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Randstad Logo Randstad · Legal

Legal Assistant

Canada, Montréal 80000.00 - 90000.00 CAD / Year · Job Posted June 01, 2026
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Job Description

Are you a legal professional seeking a prestigious and stimulating opportunity? Our client, a true icon in the luxury jewelry sector, is looking for a Legal/Administrative Assistant. You will play a key role in providing high-level administrative, legal, and paralegal support, while occasionally collaborating with the CEO and the Human Resources team. From preparing board meetings and coordinating complex regulatory filings to conducting legal research and managing company records, your daily work will be rich, varied, and rewarding. We are looking for a fully bilingual individual with strong organizational skills, resourcefulness, excellent interpersonal skills, and at least five years of experience. Ready to take your career to the next level with an exceptional company? Apply now or contact me directly to discuss!

Job Responsibility

  • Reporting to the Vice-President, Human Resources, Chief Legal Officer and Corporate Secretary, the Legal Assistant is responsible for providing legal administrative/secretarial support to the legal department as well as providing some administrative support to the human resources department
  • Draft agendas, minutes, emails, and correspondence for Board and Committee meetings
  • Manage Board document platform and help organize Board, Committee, and shareholder meetings
  • Provide administrative support for transactions, financings, and special projects
  • Coordinate SEC filings and EDGAR submissions
  • Maintain corporate records, Directors’ Handbook, and key lists (legal fees, trademarks, litigation, registered agents)
  • Liaise with transfer agent for shareholder meetings, stock transfers, and option exercises
  • Conduct IP searches
  • Manage electronic filing system and compliance reminders
  • Prepare stock option agreements, update D&O questionnaires, and basic immigration documents for work permits
  • Obtain and maintain signed copies of agreements
  • Organize calendars, meetings, and travel
  • process expense reports and invoices
  • Draft, review, and translate correspondence and contracts (English/French)
  • Handle departmental mail, file management, and supply orders
  • assist with daily administrative tasks
  • Provide administrative support to the human resources department as required
  • Provide occasional administrative support to the President & CEO and other members of the senior management team, as required
  • Prepare and handle corporate filings
  • Maintain registers and update organizational charts
  • Help with preparation of shareholder meeting documents
  • Prepare resolutions
  • Conduct legal research
  • Review certain documents for compliance

Requirements

  • A minimum of five (5) years in a similar position with basic knowledge of corporate laws
  • Cegep degree in administration or equivalent experience
  • Legal assistant certificate or equivalent experience
  • Strong team values
  • Strong interpersonal and communication skills
  • Attention to detail
  • Highly organized
  • Ability to work under pressure and work on several files concurrently
  • Excellent knowledge Word and Outlook
  • Basic Knowledge of Excel and PowerPoint
  • Bilingual: French and English (spoken/written)
  • Based on an assessment conducted by our client, it has been determined that this position requires candidates to be fluent in English (oral and written). In particular, this position will require the employee to: -communicate with English-speaking clients/partners/employees located outside Quebec on a daily basis -work on client projects, products or deliverables that are required to be delivered to clients in English

What we offer

  • Salaire compétitif
  • Rôle permanent temps plein ( 40h/semaine)
  • 3 semaines de vacances + 5 journées personnelles
  • Rabais pour les employés
  • Assurance dentaire et médicale
  • Mode de travail hybride (au bureau du mardi au jeudi)
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