Legal Administrative Specialist Job at Amentum (Winchester)

Legal Administrative Specialist

Amentum has multiple opportunities for Legal Administrative Specialists to join ...

Location

United States , Winchester

Salary:

Not provided

Amentum

Expiration Date

Until further notice

Requirements

Must have a current, active Top Secret security clearance with CI Poly that is verifiable in JPAS or be able to obtain and maintain one
U.S. Citizenship is required to get obtain a clearance
Must successfully complete a 4-6 week training course once you are onboard and successfully pass the test at the end of the course
Bachelor’s Degree and 2 years of related experience
Years of experience can be substituted for education
Experience processing and conducting declassification reviews, FOI/PA requests, National Name Checks requested by a federal agency or general Records and Information Management desired but not required
Computer skills required
MS Office Suite proficiency
Must be able to learn new systems and applications
Must be able to create graphs and charts and draft technical and administrative documents

Job Responsibility

Provide administrative support to search, collect, and analyze responsive documents for incoming FOI/PA requests and maintain information regarding the documents in a database
Complete and deliver files ready for FOI/PA processing, while maintaining control of classified documents
Search government databases for background information and conduct record searches on requested information
Research, review, analyze and interpret all responsive information
Compile, prepare and report findings from available relevant information to the customers within established guidelines, legal constraints and standard operating procedures
Maintain performance to ensure the delivery of timely, high quality work, consistent with customer specifications, while handling multiple projects simultaneously
Work independently as part of an integrated team and display high self-motivation and integrity
Have the ability to maintain an exceptional level of organization and time management skills

What we offer

Health, dental, and vision insurance
Paid time off and holidays
Retirement benefits (including 401(k) matching)
Educational reimbursement
Parental leave
Employee stock purchase plan
Tax-saving options
Disability and life insurance
Pet insurance

Fulltime

Administrative Support Specialist, Legal

Administrative Specialist II provides a variety of administrative functions to t...

Location

United States , Brookline

Salary:

59684.00 - 74125.00 USD / Year

Dana-Farber Cancer Institute

Expiration Date

Until further notice

Requirements

Demonstrated ability to manage multiple electronic calendars and organize complex meetings
Ability to balance, coordinate and execute multiple assignments and to prioritize workload
Strong attention to detail, organization, independence, and responsiveness is essential
Advanced organizational skills
Computer skills required include, but are not limited to, Microsoft Office Suite (specifically Outlook, Word, PowerPoint, and Excel) with strong computer literacy preferred
Ability to exercise judgment, discretion, and confidentiality with sensitive matters
Strong analytical, critical and creative thinking (strong problem-solving skills)
Ability to deal with high stress situations in a diplomatic and professional manner and ability to show mature judgement
Ability to maintain confidentiality, discretion, diplomacy, and good judgment
Take initiative where appropriate

Job Responsibility

Coordinates scheduling intricate meetings and oversees complex calendar management for multiple Legal Department team members
Utilizes various software, including Microsoft Office Suite, to produce reports, spreadsheets, presentations, and other documents as needed
Shares general office duties including, but not limited to ordering office supplies, screening phone calls, faxes and mail, and providing back-up support to other department administrative team members
Drafts correspondence, reviews documents, and maintains and updates standard contracts and forms as needed
Assists with medical records requests, subpoenas, and performs legal research

Fulltime

Legal Specialist

We are looking for an experienced legal specialist to support claims-related mat...

Location

United States , Madison

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of experience in claims handling, insurance support, or a closely related field
Understanding of property and casualty insurance principles is strongly preferred
Strong organizational ability with careful attention to detail and documentation quality
Effective written and verbal communication skills, with a client-focused approach to service
Ability to manage several priorities at once in a busy, deadline-driven setting
Proficiency with claims tracking platforms and Microsoft Office applications
Self-directed work style with the flexibility to adapt in a small, team-oriented office environment

Job Responsibility

Oversee claims matters from initial notice through final disposition, ensuring each case moves forward efficiently and in line with established standards
Work closely with carriers, adjusters, and external vendors to coordinate next steps, resolve issues, and keep claim activity on schedule
Examine reports, forms, and supporting materials to confirm accuracy, completeness, and readiness for review
Assist with fact gathering and claim analysis by compiling documentation, monitoring developments, and following up on outstanding items
Maintain orderly and up-to-date claim records so files remain accessible, compliant, and well documented throughout the process
Identify recurring claim patterns and potential areas of exposure to support broader risk awareness and operational decision-making
Partner with colleagues across insurance, construction, and real estate functions when claims involve multiple business areas
Provide administrative and operational support that helps the wider insurance team maintain responsive service and steady workflow management

