CrawlJobs Logo

Legal Administrator / Executive Assistant

https://www.roberthalf.com Logo

Robert Half

Location Icon

Location:
United States , Seal Beach

Category Icon
Category:

Job Type Icon

Contract Type:
Not provided

Salary Icon

Salary:

Not provided

Job Description:

A leading manufacturer in the aerospace industry is seeking a Legal Administrator / Executive Assistant to support attorneys and executives within its Law and Global Compliance organization. This temporary role provides high-level administrative support in a fast-paced, deadline-driven legal environment with the potential of conversion to full time employment. The ideal candidate thrives with minimal supervision, manages multiple priorities with accuracy and discretion, and communicates effectively with internal and external stakeholders. This is an excellent opportunity for a detail-oriented legal administrative professional to support senior legal leaders within a globally recognized aerospace organization.

Job Responsibility:

  • Provide day-to-day administrative and executive support to senior attorneys and legal leadership
  • Manage complex calendars, meetings, conference calls, and video conferences across multiple time zones
  • Monitor deadlines and time-sensitive matters
  • proactively keep executives informed
  • Prepare, proofread, and distribute legal documents, presentations, reports, and correspondence
  • Coordinate domestic and international travel, itineraries, agendas, and logistics
  • Prepare and submit expense reports using Concur
  • Manage legal matters and invoices using an internal legal matter management system
  • Handle sensitive and confidential information in compliance with company policies and security standards
  • Coordinate with other legal administrators and provide backup support as needed

Requirements:

  • 4 years of Executive Assistant or Legal Administrative experience
  • Strong experience with Concur and travel arrangements
What we offer:
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
  • free parking
  • office perks

Additional Information:

Job Posted:
March 21, 2026

Employment Type:
Fulltime
Work Type:
Hybrid work
Job Link Share:

Looking for more opportunities? Search for other job offers that match your skills and interests.

Briefcase Icon

Similar Jobs for Legal Administrator / Executive Assistant

Executive Assistant to Head of Legal

Temporary Executive Assistant role providing exceptional support to the Head of ...
Location
Location
United Kingdom , London
Salary
Salary:
32.00 GBP / Hour
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Minimum of 8 years in similar roles
  • Proficiency in MS Word, Outlook, Excel, and Teams
  • Strong verbal and written communication skills
  • Professional and polite demeanour
  • Handle sensitive information with discretion
  • Ability to work collaboratively
  • Cyber awareness and diligence in IT use
Job Responsibility
Job Responsibility
  • Manage diaries and schedule meetings
  • Book travel arrangements via Concur
  • Liaise with staff and clients
  • Organise meetings and appointments
  • Print, bind, and prepare documents
  • Submit expenses
  • Cover reception when needed
  • Be on call to support executives
  • Assist with errands to support the team
What we offer
What we offer
  • Competitive salary and benefits package
  • Opportunities for professional development and growth
  • Supportive work environment that values contributions
  • Fulltime
Read More
Arrow Right

Executive Assistant to Head of Legal

Temporary Executive Assistant role providing exceptional support to the Head of ...
Location
Location
United Kingdom , London
Salary
Salary:
32.00 GBP / Hour
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Minimum of 8 years in similar roles
  • Proficiency in MS Word, Outlook, Excel, and Teams
  • Strong verbal and written communication skills
  • Professional and polite demeanour
  • Handle sensitive information with discretion
  • Ability to work collaboratively
  • Cyber awareness against phishing and social engineering attacks
Job Responsibility
Job Responsibility
  • Manage diaries and schedule meetings
  • Book travel arrangements via Concur
  • Liaise with staff and clients
  • Organise meetings and appointments
  • Print, bind, and prepare documents
  • Submit expenses
  • Cover reception when needed
  • Be on call to support executives
  • Assist with errands to support the team
What we offer
What we offer
  • Competitive salary and benefits package
  • Opportunities for professional development and growth
  • Supportive work environment that values contributions
  • Fulltime
Read More
Arrow Right

