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Robert Half Logo Robert Half · Office Administration

Legal Administrative Assistant

United States, Parsippany Employment contract · Job Posted July 03, 2026
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Job Description

We are looking for a highly organized Administrative Assistant to support daily operations for a Law Firm near Parsippany NJ. This role is well suited for someone who can manage multiple tasks with accuracy, communicate effectively with internal and external contacts, and maintain a discreet, confidential approach to administrative support. The position will provide essential coordination for schedules, documents, and front-office activities while helping the team stay efficient and responsive.

Job Responsibility

  • Manage calendars, schedule meetings, and coordinate appointments to keep daily operations running smoothly
  • Prepare, format, and organize documents, correspondence, and office records with a high level of accuracy
  • Serve as a primary point of contact by answering inbound calls, greeting visitors, and directing inquiries appropriately
  • Maintain data entry tasks and update internal files, databases, and tracking systems in a timely manner
  • Support office staff with administrative coordination, follow-up tasks, and general office assistance
  • Communicate with clients, external partners, and other stakeholders in a clear and courteous manner
  • Handle sensitive information with discretion while ensuring files and communications remain well organized and up to date

Requirements

  • 4 year college degree absolutely required, preferable in criminal justice, law or related field
  • Prior experience in an administrative, office support, or receptionist position
  • Strong ability to manage multiple priorities and maintain attention to detail in a fast-paced environment
  • Proficiency with Microsoft Office applications, including Outlook and Excel
  • Clear written and verbal communication skills with a customer-service approach focused on attention to detail
  • Comfortable handling inbound calls, scheduling tasks, and document preparation responsibilities
  • Data entry experience with the ability to maintain accurate records and organized files
  • Ability to work with confidential information using sound judgment and discretion

What we offer

  • medical, vision, dental, and life and disability insurance
  • company 401(k) plan
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