What we offer

medical
vision
dental
life and disability insurance
401(k) plan
free online training

Fulltime

Legal Specialist - Financial Services

Location

Indonesia , Jakarta

Salary:

Not provided

Flip

Expiration Date

Until further notice

Requirements

Hold a law degree from a reputable university
Having 2-4 years’ experience as in-house counsel in a reputable financial services company, or in the similar position at a reputable law firm
Knowledge and understanding of digital lending system products, including its regulatory and compliance matters
Good knowledge of legal aspects and contract drafting
Good negotiation, management, and leadership skills
Ability to prioritize effectively and to work under pressure without compromising quality
Autonomous, proactive, flexible, independent self-starter, team-driven and able to work within deadlines
Extremely well-organized and have excellent attention to detail
Strong communication skills both written and verbal
Proficient in English both oral and written

Job Responsibility

Advise relevant stakeholders on various regulatory requirements related to lending activities, including but not limited to product requirements, type of cooperation, data security, data protection, disclosure or reporting requirements and other related matters related to compliance of a fintech lending and payment system entity based on the prevailing laws and regulations
Identify any issues in commercial agreements with the merchants or business partners
prepare and review commercial agreements along with negotiate the key points with the counterparts
Ensure the fulfilment of all regulatory compliance for company or products, including but not limited to compliance monitoring, anti-terrorism monitoring, anti-money laundering reports, certification requirements and obtainment of regulatory approvals or acknowledgements (including but not limited to approvals or acknowledgements from OJK)
Assist relevant stakeholders on legal administrative filling, submission and/or reporting of legal data, including company’s reporting obligation to OJK and coordinate with internal team during report preparation as necessary
Update stakeholders on new regulations or communication from OJK that might affect our business
Support to manage day to day relationship and communication with OJK and Association
Maintain a thorough working knowledge of current regulatory requirements, familiarity with company processes, policies, and products.

Fulltime

Legal Specialist

We are looking for a detail-oriented legal specialist to support lateral conflic...

Location

United States , Atlanta

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Juris Doctor degree required
active bar admission is not required
Demonstrated experience with conflicts checks and legal documentation review in a law firm or legal services environment
Ability to analyze client, matter, and related-party information with strong accuracy and sound judgment
Familiarity with legal research tools, public record searches, and corporate entity research methods
Strong written and verbal communication skills for coordinating with attorneys, candidates, recruiting teams, and administrative staff
Proven ability to manage multiple active reviews, track deadlines, and maintain organized records in a fast-paced setting
High level of discretion when handling confidential legal and business information

Job Responsibility

Coordinate the collection and distribution of lateral conflict details, following up with candidates, attorneys, recruiters, and support teams to obtain missing information and maintain complete records
Prepare and evaluate conflict reports for lateral hires and associated matters by using firm conflict tools and related research resources
Examine questionnaires, client and matter histories, portable business details, and related-party materials to identify relationships, clarify roles, and flag potential ethical concerns
Track the status of waivers, consents, engagement documents, confidentiality measures, and other follow-up items connected to lateral conflict analysis
Monitor outstanding conflict submissions and proactively communicate with stakeholders to keep reviews progressing on schedule
Maintain accurate database records by updating party names, matter histories, search notes, and supporting documentation within conflict management systems
Assist attorneys and business teams with questions related to ethical walls, restricted access protocols, and other confidentiality safeguards
Conduct legal and corporate research through platforms such as Lexis, public records, and corporate hierarchy sources to verify entities and uncover related organizations

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Parttime

Project Administrative Specialist

We are seeking a detail-oriented, highly motivated, and organized Program Assist...

