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Robert Half Logo Robert Half · Legal

Legal Assistant

United States, Burlingame · Job Posted June 29, 2026
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Job Description

A Burlingame-based law firm is seeking a highly organized and detail-oriented administrative professional with at least one year of law firm experience and strong document management and file administration skills to join the firm on a contract-to-hire basis. Supporting a team of primarily remote paralegals, this position requires someone who is comfortable working independently onsite, managing recurring processes with minimal supervision, and maintaining consistency across high-volume document and file management responsibilities. This is an excellent opportunity for someone looking to build a long-term career in legal administration within a stable, process-oriented law firm environment.

Job Responsibility

  • Manage daily document flow, including scanning, organizing, and filing incoming mail and client documents
  • Maintain physical and electronic client files, including file creation, organization, and ongoing file maintenance
  • Prepare and process outgoing correspondence and document transmittals
  • Finalize documents for signature, ensuring accuracy and completeness
  • Track certified mail receipts and delivery confirmations
  • Assemble exhibits and supporting documentation for legal filings, tax returns, and petitions
  • Coordinate administrative filings, including lodging wills and recording deeds
  • Prepare proofs of service and assist with post-recording document processing
  • Support file audits, document organization, and records management projects
  • Provide administrative support to a team of five paralegals, the majority of whom work remotely

Requirements

  • Minimum one year of experience performing similar administrative support duties within a law firm or professional services environment
  • Strong administrative, filing, records management, and document organization experience
  • Ability to manage recurring tasks independently with minimal supervision
  • Excellent organizational skills and exceptional attention to detail
  • Proficiency with Microsoft Office (Word, Outlook, Excel)
  • Adobe Acrobat preferred
  • Strong written and verbal communication skills
  • Ability to follow established procedures and maintain consistency across recurring workflows
  • Reliable, organized, and process-oriented with strong follow-through
  • Comfortable working independently in an onsite office while supporting a primarily remote legal team
  • Able to prioritize competing responsibilities while maintaining accuracy and consistency
  • Previous Trusts & Estates experience is welcomed but not required. The team is seeking someone who enjoys legal administrative support and is interested in building a long-term career in this type of role.
  • Ability to report onsite in Burlingame, CA five days per week

Nice to have

Previous Trusts & Estates experience

What we offer

  • medical, vision, dental, and life and disability insurance
  • 401(k) plan
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