Legal Executive Assistant

In this role, you will provide a first-class service to our Partners and interna...
Location
Location
United States
Salary
Salary:
Not provided
sterlingtonlaw.com Logo
Sterlington
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 8+ years of senior administrative support experience in a Law Firm
  • Remote working experience essential
  • Fluent English (verbal and written communications)
  • Proficiency in MS office, particularly Excel/Word (fact/spell checking, formatting, proofreading etc.)
  • Calendar and inbox management, travel planning, and scheduling
  • Ability to remain poised under pressure, multitask, and prioritize effectively
  • Ability to handle sensitive information confidentially
  • Communicate effectively with Senior Managers/Partners and clients in a timely manner
Job Responsibility
Job Responsibility
  • Supporting Partner time tracking
  • Drafting client engagement letters
  • Document formatting
  • Using the task management system (tracking responsibilities)
  • Ad-hoc research to support partner projects
  • Managing schedules, calendars and travel appointments
  • Collaborating with other team members globally
  • Dealing with varying communications from both internal and external parties
  • Ensuring all administrative tasks are completed quickly and accurately with an eye for detail
  • Utilizing previous Law Firm experience to understand the business and effectively prioritize
  • Fulltime
Read More
Arrow Right

Legal Executive Assistant

In this role, you will provide a first-class service to our Partners and interna...
Location
Location
United States , Philadelphia
Salary
Salary:
Not provided
sterlingtonlaw.com Logo
Sterlington
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 8+ years of senior administrative support experience in a Law Firm
  • Fluent English (verbal and written communications)
  • Proficiency in MS office, particularly Excel/Word (fact/spell checking, formatting, proofreading etc.)
  • Calendar and inbox management, travel planning, and scheduling
  • Ability to remain poised under pressure, multitask, and prioritize effectively
  • Ability to handle sensitive information confidentially
  • Communicate effectively with Senior Managers/Partners and clients in a timely manner
Job Responsibility
Job Responsibility
  • Supporting Partner time tracking
  • Drafting client engagement letters
  • Document formatting
  • Using the task management system (tracking responsibilities)
  • Ad-hoc research to support partner projects
  • Ensuring all administrative tasks are completed quickly and accurately with an eye for detail
  • Utilizing previous Law Firm experience to understand the business and effectively prioritize
  • Liaising with stakeholders to help ensure goals are achieved
  • Fulltime
Read More
Arrow Right

Executive Administrative Assistant

Our client, a global investment firm, is seeking an Executive Administrative Ass...
Location
Location
United States , New York
Salary
Salary:
104000.00 - 105000.00 USD / Year
bhsg.com Logo
Beacon Hill
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Bachelor's degree required
  • 3-7+ years of administrative or executive assistant experience
  • legal, consulting, or finance background preferred
  • Strong organizational and multitasking skills with attention to detail
  • Proficiency in Microsoft Office Suite and Outlook
  • Excellent written and verbal communication skills
  • professional demeanor
  • Ability to work independently and as part of a collaborative team
Job Responsibility
Job Responsibility
  • Manage calendars and coordinate virtual and in-person meetings for multiple executives
  • Arrange and coordinate complex international and domestic travel plans
  • Prepare and process expense reports accurately and in a timely manner
  • Assist with team-building events and office administrative needs
  • Support annual holiday card and gift distribution initiatives
  • Collaborate with global offices and internal teams to ensure seamless communication
What we offer
What we offer
  • Healthcare coverage with HSA, dental, and vision plans
  • 401(k) plan with match
  • Generous PTO package
  • Commuter benefits, gym reimbursement, and remote work stipend ($1,000)
  • Supportive, team-oriented environment
  • paid overtime
  • discretionary bonus
  • Fulltime
Read More
Arrow Right