Location

United States , Boston

Salary:

Not provided

Dutech Systems

Expiration Date

Until further notice

Requirements

3–5 years of experience in a legal secretarial, paralegal, administrative, or executive assistant role
3+ years of experience supporting project management or in a related administrative capacity
Bachelor’s Degree or equivalent
Experience with the administration of grant programs
Strong meeting coordination and scheduling abilities
Excellent written and verbal communication skills with strong attention to detail and proofreading abilities
Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and general project management tools
Willingness and ability to learn new systems and databases
Strong research skills and the ability to manage multiple priorities
Ability to develop and implement organizational strategies to achieve program goals

Job Responsibility

Schedule and coordinate meetings with internal teams, communities, and external stakeholders
Draft and prepare memos, reports, emails, and other communications
Learn and efficiently use the Community Mitigation Fund database system
Attend GPAC Subcommittee meetings, take minutes, and assist with meeting logistics (some in-state travel may be required)
Maintain filing systems, documentation, and records related to the Community Mitigation Fund and GPAC activities
Participate as a member of the Community Mitigation Fund review team
Support the development of annual guidelines, standard forms, templates, and program tracking documents
Prepare meeting agendas, assemble meeting packets, and manage follow-up tasks
Collaborate with team members and leadership to ensure timely completion of program deliverables

Legal Operations Specialist

We are looking for a detail-oriented Legal Operations Specialist to support the ...

Location

United States , Centennial

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 3 years of experience working with Filevine or a similar legal case management platform in an administrative or support capacity
Demonstrated ability to manage system configurations, platform integrations, and workflow automation initiatives
Strong understanding of legal support operations, including calendaring, civil procedure, and document or case-related workflow coordination
Experience delivering user training and explaining technical concepts clearly to both legal and non-technical audiences
Solid organizational and project coordination skills, with the ability to manage multiple priorities in a fast-paced environment
Analytical problem-solving ability with a track record of identifying issues, determining root causes, and implementing effective solutions
Strong communication skills and the ability to work effectively with attorneys, staff, vendors, and cross-functional stakeholders
Prior experience in a law firm, legal department, paralegal setting, or legal operations environment is preferred

Job Responsibility

Oversee the day-to-day administration of the Filevine platform, including configuration settings, user roles, permissions, and data governance practices
Build and refine workflows, custom fields, templates, task structures, and deadline tracking processes to support consistent legal operations across the firm
Coordinate account provisioning, licensing, onboarding, and offboarding activities to maintain accurate access and reliable system records
Work with external vendors and technical partners to troubleshoot system issues, support integrations, and assess new tools that align with business needs
Monitor platform updates and feature releases, then guide implementation planning and user readiness for enhancements
Review existing operational processes, identify inefficiencies, and recommend practical technology-driven improvements that increase effectiveness
Lead training sessions for attorneys and staff, creating clear documentation, reference materials, and self-service resources to support ongoing learning
Act as a primary support contact for system users, resolving questions promptly and escalating more complex issues when needed
Support firm-wide technology rollouts and adoption efforts related to legal systems and workflow changes
Collaborate with practice leaders and the IT Director to align platform capabilities with operational priorities and service expectations

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Legal Billing Specialist

This Legal Billing Specialist will get the chance to join an expanding team that...

Location

United States , Montclair

Salary:

75000.00 - 95000.00 USD / Year

Robert Half

Expiration Date

Until further notice

Requirements

At least 3 years of experience in billing, preferably within a legal or services environment
Practical knowledge of legal billing procedures, billing collections, and electronic invoicing workflows
Hands-on experience with Elite 3E, Aderant, Rainmaker, and/or relevant systems
Strong proficiency in Excel and comfort working with billing data, reports, and financial records
Excellent written and verbal communication skills with the ability to interact professionally across departments and with clients
Highly organized and focused on accuracy, with the ability to manage several priorities independently and within a team setting
Ability to perform effectively in a fast-paced environment while maintaining accuracy and meeting deadlines

Job Responsibility

Manage the full billing cycle for assigned attorneys, including invoice preparation, billing adjustments, rate review, and resolution of client billing questions
Partner with attorneys, administrative staff, and firm leadership to ensure billing matters are handled accurately and efficiently
Coordinate with the accounting team to help meet monthly and year-end billing targets and support timely revenue processing
Process electronic billing submissions and address issues related to outside counsel guidelines and invoice delivery platforms
Update billing rates within the system, establish rate structures, and maintain accurate pricing information for client matters
Create and maintain client and matter records in Elite 3E and relevant e-billing platforms, ensuring data remains current and complete
Generate recurring and ad hoc billing reports to support operational tracking and management review
Assist with collection-related follow-up through electronic billing correspondence and outreach when needed
Work closely with accounting on cash application questions, duplicate payment review, and the handling of funds retained in trust
Document billing-related communications and activity in iManage for accurate recordkeeping and reference

What we offer

work schedule flexibility
career advancement
medical
vision
dental
life and disability insurance
company 401(k) plan

Fulltime

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