Legal Assistant (Transactional)

• Creates, edits, spell checks, and proofreads work products following the Firm’s established document processing methods and procedures to ensure accuracy and completeness
• Schedules and maintains attorneys’ calendars
• Handles monthly client billing (paper and electronic billing). Review billing prebills for accuracy and completeness. Performs client, matter, and narrative edits
• Prepares attorneys’ expense reports
• prepares payment of vendor invoices or checks to be drawn and charged to appropriate client/matter numbers
• Opens new matters and generates client conflict checks
• Sets up and maintains attorneys’ work paper and electronic files, including daily and regular filing
• Indexes and prepares files for off-site storage
• Prints and organizes various documents received in multiple formats, including emails and attachments
• Answer the telephone and accurately take and relay messages, as requested
• Arrange for video conferencing including Zoom and Teams
• Actively seeks to maximize productivity and promote teamwork
• Assumes responsibility for maintaining the highest level of confidentiality of all Firm and client information, records, and files, both within and outside of the Firm
• Other duties and projects assigned

• 3+ years of law firm experience required
• Billing experience, including electronic billing, is preferred
• Flexible and the ability to deal well with changing assignments and priorities
• Working knowledge of Microsoft Office applications
• Strong typing skills, excellent grammar, spelling, punctuation, and communication skills
• Attention to detail and good organizational and analytical skills
• Flexibility for overtime, as needed

Billing experience, including electronic billing