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Robert Half Logo Robert Half · Legal

Legal Administrator

United States, Chesterfield Employment contract 25.00 - 30.00 USD / Hour · Job Posted July 03, 2026
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Job Description

We are looking for a Legal Administrator to provide dependable administrative support for legal and regulatory operations. This long-term contract position is ideal for a highly organized, detail-oriented individual who can keep records accurate, manage recurring tasks, and help maintain momentum across compliance-related activities. The role will contribute to documentation, reporting coordination, payment processing, and day-to-day support for a fast-paced cross-functional team.

Job Responsibility

  • Support daily administrative activities for legal and regulatory functions by managing records, preparing documents, handling correspondence, and maintaining orderly filing systems
  • Collect, organize, and monitor materials needed for legal, regulatory, vendor, customer, and internal business matters to ensure information is complete and easy to retrieve
  • Process administrative payment items such as check requests, invoices, filing costs, state fees, and related documentation with accuracy and timeliness
  • Maintain both digital and hard-copy files using consistent naming, storage, and recordkeeping practices so critical documents remain accessible
  • Track timelines, recurring deliverables, follow-up items, and pending actions to help legal and regulatory work stay on schedule
  • Coordinate administrative steps for signatures, approvals, notarizations, certificates, apostilles, and similar documentation requirements
  • Assist with the preparation and submission of feed tonnage reports by compiling supporting sales, product, volume, and state-specific information
  • Partner with internal teams to obtain missing reporting details, resolve routine documentation questions, and maintain records of submissions, confirmations, and fee payments
  • Provide support for export-related administrative activities, including monitoring secretary of state information and assisting with trade compliance documentation when needed
  • Contribute to special assignments, audits, and information requests while collaborating with Finance, Sales, Customer Service, Supply Chain, and other departments

Requirements

  • Experience providing administrative support within legal, regulatory, compliance, finance, or other corporate business functions
  • Working knowledge of document control, record maintenance, invoice handling, check requests, and filing coordination
  • Ability to manage multiple deadlines with strong attention to detail and consistent follow-through
  • Experience supporting regulatory reporting, state filings, fee payments, or similar compliance-related administrative processes
  • Strong communication skills with the ability to work effectively across Legal, Regulatory, Finance, Sales, Customer Service, and Supply Chain teams
  • Proficiency in gathering, organizing, and validating data for reports and supporting documentation

Nice to have

  • Familiarity with trade compliance, import/export processes, or related documentation is preferred
  • Experience in a regulated industry such as consumer products, manufacturing, pet food, animal feed, or similar environments is a plus

What we offer

  • Medical
  • Vision
  • Dental
  • Life and disability insurance
  • 401(k) plan
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