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Legal Administrative Assistant

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Robert Half

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Location:
United States , Philadelphia

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Category:
Legal

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Contract Type:
Not provided

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Salary:

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Job Description:

We are looking for a detail-oriented Legal Administrative Assistant to join a busy insurance defense litigation team in Philadelphia, Pennsylvania. This permanent role offers a hybrid work schedule and is ideal for someone who excels at organization, deadline management, and providing comprehensive legal support to attorneys. The position provides an excellent opportunity to contribute to the smooth operation of a thriving litigation practice.

Job Responsibility:

  • Provide administrative support to attorneys in an insurance defense litigation practice
  • Prepare, proofread, and revise legal documents such as pleadings, motions, discovery, and correspondence
  • Handle electronic filing of legal documents in Pennsylvania state and federal courts
  • Manage attorney calendars, track important deadlines, and coordinate depositions, hearings, and meetings
  • Maintain and organize both electronic and physical case files to ensure accessibility and accuracy
  • Communicate professionally with clients, courts, opposing counsel, and internal staff
  • Assist with billing processes, time entry, and other administrative tasks as required
  • Utilize NetDocuments or similar document management systems to manage case files effectively

Requirements:

  • Minimum of 3 years of experience as a legal assistant or legal administrative assistant in a litigation setting
  • Prior experience in insurance defense litigation is preferred
  • Proficiency in e-filing processes in Pennsylvania courts is required
  • Strong attention to detail and excellent skills in document preparation and formatting
  • Ability to effectively manage multiple deadlines in a fast-paced environment
  • Familiarity with Microsoft Office Suite is essential
  • Experience with NetDocuments or similar case management software is highly desirable
  • Exceptional organizational and communication skills

Nice to have:

  • Prior experience in insurance defense litigation is preferred
  • Experience with NetDocuments or similar case management software is highly desirable
What we offer:
  • medical, vision, dental, and life and disability insurance
  • eligible to enroll in our company 401(k) plan
  • free online training

Additional Information:

Job Posted:
May 05, 2026

Employment Type:
Fulltime
Work Type:
Hybrid work
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