Legal Administrator / Executive Assistant Job at Robert Half (Seal Beach)

Legal Executive Assistant

We are looking for an experienced Legal Executive Assistant to provide high-leve...

Location

United States , Irvine

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

5+ years of experience in an executive assistant or senior administrative support role
experience within a legal setting is preferred
Demonstrated success managing multiple priorities, executive calendars, and shifting deadlines in a fast-paced environment
Strong proficiency with Microsoft Office, including Word, Excel, PowerPoint, and Outlook
Experience preparing expense reports and working with expense management platforms such as Concur is preferred
Excellent written and verbal communication skills, along with strong organization and sound problem-solving ability
Ability to handle sensitive and confidential information with professionalism and discretion
Background in administrative office support, including data entry, inbound call handling, and receptionist-related duties, is helpful

Job Responsibility

Coordinate complex calendars, schedule meetings, and ensure legal leadership is prepared for daily priorities and upcoming commitments
Arrange business travel, compile itineraries, and process expense reports and reimbursements with accuracy and timeliness
Create and format presentations, reports, correspondence, and meeting materials for executive and departmental use
Maintain legal project records, track action items, and support documentation workflows to help keep initiatives on schedule
Serve as a reliable point of contact for internal teams and external partners, handling communications with discretion and responsiveness
Assist with administrative tasks such as data entry, call handling, and general office coordination to support day-to-day department operations
Contribute to special projects and provide broader administrative support across teams as business needs evolve

What we offer

Medical, vision, dental, and life and disability insurance
enrollment in company 401(k) plan
free online training

Legal Executive Assistant

Global law firm is seeking a high-level Legal Executive Assistant with 4+ years’...

Location

United States , Boston

Salary:

85000.00 - 117000.00 USD / Year

Beacon Hill

Expiration Date

Until further notice

Requirements

4+ years’ experience supporting two Litigation Partners
administrative competence
thorough understanding of legal procedures, terminology, and documents

Job Responsibility

Provides support and management of attorney’s projects ensuring deadlines are met
Serves as liaison between attorneys, clients, and internal departments
Develops and maintains professional relationships
Delegates and monitors progress of assignments
Drafts, proofreads, and finalizes legal documents, correspondence, and presentations
Provides day-to-day information governance and records management support
Conducts research on behalf of the attorney and practice group
Oversees meeting planning and coordinates with internal and external parties
Oversees billing matters
Manages attorney’s calendar, schedules meetings, resolves conflicts, and organizes travel itineraries

Fulltime

Legal Executive Assistant

We are seeking a highly organized and driven Executive Assistant/ legal Assisant...

Location

United States , Boston

Salary:

65000.00 - 85000.00 USD / Year

Beacon Hill

Expiration Date

Until further notice

Requirements

Highly organized and driven Executive Assistant/Legal Assistant experience

Job Responsibility

Manage complex calendars and scheduling across three attorneys
Coordinate domestic and international travel logistics
Support meeting preparation, logistics, and follow-ups
Ensure seamless day-to-day administrative operations
Contribute to legal and operational projects
Conduct research, track deliverables, and assist with documentation
Partner with attorneys on project execution and workflow management
Provide backup support for Office Manager responsibilities
Handling mail distribution
Coordinating meals for legal meetings

Fulltime

Executive Legal Assistant

The Executive Legal Assistant provides high-level, confidential administrative s...

Location

United States , Baton Rouge

Salary:

Not provided

NTT DATA

Expiration Date

Until further notice

Requirements

At least 5 years of administrative support experience, preferably in the insurance industry and legal industry
Paralegal experience is preferred
3 years experience with the legal process with the ability to analyze and interpret legal documentation and how it relates to and affects the company
3 years experience using Microsoft Office (Outlook, Word, Excel, Access, PowerPoint, Teams, etc.) and eDiscovery software

Job Responsibility

Researches and analyzes record requests from third parties, to determine validity of inquiry and prepare initial draft of appropriate response with guidance from management
Reads, reviews, understands, organizes, redacts, and produces records in response to requests in accordance with applicable privacy laws and regulations
Researches corporate systems and document repositories to locate relevant information and documents responsive to request
Maintains case files, charts, databases, and tables to track pertinent operational and legal information related to assigned matters, and to ensure accurate and efficient information retrieval of documents/data as well as timely completion of case related activities
Communicates with requestor and internal personnel to facilitate progress of response to request
Assists, as needed and assigned, with other legal support matters

Fulltime

Legal Executive Assistant

We are looking for a detail-oriented Legal Assistant to join a Contract opportun...

