Legal Administrator Job at Capsticks Solicitors LLP (Exeter)

New

Legal Administrator

Location

United Kingdom , Exeter; Leeds

Salary:

Not provided

360 Resourcing Solutions

Expiration Date

Until further notice

Requirements

Knowledge of Microsoft Word, Excel and PDF software
Strong inter-personal skills
Highly organised and proactive
The ability to work to tight deadlines on a daily basis
Conscientious, approachable and enthusiastic
An ability to build a good knowledge of Capsticks, its departments, key personnel, clients, procedures and business practices

Job Responsibility

Arranging calls, meetings and travel
Coordinating photocopying, printing and scanning
Opening and closing of files, including running conflict checks, obtaining and verifying ID, electronic filing, record keeping and archiving of files
Assisting with drafting and issuing client care documentation
Maintaining compliance records
Acting as a point of contact for internal and external clients
Taking internal and external telephone queries, responding as appropriate and/or ensuring that all messages are passed on in a timely manner
Data entry and managing spreadsheets
Drafting general and basic correspondence as required
Maintaining Capsticks’ electronic file management system in accordance with departmental procedures and ways of working

What we offer

Competitive Salary & Benefits

New

Legal Administrator

The Legal Administrator’s principal role is to provide fee-earners with the supp...

Location

United Kingdom , Winchester

Salary:

Not provided

Capsticks Solicitors LLP

Expiration Date

Until further notice

Requirements

Knowledge of Microsoft Word, Excel and PDF software
Strong inter-personal skills
Good phone manner
Highly organised and proactive
The ability to work to tight deadlines on a daily basis
Conscientious, approachable and enthusiastic
An ability to build a good knowledge of Capsticks, its departments, key personnel, clients, procedures and business practices

Job Responsibility

Arranging conference calls, meetings, travel and booking conference rooms
Coordinating photocopying, printing, scanning, organising couriers, sending out of letters, faxes etc. with Floor support
Preparation and collation of Bundles/e-bundles, ET3 forms, formatting/collating work to be sent to clients
Opening and closing of files, including conflict checking, setting up contacts, running initial schedules, electronic filing, record keeping and archiving of files
Acting as a point of contact for internal and external clients
Taking internal and external telephone queries, responding as appropriate and/or ensuring that all messages are passed on in a timely manner
Data entry and managing spreadsheets
Drafting general and basic correspondence as required
Managing archive files in/out
Uploading docs to VF

Fulltime

New

Legal Administrator

As a key member of our Completions Team, you’ll play a vital role in the final s...

Location

United Kingdom , Leicester

Salary:

24879.00 GBP / Year

360 Resourcing Solutions

Expiration Date

Until further notice

Requirements

Strong organisational skills and attention to detail
Excellent written and verbal communication skills
Ability to prioritise tasks and work under pressure
Confident IT user (Word, Excel, Windows)
Previous experience in administration or a target-driven environment preferred
Knowledge of conveyancing processes desirable

Job Responsibility

Sorting and processing incoming and outgoing original client documents
Working across multiple systems (Visual Files, Outlook, Electronic Post Office) for accurate document handling
Liaising with third-party couriers such as Royal Mail, DX & Parcel Force
Locating and processing key legal documents in line with regulatory requirements
Communicating professionally with clients and third parties, always adhering to GDPR
Proactively chasing third parties by phone and email
Supporting with escalations and complex queries
Assisting with training and continuous improvement initiatives
Providing evening and weekend cover when required

What we offer

Competitive Salary
Site-based role in a modern, accessible location
25 Days Holiday (plus 8 Public Holidays)
Pension Scheme & Life Assurance
Buy/Sell Holiday Option
Enhanced Maternity, Paternity & Adoption Pay
Employee Assistance Programme
Free Conveyancing Services
Retail Discounts, plus much more!

Fulltime

New

Legal Administrator

The Legal Administrator’s principal role is to provide fee-earners with the supp...

Location

United Kingdom , Leeds

Salary:

Not provided

360 Resourcing Solutions

Expiration Date

Until further notice

Requirements

Knowledge of Microsoft Word, Excel and PDF software
Strong inter-personal skills
Good phone manner
Highly organised and proactive
The ability to work to tight deadlines on a daily basis
Conscientious, approachable and enthusiastic
An ability to build a good knowledge of Capsticks, its departments, key personnel, clients, procedures and business practices

Job Responsibility

Arranging conference calls, meetings, travel and booking conference rooms
Coordinating photocopying, printing, scanning, organising couriers, sending out of letters, faxes etc. with Floor support
Preparation and collation of Bundles/e-bundles, ET3 forms, formatting/collating work to be sent to clients
Opening and closing of files, including conflict checking, setting up contacts, running initial schedules, electronic filing, record keeping and archiving of files
Acting as a point of contact for internal and external clients
Taking internal and external telephone queries, responding as appropriate and/or ensuring that all messages are passed on in a timely manner
Data entry and managing spreadsheets
Drafting general and basic correspondence as required
Managing archive files in/out
Uploading docs to VF

Fulltime

New

Legal Administrator

We are looking for an experienced Legal Administrator to join a legal and contra...

