Legal & Administrative Executive Job at Randstad (Singapore)

Executive Administrator

As Executive Administrator, you will provide high-quality, proactive administrat...

Location

United Kingdom , Flexible

Salary:

Not provided

Ampa - Legal & Professional Services

Expiration Date

Until further notice

Requirements

Previous experience in an executive support, secretarial or administrative role within a busy environment
Strong IT capability, particularly across Microsoft Word, PowerPoint and Excel
Excellent organisational skills with the ability to manage multiple priorities
Strong communication skills and confidence working with senior stakeholders
High attention to detail with the ability to work accurately under pressure
Professional discretion and the ability to handle confidential information
Willing to travel across our office network when required

Job Responsibility

Provide comprehensive diary management and administrative support to Managing Directors, Super Team Leaders and members of the Executive group
Arrange meetings, travel, accommodation, event registrations and meeting rooms, managing complex and frequently changing schedules
Act as a gatekeeper to ensure effective use of senior stakeholders’ time
Prepare, edit and manage documents (including PDFs) and correspondence
Build strong working relationships across the business, liaising with People, Finance, Business Development and Operations teams
Attend executive board and cascade meetings, taking accurate minutes and following up on actions
Collate and manage board packs using internal systems (e.g. Zylpha)
Coordinate and distribute regular executive and business communications
Support internal communications to the wider business
Assist Business Development partners with marketing and promotional activities

What we offer

Agile working and offer a blended approach to where and how we work

Fulltime

Legal Executive Assistant

In this role, you will provide a first-class service to our Partners and interna...

Location

United States , Philadelphia

Salary:

Not provided

Sterlington

Expiration Date

Until further notice

Requirements

8+ years of senior administrative support experience in a Law Firm
Fluent English (verbal and written communications)
Proficiency in MS office, particularly Excel/Word (fact/spell checking, formatting, proofreading etc.)
Calendar and inbox management, travel planning, and scheduling
Ability to remain poised under pressure, multitask, and prioritize effectively
Ability to handle sensitive information confidentially
Communicate effectively with Senior Managers/Partners and clients in a timely manner

Job Responsibility

Supporting Partner time tracking
Drafting client engagement letters
Document formatting
Using the task management system (tracking responsibilities)
Ad-hoc research to support partner projects
Ensuring all administrative tasks are completed quickly and accurately with an eye for detail
Utilizing previous Law Firm experience to understand the business and effectively prioritize
Liaising with stakeholders to help ensure goals are achieved

Fulltime

Legal Executive Assistant

In this role, you will provide a first-class service to our Partners and interna...

Location

United States

Salary:

Not provided

Sterlington

Expiration Date

Until further notice

Requirements

8+ years of senior administrative support experience in a Law Firm
Remote working experience essential
Fluent English (verbal and written communications)
Proficiency in MS office, particularly Excel/Word (fact/spell checking, formatting, proofreading etc.)
Calendar and inbox management, travel planning, and scheduling
Ability to remain poised under pressure, multitask, and prioritize effectively
Ability to handle sensitive information confidentially
Communicate effectively with Senior Managers/Partners and clients in a timely manner

Job Responsibility

Supporting Partner time tracking
Drafting client engagement letters
Document formatting
Using the task management system (tracking responsibilities)
Ad-hoc research to support partner projects
Managing schedules, calendars and travel appointments
Collaborating with other team members globally
Dealing with varying communications from both internal and external parties
Ensuring all administrative tasks are completed quickly and accurately with an eye for detail
Utilizing previous Law Firm experience to understand the business and effectively prioritize

Fulltime

Legal Administrator

We are seeking a proactive and detail-oriented Legal Administrator to join our c...

Location

United Kingdom , Basingstoke

Salary:

14.00 - 15.00 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Previous experience in a legal or professional services environment is desirable
Strong organisational and time management skills
Excellent written and verbal communication
High attention to detail and accuracy
Proficient in Microsoft Office (Word, Excel, Outlook)
Ability to work independently and as part of a team
Discretion and professionalism when handling sensitive information

Job Responsibility

Providing administrative support to solicitors and legal executives
Preparing and formatting legal documents and correspondence
Managing case files and maintaining accurate records
Handling incoming calls, emails, and post
Liaising with clients, courts, and external stakeholders
Assisting with diary management and meeting coordination
Ensuring compliance with internal procedures and legal regulations

Fulltime

New

Executive Administrative Assistant

Our client, a global investment firm, is seeking an Executive Administrative Ass...

