Legal Assistant

• Manage daily document flow, including scanning, organizing, and filing incoming mail and client documents
• Maintain and organize physical and electronic client files, including file creation and ongoing file management
• Prepare and process outgoing correspondence and document transmittals
• Finalize documents for signature, ensuring accuracy and completeness
• Track certified mail receipts and delivery confirmations
• Assemble exhibits and supporting documentation for legal filings, tax returns, and petitions
• Coordinate administrative filings, including lodging wills and recording deeds
• Prepare proofs of service and assist with post-recording document processing
• Support file audits, document organization, and records management projects
• Provide administrative support to a team of five paralegals, including remote team members

• Minimum 1+ year of experience in a law firm environment required
• Strong administrative, filing, and document management experience
• Ability to manage recurring tasks independently with minimal supervision
• Excellent organizational skills and attention to detail
• Proficiency in Microsoft Office (Word, Outlook, Excel)
• Adobe Acrobat a plus
• Strong written and verbal communication skills
• Ability to follow established procedures and maintain consistency across tasks
• Reliable and detail-oriented with a strong follow-through mindset
• Comfortable handling structured, process-driven work on a daily basis
• Able to prioritize tasks and manage a consistent workflow independently
• Team-oriented with the ability to support multiple stakeholders
• Interested in developing experience within Trusts & Estates
• Ability to report onsite in Burlingame, CA 5 days/week

Adobe Acrobat a plus

• Medical, vision, dental, and life and disability insurance
• Enrollment in company 401(k) plan