Legal Assistant

• Manage daily incoming and outgoing mail by sorting materials, preparing correspondence, and ensuring timely distribution to the appropriate team members
• Create, update, and maintain organized paper and digital client files, including document intake, scanning, indexing, and ongoing records upkeep
• Prepare documents for signature by reviewing formatting, completeness, and supporting materials before circulation
• Draft transmittal letters and other client-facing correspondence to send completed documents and related information
• Monitor certified mail activity, including receipt tracking and confirmation of delivery for important legal communications
• Support legal and administrative filings by coordinating check requests, lodging wills, recording deeds, and preparing proofs of service
• Assemble exhibits and backup documentation for petitions, tax filings, and other matters handled by the trusts and estates team
• Assist with post-recording follow-up by attaching confirmations, updating files, and sending final transmittal materials as needed

• At least 1 year of experience in a law firm or other office setting
• Demonstrated ability to work independently, manage recurring responsibilities, and stay organized with limited supervision
• Strong attention to detail with experience handling filing systems, document organization, and file maintenance
• Proficiency with Microsoft Office applications, including Word, Outlook, and Excel
• Comfortable using scanning tools and electronic document management systems
• Effective written and verbal communication skills with the ability to follow established procedures accurately
• Ability to prioritize multiple tasks, support several team members, and meet daily deadlines in an office-based environment

Adobe Acrobat experience

• medical
• vision
• dental
• life and disability insurance
• 401(k) plan
• free online training
• competitive compensation