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Robert Half Logo Robert Half · Legal

Legal Assistant

United States, Phoenix · Job Posted May 26, 2026
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Job Description

We are looking for a detail-oriented Legal Assistant to support intellectual property matters for a services organization in Phoenix, Arizona. This position plays an important role in keeping filings, records, deadlines, and client materials organized across patent and trademark matters. The ideal candidate brings prior law firm or legal department experience, strong administrative judgment, and the ability to manage multiple priorities with accuracy and professionalism.

Job Responsibility

  • Draft, revise, proofread, and format intellectual property documents such as patent and trademark submissions, responses, agreements, and related correspondence
  • Coordinate electronic filings with the United States Patent and Trademark Office and assist with submissions to international intellectual property offices when required
  • Maintain orderly and secure matter files, ensuring records are updated, accessible, and properly stored throughout the life of each case
  • Track key dates for filings, renewals, responses, and other intellectual property deadlines, and help keep attorneys informed of upcoming actions
  • Arrange calendars, meetings, and travel logistics for attorneys while supporting day-to-day scheduling needs
  • Prepare billing support materials, enter time accurately, and help ensure invoices and records align with firm procedures
  • Assemble presentations, meeting packets, and client-ready materials for discussions related to intellectual property matters
  • Manage incoming and outgoing correspondence and mail connected to patent, trademark, and other legal matters
  • Conduct basic research on patents, trademarks, and related issues, and support compliance with filing requirements, renewals, and dispute-related procedures
  • Update docketing tools and internal databases to keep portfolio information, client details, and matter status current

Requirements

  • At least 4 years of administrative experience in a law firm or legal department, including work supporting intellectual property matters
  • Working knowledge of patent and trademark filing practices
  • experience with USPTO procedures and foreign filing processes is preferred
  • Demonstrated ability to manage calendars, deadlines, court or agency filings, and multiple active matters with strong attention to detail
  • Proficiency with Microsoft Office, including Word, Excel, PowerPoint, and Outlook
  • Experience using legal databases, docketing platforms, or case management systems to maintain accurate matter records
  • Strong written and verbal communication skills with the ability to interact professionally with attorneys, clients, and external contacts
  • Ability to prioritize competing tasks effectively in a fast-paced, deadline-driven environment

What we offer

  • medical, vision, dental, and life and disability insurance
  • company 401(k) plan
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