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Robert Half Logo Robert Half · Legal

Legal Administrator

United States, Houston Employment contract · Job Posted June 29, 2026
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Job Description

We are looking for an experienced Legal Administrator to join a legal and contract services team in Houston, Texas. This position supports attorneys, contract professionals, and department leadership by coordinating documentation, maintaining organized records, and helping keep legal and contractual processes on schedule. The ideal candidate brings strong judgment, exceptional attention to detail, and the ability to manage sensitive information in a regulated, deadline-driven environment.

Job Responsibility

  • Support legal counsel, contract staff, and department leaders with administrative coordination, documentation, and day-to-day operational tasks
  • Oversee the movement of agreements and related documents through drafting, review, approval, execution, and storage to ensure each step is completed accurately and on time
  • Maintain organized legal, contract, procurement, and property records in alignment with retention standards, internal policies, and compliance expectations
  • Prepare materials for board or committee review, including summaries, resolutions, reports, agenda content, and supporting documentation
  • Update and manage electronic repositories and contract management platforms to keep records complete, accessible, and current
  • Assist with procurement support activities such as vendor paperwork, requisitions, and approval routing tied to contractual engagements
  • Research legal, regulatory, corporate, and background information using applicable federal, state, and local sources
  • Monitor renewal schedules, expiration dates, insurance documentation, and other compliance-related deadlines to reduce risk and prevent lapses
  • Coordinate calendars, meetings, legal deadlines, correspondence, and communications with internal teams, outside counsel, agencies, and vendors
  • Provide support for subpoenas, public records matters, audits, special projects, and continuous improvement efforts within the department

Requirements

  • Bachelor's degree in business administration, public administration, legal studies, paralegal studies, healthcare administration, or a related discipline
  • At least 5 years of relevant experience in legal support, contract administration, executive administration, government, healthcare, or a similar regulated setting
  • Demonstrated ability to manage legal files, contract documentation, and recordkeeping with a high degree of accuracy
  • Proficiency with Microsoft Office and electronic systems used for document storage, case coordination, or contract tracking
  • Strong organizational skills with the ability to balance multiple priorities, maintain calendars, and meet firm deadlines
  • Excellent written and verbal communication skills, along with the discretion required to handle confidential information
  • Experience working with attorneys, paralegals, contract teams, or executive leadership is strongly valued
  • Certifications such as Legal Assistant, Paralegal, Contract Management, or Notary Public are preferred

Nice to have

  • Experience working with attorneys, paralegals, contract teams, or executive leadership is strongly valued
  • Certifications such as Legal Assistant, Paralegal, Contract Management, or Notary Public are preferred

What we offer

  • medical, vision, dental, and life and disability insurance
  • enrollment in company 401(k) plan
  • free online training
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