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Rupert King Recruitment Logo Rupert King Recruitment · Legal

Legal Assistant

United Kingdom, Cardiff 28000.00 GBP / Year · Job Posted July 04, 2026
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Job Description

Working within the Auctions team, you will provide high-quality administrative support to fee earners, contributing to the smooth running of transactions and ensuring exceptional service is delivered to clients at all times.

Job Responsibility

  • Supporting fee earners with the administration of residential and commercial property transactions conducted by auction, ensuring matters progress efficiently and key deadlines are met
  • Assisting with client onboarding, including obtaining instructions, carrying out identity verification and anti-money laundering (AML) checks, and reviewing source of funds and gifted deposit information
  • Preparing and issuing legal correspondence, documents and forms using the firm’s case management system
  • Drafting and preparing legal documentation, including transfer deeds, completion statements and other transaction-related documents under supervision
  • Assisting with the exchange and completion process for auction sales and purchases, ensuring all required documentation is in place
  • Preparing, reviewing and collating auction legal packs, including title documents, searches, property information forms, special conditions of sale and supporting legal documentation
  • Opening, maintaining and closing client files in accordance with firm procedures and regulatory requirements
  • Acting as a key point of contact for clients, estate agents, auction houses, solicitors and other third parties, responding to enquiries in a professional and timely manner
  • Providing regular updates to clients and stakeholders on the progress of matters and escalating issues to fee earners where appropriate
  • Ensuring client records, correspondence and legal documents are accurately filed and maintained in both electronic and paper formats
  • Assisting with post-completion administration and ensuring all relevant documentation is processed and stored correctly
  • Delivering a high standard of client care and contributing to a positive client experience throughout the transaction
  • Liaising with colleagues across the firm to obtain information, resolve queries and support the smooth progression of matters.

Requirements

  • Proficient in Microsoft Word and Excel
  • Strong attention to detail
  • Team oriented
  • Able to work to deadlines, prioritise own workload effectively under pressure and manage conflicting priorities
  • Proactive and determined
  • Able to progress tasks using own initiative, seeking guidance and input from others where appropriate
  • Strong communicator
  • Highly organised and able to prioritise workloads
  • Able to cope with changing levels of work
  • A flexible approach and can-do attitude.
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