - 27000.00 GBP / Year
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Previous experience as a Legal Assistant or Legal Secretary in Commercial or residential Property
  • Excellent attention to detail and time management
  • Ability to work independently and collaboratively
Job Responsibility
Job Responsibility
  • Assisting solicitors with residential and/or commercial property transactions
  • Preparing and drafting legal documents and correspondence
  • Conducting searches and reviewing title documents
  • Liaising with clients, estate agents, and other third parties
  • Managing diaries, scheduling appointments, and maintaining case files
  • Providing general administrative support to the property team
  • Fulltime
Read More
Arrow Right

Legal Assistant

As a Legal Assistant, your primary role will be to assist attorneys in all aspec...
Location
Location
United States , Saint Louis
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Proficiency in using Case Management Software to organize, track, and manage cases
  • Ability to manage calendars effectively, including setting appointments, scheduling meetings, and coordinating schedules
  • Strong client relations skills with the ability to professionally interact with clients and maintain confidentiality
  • Excellent communication skills, both verbal and written, are essential for communicating with clients, attorneys, and court personnel
  • Demonstrated ability to assist attorneys in case preparation, including conducting legal research and preparing legal documents
  • Knowledge and experience in legal research techniques and the use of various legal research databases
  • Experience in drafting legal documents, such as briefs, pleadings, appeals, agreements, contracts, and legal memoranda
Job Responsibility
Job Responsibility
  • Assisting in the management of cases through the efficient use of Case Management Software
  • Drafting and preparing legal documents in a timely manner
  • Conducting comprehensive legal research to assist attorneys
  • Handling client communication effectively, ensuring all client relations are maintained to a high standard
  • Managing and maintaining attorneys' calendars and appointments
  • Undertaking various administrative tasks to ensure smooth office operations
  • Using your communication skills to ensure information is passed on accurately and efficiently
What we offer
What we offer
  • Medical, vision, dental, and life and disability insurance
  • Eligibility to enroll in company 401(k) plan
  • Fulltime
Read More
Arrow Right

Legal Assistant - Conveyancing

Property Legal Assistant to join a highly regarded forward-thinking company with...
Location
Location
United Kingdom , Lewes
Salary
Salary:
25000.00 - 30000.00 GBP / Year
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Previous experience as a Legal Assistant or Legal Secretary in Commercial or residential Property
  • Excellent attention to detail and time management
  • Ability to work independently and collaboratively
Job Responsibility
Job Responsibility
  • Assisting solicitors with residential and/or commercial property transactions
  • Preparing and drafting legal documents and correspondence
  • Conducting searches and reviewing title documents
  • Liaising with clients, estate agents, and other third parties
  • Managing diaries, scheduling appointments, and maintaining case files
  • Providing general administrative support to the property team
What we offer
What we offer
  • 1 day remote working
  • Fulltime
Read More
Arrow Right

Legal Assistant / Paralegal

This is a hybrid Legal Assistant / Paralegal role located in Atlanta, GA, offeri...
Location
Location
United States , Atlanta
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 3+ years of experience in a legal support role (Legal Assistant or Paralegal)
  • Strong background in civil litigation
  • real estate or construction litigation experience is a plus
  • Bachelor’s degree or Paralegal certification preferred
  • Familiarity with trial preparation and courtroom procedures
  • Proficiency with legal document management systems (experience with NetDocuments or Centerbase is a bonus)
  • Exceptional organizational skills, attention to detail, and ability to manage multiple priorities under tight deadlines
  • Tech-savvy with excellent written and verbal communication skills
Job Responsibility
Job Responsibility
  • Organize and maintain case files in both digital and physical formats
  • Prepare and proofread correspondence for clients, courts, and opposing counsel
  • Coordinate attorney schedules, travel arrangements, and deadlines
  • Handle electronic and paper filings for motions and pleadings in state and federal courts
  • Assist with drafting, reviewing, and formatting legal documents and trial materials
  • Support attorneys during hearings, depositions, and trial preparation
  • Contribute to trial team efforts when needed
What we offer
What we offer
  • Competitive compensation (based on experience)
  • Medical, dental, and vision coverage
  • Employer-sponsored 401(k) + life & disability insurance
  • Flexible healthcare spending accounts
  • Collaborative, professional environment
  • Fulltime
Read More
Arrow Right