Location

United States , Houston

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Bachelor's degree in business administration, public administration, legal studies, paralegal studies, healthcare administration, or a related discipline
At least 5 years of relevant experience in legal support, contract administration, executive administration, government, healthcare, or a similar regulated setting
Demonstrated ability to manage legal files, contract documentation, and recordkeeping with a high degree of accuracy
Proficiency with Microsoft Office and electronic systems used for document storage, case coordination, or contract tracking
Strong organizational skills with the ability to balance multiple priorities, maintain calendars, and meet firm deadlines
Excellent written and verbal communication skills, along with the discretion required to handle confidential information
Experience working with attorneys, paralegals, contract teams, or executive leadership is strongly valued
Certifications such as Legal Assistant, Paralegal, Contract Management, or Notary Public are preferred

Job Responsibility

Support legal counsel, contract staff, and department leaders with administrative coordination, documentation, and day-to-day operational tasks
Oversee the movement of agreements and related documents through drafting, review, approval, execution, and storage to ensure each step is completed accurately and on time
Maintain organized legal, contract, procurement, and property records in alignment with retention standards, internal policies, and compliance expectations
Prepare materials for board or committee review, including summaries, resolutions, reports, agenda content, and supporting documentation
Update and manage electronic repositories and contract management platforms to keep records complete, accessible, and current
Assist with procurement support activities such as vendor paperwork, requisitions, and approval routing tied to contractual engagements
Research legal, regulatory, corporate, and background information using applicable federal, state, and local sources
Monitor renewal schedules, expiration dates, insurance documentation, and other compliance-related deadlines to reduce risk and prevent lapses
Coordinate calendars, meetings, legal deadlines, correspondence, and communications with internal teams, outside counsel, agencies, and vendors
Provide support for subpoenas, public records matters, audits, special projects, and continuous improvement efforts within the department

What we offer

medical, vision, dental, and life and disability insurance
enrollment in company 401(k) plan
free online training

Fulltime

New

Legal Administrator

We are looking for a Legal Administrator to support daily office operations for ...

Location

United States , Cheviot Hills

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience in office administration, legal support, or a similar administrative role
Proficiency with Adobe Acrobat and Microsoft Office-style document management tasks
Working knowledge of legal or practice management platforms such as Aderant, CompuLaw, Conveyancer, or case management software
Ability to manage high-volume scanning, copying, filing, and mail distribution with strong attention to detail
Comfortable handling multi-line phone support and directing calls with attention to detail
Strong organizational skills with the ability to prioritize routine office needs and shifting requests

Job Responsibility

Manage incoming and outgoing mail by opening, sorting, scanning, copying, and distributing documents to the appropriate recipients
Answer and direct telephone calls courteously, ensuring messages are relayed accurately and promptly
Prepare and maintain conference rooms by tidying spaces, arranging materials, and supporting meeting readiness throughout the day
Monitor office supply levels, place replenishment orders, and help keep shared work areas stocked with essential items
Provide beverage and hospitality support, including maintaining coffee service for staff and visitors
Assist with document handling and administrative support using legal and office software to keep records accessible and organized
Support calendar-related coordination and help maintain orderly scheduling for meetings and office activities
Contribute to billing, claims, collections, or case-related administrative tasks as needed within legal support operations

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Legal Administrator

Robert Half is partnering with a litigation law firm in the Greater Seattle Area...

Location

United States , Seattle

Salary:

30.00 - 35.00 USD / Hour

Robert Half

Expiration Date

Until further notice

Requirements

2+ YOE as a Legal Administrator or Paralegal in a litigation law firm.

Job Responsibility

Prepare and revise legal documents such as pleadings, correspondence, and other case materials for attorney review and filing
Handle electronic court filings in King County, Pierce County, and additional jurisdictions as needed, ensuring deadlines and formatting requirements are met
Provide administrative support by organizing case files, scheduling meetings and key events, and maintaining orderly documentation
Submit electronic billing entries and assist with legal invoicing processes using applicable billing platforms
Support attorneys with litigation-related tasks, including document coordination and case management activities.

What we offer

Medical
vision
dental
life and disability insurance
401(k) plan

Legal Administrator

We are looking for a Legal Administrator to support estate planning and probate ...

Location

United States , Boston

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in a legal administrative, legal assistant, or similar law office support role
Working knowledge of estate planning documents, probate processes, or trust administration procedures
Experience maintaining legal files and handling document organization with a high level of accuracy
Familiarity with e-filing, court filing procedures, and deadline-sensitive legal submissions
Proficiency with case management software and standard office technology tools
Strong calendar management skills with the ability to prioritize multiple deadlines and appointments
Excellent written and verbal communication skills for interacting with clients, attorneys, and external parties

Job Responsibility

Draft, revise, and assemble estate planning materials such as wills, trusts, and powers of attorney for attorney review and finalization
Assist with probate and trust administration filings by preparing documentation, submitting materials electronically or with the court, and monitoring key due dates
Serve as a point of contact for clients by scheduling meetings, gathering required information, and communicating next steps clearly and effectively
Organize and maintain matter files, legal records, and supporting asset documentation to ensure information is current and easily accessible
Manage calendars for appointments, filing deadlines, and case-related milestones to help keep legal matters on track
Provide administrative support through correspondence preparation, document handling, and routine office coordination related to active legal matters
Support billing activities by helping prepare invoices, tracking time-related information, and maintaining accurate administrative records
Use case management software to update matter status, store documentation, and track progress across multiple files

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan

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