Location

United States , New York

Salary:

104000.00 - 105000.00 USD / Year

Beacon Hill

Expiration Date

Until further notice

Requirements

Bachelor's degree required
3-7+ years of administrative or executive assistant experience
legal, consulting, or finance background preferred
Strong organizational and multitasking skills with attention to detail
Proficiency in Microsoft Office Suite and Outlook
Excellent written and verbal communication skills
professional demeanor
Ability to work independently and as part of a collaborative team

Job Responsibility

Manage calendars and coordinate virtual and in-person meetings for multiple executives
Arrange and coordinate complex international and domestic travel plans
Prepare and process expense reports accurately and in a timely manner
Assist with team-building events and office administrative needs
Support annual holiday card and gift distribution initiatives
Collaborate with global offices and internal teams to ensure seamless communication

What we offer

Healthcare coverage with HSA, dental, and vision plans
401(k) plan with match
Generous PTO package
Commuter benefits, gym reimbursement, and remote work stipend ($1,000)
Supportive, team-oriented environment
paid overtime
discretionary bonus

Fulltime

Executive Assistant to Head of Legal

Temporary Executive Assistant role providing exceptional support to the Head of ...

Location

United Kingdom , London

Salary:

32.00 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Minimum of 8 years in similar roles
Proficiency in MS Word, Outlook, Excel, and Teams
Strong verbal and written communication skills
Professional and polite demeanour
Handle sensitive information with discretion
Ability to work collaboratively
Cyber awareness against phishing and social engineering attacks

Job Responsibility

Manage diaries and schedule meetings
Book travel arrangements via Concur
Liaise with staff and clients
Organise meetings and appointments
Print, bind, and prepare documents
Submit expenses
Cover reception when needed
Be on call to support executives
Assist with errands to support the team

What we offer

Competitive salary and benefits package
Opportunities for professional development and growth
Supportive work environment that values contributions

Fulltime

Executive Assistant to Head of Legal

Temporary Executive Assistant role providing exceptional support to the Head of ...

Location

United Kingdom , London

Salary:

32.00 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Minimum of 8 years in similar roles
Proficiency in MS Word, Outlook, Excel, and Teams
Strong verbal and written communication skills
Professional and polite demeanour
Handle sensitive information with discretion
Ability to work collaboratively
Cyber awareness and diligence in IT use

Job Responsibility

Manage diaries and schedule meetings
Book travel arrangements via Concur
Liaise with staff and clients
Organise meetings and appointments
Print, bind, and prepare documents
Submit expenses
Cover reception when needed
Be on call to support executives
Assist with errands to support the team

What we offer

Competitive salary and benefits package
Opportunities for professional development and growth
Supportive work environment that values contributions

Fulltime

New

Administrative Assistant - Legal Affairs

Performs a broad range of administrative and operational support duties to assis...

Location

United States , Washington

Salary:

Not provided

T-Mobile

Expiration Date

Until further notice

Requirements

2-4 years of experience in a similar role with administrative support in professional office setting
Comfortable with constant change, including frequently shifting calendars
Ability to manage competing priorities with grace, while displaying a professional demeanor
Demonstrates extreme flexibility and willingness to serve on call
Well-developed social skills, intelligent, clear-thinking, resourceful
Demonstrates expert ability to proactively prioritize, plan, schedule and organize multiple projects simultaneously
Emotional maturity: respects others’ point of view and is in control of emotions. Skilled in conflict resolution
Adept at using a variety of mobile communication devices including tablets. Highly proficient in the use of texting and instant messaging. Advanced knowledge and use of MS Office (Word, Excel and Outlook). Intermediate PowerPoint skills
Demonstrates expert level understanding of correct grammar and is able to fluently convey complex issues in written correspondence
High level of interpersonal skills and emotional intelligence

Job Responsibility

Seve as the first point of contact for office-related inquiries, supplies and facilities issues, engaging third-party suppliers as needed. Greet and assist on-site guests
Oversee office vendors, ensuring adherence to scope of work and escalating maintenance issues to building management. Communicate effectively with building management to coordinate vendor access, loading dock reservations and freight deliveries
Participate in planning and executing company and Government Affairs events in collaboration with the GA executive assistants
Provide administrative support to multiple departments in the DC office including Government Affairs, Legal and T-Mobile for Business. Troubleshoot IT and AV issues (e.g., Webex, video conferencing) in the absence of IT support
Support employee onboarding and offboarding logistics, including access badges, workspace setup and IT coordination
Maintain inventory and detailed cost tracking for office supplies, beverages and snacks
Facilitate internal DC office communications and ensure consistent execution of operational protocols. Create, proofreads, and updates documents, spreadsheets, and presentations using Microsoft Office Suite
Lead the DC office emergency response team and plan safety drills
Manage all aspects of conference room logistics, including scheduling, setup, AV preparation, catering coordination and post-meeting cleanup
Also responsible for other Duties/Projects as assigned by business management as needed

What we offer

competitive base salary and compensation package
annual stock grant
employee stock purchase plan
401(k)
access to free, year-round money coaches
medical, dental and vision insurance
flexible spending account
401(k)
employee stock grants
employee stock purchase plan

Fulltime

Legal & Administrative Executive

Randstad

Location:
Singapore , Singapore

Category:
Legal

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Nice to have:

Additional Information:

Job Posted:
December 29, 2025

Expiration:
February 19, 2026

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Expiration:February 19, 2026

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Job Posted:
December 29, 2025

Expiration:
February 19, 2026