Legal Assistant

This role is primarily focused on Immigration and Corporate Law, providing compr...
Location
Location
United States , Novi
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Minimum of 2 years of experience working as a Legal Assistant
  • Proficiency in legal research and documentation
  • Familiarity with legal terminologies and principles
  • Proficient in using Microsoft Office Suite, especially Word, Excel, and PowerPoint
  • Excellent written and verbal communication skills
  • Ability to work independently and collaboratively within a team
  • Strong organizational skills and ability to prioritize tasks
  • Attention to detail and accuracy in all work
  • Ability to maintain confidentiality in all professional matters
  • Ability to work under pressure and meet tight deadlines
Job Responsibility
Job Responsibility
  • Provide comprehensive support to our legal team, including document preparation and management
  • Assist with the processing and management of immigration and corporate legal matters
  • Maintain accurate and up-to-date client records, ensuring confidentiality and compliance with legal regulations
  • Respond to client inquiries in a timely and professional manner
  • Monitor client cases and take necessary actions when required
  • Collaborate with team members to ensure efficient and effective legal service delivery
  • Support the legal team in preparing for court proceedings as needed
  • Conduct legal research to support ongoing cases and legal projects
  • Support the continuous improvement of our legal procedures and processes
What we offer
What we offer
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
  • Fulltime
Read More
Arrow Right

Litigation Legal Assistant

We are looking for a Litigation Legal Assistant to join our team in Wilmington, ...
Location
Location
United States , Wilmington
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Hold a Bachelor's degree in Law, Business Administration, or a related field
  • Possess a strong understanding and practical experience in Business & Commercial Law
  • Demonstrated experience as a Legal Assistant, specifically in litigation
  • Skilled in legal research and documentation
  • Capable of managing and archiving legal documentation effectively
  • Strong written and verbal communication skills
  • Proficient in using legal software and Microsoft Office Suite
  • Excellent organizational skills with an ability to prioritize tasks
  • Strong multitasking ability with a focus on meeting strict deadlines
  • Ability to work under pressure in a fast-paced environment
Job Responsibility
Job Responsibility
  • Drafting and preparing legal documents such as pleadings, discovery requests, and motions for Delaware Chancery Court and other jurisdictions
  • Electronic filing of documents with Delaware Chancery Court and federal courts while ensuring accuracy and compliance with court rules
  • Assisting attorneys in case preparation by conducting legal research using tools like Westlaw and LexisNexis
  • Handling organization and management of case files, which includes maintaining physical and electronic records, calendars, and deadlines
  • Scheduling and coordinating hearings, depositions, and client meetings
  • Communicating effectively with clients, opposing counsel, and court personnel
  • Assisting in trial preparation tasks, including preparation of exhibits, witness lists, and trial binders
  • Managing time-sensitive deadlines and prioritizing workload in a high-paced environment
What we offer
What we offer
  • Medical, vision, dental, and life and disability insurance
  • Eligibility to enroll in company 401(k) plan
  • Fulltime
Read More
Arrow Right

Legal Assistant

Do you want to work for a well-established law firm with a strong reputation for...
Location
Location
United Kingdom , Southsea
Salary
Salary:
25000.00 - 30000.00 GBP / Month
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Minimum 2-3 years' experience as a Legal Assistant in Private Client law
  • Fast and accurate typing skills (digital audio dictation experience preferred)
  • Proficiency in Microsoft Office (Word, Excel, Outlook) and case management systems
  • Strong organisational skills and attention to detail
  • Professional, approachable, and client-focused attitude
Job Responsibility
Job Responsibility
  • Drafting basic Wills, Lasting Powers of Attorney (LPAs), and Court of Protection applications
  • Preparing tax-related forms, including Inheritance Tax documentation
  • Producing correspondence and legal documents via digital dictation
  • Maintaining accurate and comprehensive client files
  • Creating attendance notes and supporting case documentation
  • General administrative duties: photocopying, scanning, filing, and faxing
  • Managing client interactions: greeting visitors, handling calls, and booking meetings
  • Coordinating travel arrangements and meeting room bookings
What we offer
What we offer
  • 25 days annual leave + BHs
  • your birthday off
  • free parking
  • lots of training and professional development opportunities
  • Fulltime
Read More
Arrow Right

Personal Injury Legal Assistant

Our client, a prominent law firm, is looking to bring on an experienced Legal As...
Location
Location
United States , Fairfax, VA
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Minimum of 5 years of legal assistant experience, with a focus on personal injury litigation
  • Proficiency in Microsoft Office (Word, Excel, Outlook) and familiarity with e-filing systems, document management, and time/billing systems
  • Strong communication, organizational, and client service skills
  • Attention to detail, including accurate spelling, grammar, and proofreading
  • Ability to work effectively in a team-oriented environment
Job Responsibility
Job Responsibility
  • Draft and prepare legal documents for state and federal court filings, including discovery requests/responses, pleadings, motions, and letters
  • Handle e-filing in state and federal courts
  • Schedule meetings and appointments, maintain attorney calendars, and manage contact information
  • Conduct new client intake, handle time entry and billing, and organize file maintenance using the firm’s electronic records management system
  • Coordinate attorney travel and expense reimbursement
What we offer
What we offer
  • Medical, vision, dental, and life and disability insurance
  • Eligibility to enroll in company 401(k) plan
  • Fulltime
Read More
Arrow Right