Legal Administrative Assistant

• Coordinate and manage complex calendars and schedules for attorneys
• Act as the primary liaison for clients
• Provide comprehensive administrative support, including drafting correspondence, organizing files, and preparing engagement letters
• Review and proofread legal and client documents
• Respond to client inquiries regarding administrative procedures and processes
• Foster clear and consistent communication among clients, attorneys, and staff
• Prepare client billing statements and enter attorney time records accurately
• Arrange travel plans and coordinate meeting logistics
• Handle incoming calls, screen and route messages, and schedule appointments
• Organize and maintain legal files, records, and document indices
• Support attorneys with client outreach and business development initiatives as needed
• Assist with overflow tasks and provide backup support across the team
• Perform additional duties and special projects as assigned

• Bachelor's degree strongly preferred
• Minimum of 3 years of administrative experience in a law firm required
• Demonstrated strength in administrative support, research, and analytical tasks
• Exceptional written and verbal communication skills, with strong organizational abilities and keen attention to detail
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) required
• Proven ability to manage multiple projects independently and perform effectively under pressure
• Flexibility to work overtime as needed to meet business demands

Experience supporting transactional attorneys as a Legal Administrative Assistant