Legal Administrative Specialist Job at Robert Half (Saco)

Senior Payroll and Personnel Administration Specialist

In this role, you prove technical and practical expertise in the oversight of pe...

Location

Bulgaria , Sofia

Salary:

Not provided

IKEA

Expiration Date

Until further notice

Requirements

Previous experience in personnel administration and payroll minimum 5 years
University degree
Working level of English
Ability to multitask and work hard
Must be very detail oriented and possess strong organizational and follow up skills
Demonstrate a strong commitment to exceptional customer service

Job Responsibility

Ensure personnel administration updates - employment, terminations, employees’ changes like salary review, bonuses, contract, position and hours evolutions
Maintain personnel files with the completeness of the required documents according the local legislation and internal rules
Administrate and manage distrains and disciplinary procedures, work closely with the legal advisors
Ensure compliance with the law in regards to the law of People with Disabilities
Lead day-to-date payroll operations for over 500 employees
Collect all initial payroll documents and handle monthly schedules and Form 76
Oversee and run processing of monthly payroll and maintain the payroll data
Maintain payroll guidelines to ensure adequate internal controls and compliance with corporate policies and local legislation
Maintain in-house HR systems - Hermes
Provide regular and ad-hoc reports with established KPIs

What we offer

Food vouchers up to 200 BGN
Consuming food and beverages at a preferential price in the staff restaurant
Discount for food and beverages at the IKEA bistro and restaurant
Annual bonus, based on the store’s achievements
1000 BGN bonus for the 'Refer a Friend' program
Flexible working hours on shifts
Induction and many other trainings
Additional health insurance
Discount in IKEA 20% and Intersport 20%
Holiday vouchers from internal initiatives

Fulltime

Patent Specialist

McCarter & English is seeking a Patent Specialist for our Newark, NJ office. The...

Location

United States , Newark

Salary:

50000.00 - 90000.00 USD / Year

McCarter & English

Expiration Date

Until further notice

Requirements

A minimum of two years of legal assistant experience in the patent field
Must type a minimum of 70 words per minute
Comprehensive knowledge of US and foreign patent & trademark prosecution procedures
Comprehensive knowledge in the preparation of IP documents
e-filing with the USPTO
Comprehensive knowledge of effective proofreading techniques
Comprehensive knowledge of MS office
Must be able to multi-task in an extremely fast paced environment
Ability to type accurately and use a personal computer
Excellent oral and written communication skills

Job Responsibility

Responsible for the preparation of IP documents
e-filing with the USPTO and other offices
Prepare legal correspondence and proofreading to ensure accuracy
Answer telephone calls, transfer calls to the appropriate staff and take messages
Maintain attorney dockets and monitor deadlines
Process bills
proof billing sheets
review and edit bills
Arrange travel
process expenses

What we offer

Firm-Paid: Basic life and accidental death and dismemberment (AD&D) insurance and short-term (ST) and long-term (LT) disability benefits
Health & Wellness: Comprehensive medical/prescription drug coverage (the Firm pays a share of the cost), including a high deductible health plan with an annual Firm health savings account (HSA) contribution
Employee-Paid Voluntary Benefits: Dental and vision coverage, supplemental health plans (accident, cancer and critical illness), flexible spending accounts, optional life and AD&D insurance (supplemental employee, spouse and child) and supplemental STD coverage
Retirement: 401(k) plan offering three types of contributions: pre-tax, Roth and after-tax contributions
Time Off: Paid Time Off (PTO), paid holidays, and leaves of absence to support work-life balance (e.g. parental leave)
Free and confidential employee assistance program (EAP) and behavioral health services program
Firm-paid back-up child/elder care, academic support and pet care program
Tax-advantaged college savings 529 Plan
Employee discounts through Working Advantage
Eligibility for discretionary bonus

Fulltime

Real Estate Contract Specialist

This essential role is focused on managing and interpreting complex retail real ...

Location

United States , South San Francisco

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

A legal background is required, ideally with extensive experience in lease administration, retail lease management, or property management
Deep understanding of Commercial Retail Lease Agreements, with a strong capability to interpret and manage complex lease documents
Proficiency with legal terminology and ability to translate legal language into layman’s terms for diverse audiences
Advanced skills in Microsoft Office, especially Excel
familiarity with DocuSign, Workday, and Tango is highly desirable
Detail-oriented, with exceptional organizational skills to manage multiple projects and files
Strong quantitative skills, with a thorough understanding of financial terms related to leases such as CAM charges, rent percentages, and breakpoints
Capacity to independently handle multiple projects under tight deadlines
Preferred certified notary or willingness to obtain certification
costs will be covered

