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Robert Half Logo Robert Half · Legal

Legal Assistant/Legal Secretary

United States, San Jose · Job Posted May 06, 2026
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Job Description

We are looking for an experienced Legal Assistant/Legal Secretary to support a busy civil litigation practice in California. This permanent, office-based opportunity is ideal for a detail-oriented candidate who is comfortable managing litigation support tasks, coordinating deadlines, and handling court-related documentation with accuracy. The role offers the chance to work alongside a collaborative legal team in a fast-paced law firm environment.

Job Responsibility

  • Coordinate litigation calendars by tracking court deadlines, hearings, filings, and case milestones to help attorneys stay on schedule
  • Prepare, format, revise, and proofread legal correspondence, pleadings, discovery materials, and other case documents for accuracy and consistency
  • Manage electronic filing submissions in state and federal courts while ensuring compliance with procedural and formatting requirements
  • Maintain organized physical and digital case files, including document storage, retrieval, and version control within document management systems
  • Assist with discovery-related workflows by organizing records, compiling materials, and supporting e-discovery processes as needed
  • Communicate with attorneys, court personnel, clients, and outside parties in a thorough and courteous manner to facilitate case progress and administrative follow-up
  • Support day-to-day legal administrative functions, including scheduling, document coordination, and general litigation assistance for the assigned team

Requirements

  • At least 4-5 years of experience supporting civil litigation matters in a legal assistant or legal secretary capacity
  • Working knowledge of litigation procedures and familiarity with both state and federal court systems
  • Demonstrated experience with court filings, including electronic filing processes and deadline management
  • Strong command of Microsoft Office applications
  • experience with ProLaw and NetDocuments is advantageous
  • Excellent written and verbal communication skills, with the ability to produce clear and accurate legal documents
  • Strong proofreading, organizational, and time-management abilities in a fast-paced legal setting
  • Experience with document management and e-discovery support is preferred
  • Ability to work effectively in a team-oriented, in-office environment in San Jose, California

Nice to have

  • Experience with discovery-related workflows
  • Experience with electronic filing processes
  • Experience with ProLaw and NetDocuments is advantageous
  • Experience with document management and e-discovery support is preferred

What we offer

  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
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