Location

United States , Glendale

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Bachelor’s degree or comparable experience in a legal support or legal operations setting
At least 5 years of experience in a legal assistant, legal coordinator, or closely related position
Minimum of 1 year of hands-on experience supporting employment law matters
Prior experience in a healthcare environment, including familiarity with healthcare regulations and HIPAA privacy requirements
Working knowledge of civil litigation procedures, discovery activities, court filings, and e-filing processes
Background supporting legal matters involving claims, contracts, and dispute-related documentation
Strong organizational, multitasking, and follow-through skills, with proficiency in Microsoft 365
experience with case management or ticketing platforms is an advantage

Job Responsibility

Oversee incoming legal requests through a centralized intake process and route matters to the appropriate parties for timely follow-up
Monitor active matters, key dates, and supporting documentation to help ensure legal work progresses according to schedule
Partner with internal departments, client locations, external attorneys, and insurance representatives to facilitate communication and next steps
Provide support across legal matters involving records requests, claims, disputes, contracts, compliance issues, employment-related topics, and other urgent concerns
Prepare, edit, and organize legal documents, while maintaining standard forms and assisting with contract routing and tracking
Maintain orderly legal files and assemble summaries, chronologies, and document packets for review and response
Assist with subpoenas, discovery coordination, document production, insurance notifications, court-related filings, and regulatory submissions
Deliver administrative and project support to in-house counsel, including calendar coordination and assistance with priority legal initiatives

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Legal Executive Assistant

Beacon Hill Legal's client, a Midtown Manhattan law firm, is seeking a Temporary...

Location

United States , New York

Salary:

33.00 - 40.00 USD / Hour

Beacon Hill

Expiration Date

Until further notice

Requirements

Ability to commute to the office in Midtown Manhattan daily
2+ years of law firm experience is required
Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook) and familiarity with document management systems
Strong interpersonal skills and the ability to build rapport with attorneys and professional staff.

Job Responsibility

Maintain attorney calendars, contacts, and meeting logistics
Coordinate conference room scheduling and reservations for individual and group meetings
Greet clients and visitors
arrange meetings, including catering and audio/visual requirements, as needed
Arrange business travel, including itineraries and related logistics
Track monthly expenses
prepare expense reports and manage corporate card activity
Prepare and format legal correspondence and documents, including electronic filings, in accordance with firm style guidelines (including tables of contents, as applicable)
Prepare new client and matter intake materials, including engagement letters and related forms
Track attorney bar and court admissions, as well as continuing legal education (CLE) information

Fulltime

Executive Legal Assistant

Are you a proactive administrative professional who thrives in a fast-paced, hig...

Location

Canada , Toronto

Salary:

65000.00 - 90000.00 USD / Year

Randstad

Expiration Date

July 12, 2026

Requirements

Minimum of 3–5 years of experience as a Legal Assistant or Executive Assistant within a law firm
Previous experience in litigation is highly preferred
Proven track record of longevity and stability in previous professional roles
Demonstrated experience managing high-volume workloads and complex administrative tasks
Post-secondary education in Legal Office Administration, business administration, or a related field
Ability to work in-office as required per the team's rotating schedule

Job Responsibility

Manage a high-volume executive inbox, prioritizing urgent correspondence and flagging critical litigation deadlines
Provide comprehensive executive support, including complex calendar management and travel coordination for senior lawyers
Draft, proofread, and edit legal documents and correspondence with a high degree of accuracy and attention to detail
Oversee the full lifecycle of litigation files, ensuring all documents are correctly filed within the IManage system
Act as a project coordinator for long-term legal projects, ensuring milestones are met and stakeholders are kept informed
Coordinate daily schedules and prepare briefing materials for meetings, hearings, and client consultations
Foster strong professional relationships with clients, opposing counsel, and internal teams to ensure smooth communication
Maintain organized digital and physical filing systems, adhering to strict confidentiality and data management protocols
Assist with the preparation of court filings and specialized litigation documentation as required
Support the broader business administration team during peak periods or team-building initiatives

What we offer

Competitive annual salary ranging from $60,000 to $85,000 based on experience
Comprehensive benefits package including medical and dental coverage starting after three months
Access to a Healthcare Spend Account (HSA) and General Spend Account
Paid time off including 3 weeks of vacation and 12 sick days annually
Hybrid work model with the flexibility to coordinate your schedule with a collaborative team
Work in a prestigious downtown Toronto office that is TTC accessible
Opportunity to work with a highly respected, easygoing, and collaborative lead lawyer
Professional development within a firm that values long-term stability and employee well-being

Fulltime

Legal Executive Assistant

We are looking for an experienced Legal Executive Assistant to support a busy in...

Location

United States , Minneapolis

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience supporting an in-house legal department is preferred
Strong ability to manage complex calendaring and shifting priorities
Experience handling legal files with accuracy and attention to detail
Proven administrative support background, preferably assisting executive-level stakeholders
Excellent organizational and communication skills
Ability to work with confidential information using sound judgment and discretion

Job Responsibility

Oversee the General Counsel’s schedule, ensuring appointments, priorities, and deadlines are organized effectively
Arrange business travel logistics, including itineraries and related coordination
Plan and support meetings by handling scheduling, logistics, and follow-up needs
Organize, update, and maintain legal records so documents remain accurate and accessible
Provide day-to-day administrative support to the legal department with a high level of professionalism and confidentiality

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

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Legal Administrator / Executive Assistant

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