Job Responsibility

Manage and ensure compliance for all real estate-related documents, including permanent location leases, amendments, addendums, and various forms
Handle licensing agreements for temporary holiday locations and short-term storage facilities
Maintain and update lease recaps/abstracts, ensuring accuracy across all leased properties
Organize and oversee all legal documentation within the real estate shared drives
Coordinate with landlords to negotiate and extend lease terms, adhering to defined timelines
Oversee all related correspondence, including notices, demands, and legal agreements such as estoppels, subordination, and non-disturbance documents
Analyze financial data for new or renewed leases and manage reporting to stakeholders
Collaborate with property management teams and landlords to address and resolve issues
Partner with regional and district sales managers, as well as the Real Estate Manager, to ensure adequate operational space
Ensure compliance by verifying the receipt of all required documents for leased locations

What we offer

medical, vision, dental, and life and disability insurance
company 401(k) plan
free online training
competitive compensation

Fulltime

Leave Management Specialist

The Leave Management Specialist will administer the full cycle of employee leave...

Location

United States , Richardson

Salary:

Not provided

Associa

Expiration Date

Until further notice

Requirements

Knowledge of Microsoft Office products (Word, Excel, Outlook, etc.) at a proficient level
Professional customer service and communication skills (phone, interpersonal, written, verbal, etc.)
Ability to manage multiple complex cases with professionalism and accuracy
Time management and critical prioritization skills
Detail-oriented with a proactive, solutions-focused mindset
3+ years of experience in leave administration and benefits
Working knowledge of FMLA, ADA, WC and federal/state leave laws
Experience coordinating with third-party administrators
Excellent communication, organization, and documentation skills
Experience in a multi-state, distributed work environment

Job Responsibility

Administration of Leave of Absences and ADA Accommodations
Manage the full cycle process for leaves including FMLA, ADA, PWFA, personal, military, workers’ compensation, and state leave programs
Act as the point of contact for employees and HR to address leave and accommodation requests or inquiries, providing clear communication and guidance
Partner with TPAs to ensure accurate processing of claims, eligibility determinations, and timely updates
Track proper management of leave use and approvals, certification deadlines, return-to-work status, and ongoing evaluations to ensure thorough and accurate documentation and compliance
Collaborate with employees, leaders and HR to facilitate accommodations request evaluations, complete the interactive engagement process and determine reasonable solutions
Coordinate with payroll to ensure leave status, benefit premium deductions, paid leave coordination, and return-to-work updates are accurately processed
Coordinate and track payment and delinquent benefit premiums with employees during duration of leave and/or upon return to work
Benefits Administration: Assist to provide excellent customer service support regarding company benefits to employees via email, phone or other company channels
Work closely with Benefits Team, TPAs and Payroll to ensure employee data is accurate in HRIS and vendor systems

Compliance Specialist

As a Compliance Specialist at BMW Group Plant Debrecen, you're a crucial part of...

Location

Hungary , Debrecen

Salary:

Not provided

BMW

Expiration Date

Until further notice

Requirements

University degree, preferably in law, economics, compliance, or a related field
Relevant experience in a similar compliance-related role, ideally gained in an international or multinational environment
Willing to work on-site during regular business hours
Basic knowledge of criminal law principles, forensic processes, and labor law
Fluent in both Hungarian and English, verbally and in writing
Confident in using MS Office applications, particularly Microsoft Word and PowerPoint
Handle confidential information with a high level of discretion, integrity, and ethical awareness, and demonstrate sound professional judgment at all times

Job Responsibility

Operate and maintain local compliance processes, systems, and control measures, ensuring their effectiveness through continuous monitoring and regular reporting to management
Conduct regular compliance risk assessments, including privacy and data protection impact assessments, to proactively identify, evaluate, and mitigate compliance risks
Communicating compliance requirements to employees and delivering training programs aimed at increasing compliance awareness and promoting ethical behavior across the organization
Provide expert advice on compliance-related aspects of business processes and decision-making, supporting management and business functions in maintaining regulatory alignment
Working closely with BMW Group central compliance functions, supporting the implementation of local remediation measures to mitigate risks and prevent or stop violations
Managing compliance cases and notifications, including analysis, mitigation actions, and reporting where required
Support and participate in local investigations, cooperating with judicial, administrative, and supervisory authorities on regulatory matters

What we offer

Performance-based bonus calculated based on corporate and personal results
Annual cafeteria allowance paid out monthly
Free, direct bus and train services from major cities in the region, aligned with shift schedules
Travel cost reimbursement for personal car usage is provided at the legally prescribed rate
High-quality healthcare services, physiotherapy, and therapeutic exercise options are available at the on-site health center
After probation time, all associates entitled for health insurance, which contains outpatient care, laboratory- and diagnostics tests, outpatient and one-day surgery, screening tests, patient transport
In work and out of work group accident and life insurance
One daily discounted hot meal at the company cafeteria
Employee car rental programme

Fulltime

Senior HR Admin & Payroll Specialist

Temp to Perm Senior HR Admin & Payroll Specialist - Hybrid. Are you experienced ...

