Legal Assistant

• Reports: Work monthly litigation report provided by area manager
• code/note Oracle accordingly
• Handle Tax Dockets and DWOP hearing dockets
• Document Production: Prepare and E-file Petitions, Amended Petitions, Disclaimers, Notices of Court Docket Settings, Notices of Cancellation, Interventions, and Judgments
• Review document information (party info, tax account info, property situs/legal description)
• Code Oracle and ACT, mail documents to defendants, and upload all documents to the digital file room
• Address Research: Use integrated software and internet tools to locate defendants and necessary parties for citation issues, bad address returns, and improper service
• Issue Citations/Citation by Posting: Prepare and E-file Citations and Citation by Posting
• Prepare Motions & Orders for Appointment of Attorney Ad Litem upon issuance
• Forward Out-of-County Citations: Mail citations to appropriate constable or sheriff’s department with cover letter
• Enter citation costs into Oracle
• Handle Inquiries: Respond to inquiries regarding tax account status, payoffs, suit information, and payment agreements
• Phone Support: Answer taxpayer calls and handle inquiries from attorneys, lienholders, and title companies
• Other Duties: Perform all other duties as assigned to assist taxpayers, attorneys, and area managers

• High School Diploma required
• College Degree is a plus
• Experience with Title, Oracle, and E-filing preferred
• Must be able to work a 40-hour week, including occasional rotating Saturdays
• Proficiency in Microsoft Office programs
• Efficient time management and ability to multitask
• Strong organizational and problem-solving skills
• Keen attention to detail
• Professional communication skills, both verbal and written
• Ability to work in a high-volume, fast-paced environment
• Reasonable computer skills, including Microsoft Word and Excel
• Initiative and ability to prioritize responsibilities
• Professional demeanor and ability to work with diverse personalities

Experience with Title, Tax, Appraisal, E-filing, and Oracle is a plus