Executive Assistant

Executive Assistant maternity cover position supporting a distinguished team of ...
Location
Location
United Kingdom , London
Salary
Salary:
38000.00 - 42000.00 GBP / Year
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Previous experience in a professional services environment, ideally within legal, financial, or consultancy sectors
  • Strong organisational skills with the ability to manage multiple priorities in a fast-paced setting
  • Excellent written communication and attention to detail
  • Proficiency in Microsoft Office (Word and Excel essential)
  • Professionalism, discretion, and a strong commitment to confidentiality (including GDPR awareness)
  • A confident and polished manner, with experience of diary management and liaising at senior levels
Job Responsibility
Job Responsibility
  • Manage renewals of Practising Certificates and Professional Indemnity Insurance
  • Oversee the onboarding and departure of tenants and members
  • Coordinate in-house training programmes and ensure compliance with CPD requirements
  • Provide high-level support to the Head of Chambers and members, including diary and travel management
  • Support senior management by scheduling and coordinating internal meetings
  • Assist the Finance Manager with invoicing, expenses, and other finance-related administration
  • Provide day-to-day administrative support across chambers
  • Assist with the coordination of pupillage applications, mini-pupillages, and university outreach events
  • Prepare induction materials and oversee logistics for pupillage-related activities
  • Work with the Marketing Manager to deliver chambers' events and networking functions
What we offer
What we offer
  • Private Medical Insurance
  • Pension scheme membership
  • 22 days holiday + 8 bank holidays
  • Fulltime
Read More
Arrow Right

Executive Assistant

Executive Assistant role supporting a prestigious barristers' chambers in Temple...
Location
Location
United Kingdom , London
Salary
Salary:
38000.00 - 42000.00 GBP / Year
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Strong written communication skills
  • Excellent organisational abilities
  • Proficiency in Microsoft Word and Excel
  • Keen attention to detail
  • Ability to work efficiently both independently and as part of a team
  • Experience in diary management
  • Professional telephone manner
  • Commitment to confidentiality
  • Understanding of GDPR requirements
Job Responsibility
Job Responsibility
  • Manage annual renewals for Practising Certificates and Professional Indemnity Insurance
  • Oversee onboarding/offboarding processes for new tenants and members
  • Organise in-house training and maintain CPD requirements
  • Provide ad hoc support to the Head of Chambers and members including diary and travel management
  • Coordinate internal meetings and support senior management with scheduling
  • Assist Finance Manager with invoicing and expenses
  • Assist in organising mini-pupillages and university events
  • Prepare welcome packs and coordinate logistics for pupillage-related events
  • Support the Marketing Manager in coordinating events and trips for senior management
  • Help arrange marketing-related logistics and materials
What we offer
What we offer
  • Private Medical Insurance
  • Pension scheme membership
  • 22 days holiday + 8 bank holidays
  • Fulltime
Read More
Arrow Right

Executive Assistant

A prestigious professional services firm is seeking a highly organised and proac...
Location
Location
United Kingdom , Oxford
Salary
Salary:
28000.00 - 32000.00 GBP / Year
https://www.douglas-scott.co.uk Logo
Douglas Scott
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Prior experience in a leading Law Firm
  • Excellent communication and interpersonal skills
  • Strong attention to detail and accuracy
  • Ability to build sustainable relationships internally and externally
  • Resilient, proactive, and flexible approach to work
  • Confidence in using digital systems and managing confidential information
Job Responsibility
Job Responsibility
  • Support lawyers with diary and travel management, matter creation, compliance processes, and file reviews
  • Draft correspondence and legal documents
  • Coordinate billing, financial reports, and expense claims
  • Maintain client data across internal systems and manage helpline or client service channels
  • Coordinate and attend team meetings, prepare materials, and manage follow-ups
  • Organise events and update internal marketing content, directories, and lawyer bios
  • Assist with client newsletters and marketing communications
  • Prioritise and manage multiple lawyers’ workflows
  • Monitor inboxes, meet deadlines, and coordinate with support teams
  • Manage internal reporting systems and spreadsheets related to key clients
What we offer
What we offer
  • Competitive salary and benefits
  • 50% hybrid working flexibility
  • A collaborative, inclusive workplace culture
  • Ongoing development and training opportunities
  • Fulltime
Read More
Arrow Right