Location

United Kingdom , Kingston Upon Thames

Salary:

20.00 - 25.00 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

CIPD qualification or equivalent (desirable)
3-5 years of HR experience, ideally in a multinational organisation
background in continuous process improvement
strong attention to detail and excellent planning and organisational skills
ability to work independently and as part of a team
flexible, agile approach to workload management
keen curiosity to understand how HR functions within the business

Job Responsibility

Provide essential support in various areas, including HR administration, payroll processing, and recruitment
be the go-to advisor for People Managers, offering both 1st and 2nd line Employee Relations and legal advice to ensure compliance with policies and procedures
collaborate with the HR team and outsourced payroll provider (ADP) to ensure accurate monthly payroll processing for the UK employee group
support the Head of HR with payroll reviews, processing, and employee queries
manage accurate monthly submissions of employee benefits data
ensure data accuracy in the HRIS and follow required global processes
oversee maternity cases, coordinating with managers and employees throughout the process
provide timely responses to HR mailbox queries regarding policies, pay slips, and employee contracts
generate reports for business evaluations and contribute to the annual audit process
coach managers on HR policies and procedures while advocating engagement with people policies

What we offer

Holiday allowance
Prize nominations
Retailer discounts

Fulltime

Human Resource Specialist

The Human Resources Specialist will support global functions as a member of the ...

Location

United States of America , Nashville, TN

Salary:

Not provided

Circle K

Expiration Date

Until further notice

Requirements

Bachelor degree in Human Resources strongly preferred
1-2 years’ experience working in a Human Resource department with a concentration in legal and or analytical functions
Proven proficiency with Microsoft Word, Excel, and PowerPoint
Experience Workday a plus
Must have excellent verbal and written skills
Must be able to work in a fast-paced environment with multiple, changing priorities
have ability to work independently in high priority, confidential, demanding business environment
May require some travel

Job Responsibility

Assists HR team with projects, summarize information, render opinions and make recommendations on needed actions
Assist with resolving employee concerns by investigating complaints and concerns
evaluating and offering possible courses of action
providing advice, guidance and direction
Assist with job postings, screening candidates by conducting interviews, scheduling pre-placement examinations and on-boarding new employees
Research and make recommendations to management regarding new legislation and emerging laws that affect Workers Compensation and Human Resource practices
Maintains human resource records by documenting incidents and resolutions of problems
Assist the Human Resources Director in maintaining compliance on employment and workers compensation matters by adhering to governmental laws and regulations
Assist in responding to employment related civil actions, federal agency changes by conducting investigations and maintaining, collecting, or compiling documentation
Develop and maintain confidential files using electronic files, spreadsheets, and various database systems

What we offer

Equal Opportunity Employer
Compliance with the Americans with Disabilities Act (the ADA) and all state and local disability laws
Applicants with disabilities may be entitled to a reasonable accommodation under the terms of the ADA and certain state or local laws as long as it does not impose an undue hardship on the Company

Fulltime

HR Specialist

The Human Resources Specialist will support global functions as a member of the ...

Location

United States of America , Arrington, TN

Salary:

Not provided

Circle K

Expiration Date

Until further notice

Requirements

Bachelor degree in Human Resources strongly preferred
1-2 years’ experience working in a Human Resource department with a concentration in legal and or analytical functions
Proven proficiency with Microsoft Word, Excel, and PowerPoint
Experience Workday a plus
Must have excellent verbal and written skills
Must be able to work in a fast-paced environment with multiple, changing priorities
have ability to work independently in high priority, confidential, demanding business environment
May require some travel

Job Responsibility

Assists HR team with projects, summarize information, render opinions and make recommendations on needed actions
Assist with resolving employee concerns by investigating complaints and concerns
evaluating and offering possible courses of action
providing advice, guidance and direction
Assist with job postings, screening candidates by conducting interviews, scheduling pre-placement examinations and on-boarding new employees
Research and make recommendations to management regarding new legislation and emerging laws that affect Workers Compensation and Human Resource practices
Maintains human resource records by documenting incidents and resolutions of problems
Assist the Human Resources Director in maintaining compliance on employment and workers compensation matters by adhering to governmental laws and regulations
Assist in responding to employment related civil actions, federal agency changes by conducting investigations and maintaining, collecting, or compiling documentation
Develop and maintain confidential files using electronic files, spreadsheets, and various database systems

Fulltime

Legal Administrative Specialist

Robert Half

Location:
United States , Saco

Category:
Legal

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Nice to have:

Additional Information:

Job Posted:
February 08, 2026

Looking for more opportunities? Search for other job offers that match your skills and interests.

Similar Jobs for Legal Administrative Specialist