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Codan Limited Logo Codan Limited · Legal

Legal and Compliance Administrator

Australia, Adelaide · Job Posted March 19, 2026
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Job Description

The Global Legal & Compliance Administrator supports the Legal and Compliance function in delivering effective corporate governance and global compliance across the Codan Group. This role plays a critical part in ensuring governance, regulatory and compliance systems are structured, documented, coordinated and embedded across all jurisdictions to enable the function to operate strategically and proactively. Working closely with the General Counsel & Company Secretary and key corporate stakeholders, the role provides coordination, documentation and reporting support across Board and Committee processes, global entity management, compliance programs and legal operations initiatives.

Job Responsibility

  • Support collation of global legal reporting and assist with preparation of Board and Committee papers, minutes and resolutions
  • Maintain statutory registers, corporate records and global entity documentation across all jurisdictions
  • Coordinate ASIC and international regulatory filings, ensuring compliance with statutory timeframes
  • Track and follow up Board and Committee action items and support General Counsel to ensure timely completion
  • Assist with AGM preparation, annual reporting processes and ASX disclosure administration
  • Maintain contract registers and support implementation and administration of the Group-wide contract management system
  • Administer and track Group-wide compliance programs, including mandatory training and policy rollouts
  • Maintain policy libraries, version control and compliance dashboards
  • Support director appointments, resignations and delegated authority documentation globally
  • Provide coordination support across strategic legal and compliance initiatives, including cybersecurity, data governance, ESG and regulatory transformation programs
  • Provide governance and documentation support to centralised corporate functions including Finance, HR, Tax, IT & Cybersecurity, Supply Chain, ESG and Corporate Development
  • Support administration of global export controls and sanctions compliance programs
  • Identify opportunities for continuous improvement across legal processes, systems and documentation practices

Requirements

  • Experience in legal administration, company secretarial support, governance coordination or compliance within a corporate or professional services environment
  • Strong understanding of corporate governance processes and regulatory requirements
  • Confidence supporting Executive, Board and Committee administration within strict timeframes
  • Highly organised and detail-oriented
  • Comfortable managing multiple priorities across global stakeholders while maintaining accuracy and documentation integrity
  • Clear and professional communication
  • Sound judgement and discretion when handling sensitive information
  • Proactive, collaborative and systems-oriented
  • Interest in continuous improvement and supporting the evolution of legal and compliance frameworks within a global organisation

What we offer

  • Supportive and collaborative culture
  • Part of a multidisciplinary team where sharing ideas and innovation is strongly encouraged
  • Spacious, modern facility
  • Free secure onsite parking
  • Easy access via public transport
  • Onsite subsidised café
  • Recreational facilities including a gym, basketball and tennis court, and various game tables
  • Flexibility to meet the demands of family life
  • Child-friendly parenting room
  • Variety of staff events to connect with colleagues across the Codan Group
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