Legal Administrative Assistant Job at Beacon Hill (Washington)

Legal Administrative Assistant

A San Francisco–based personal injury law firm is seeking a reliable and detail-...

Location

United States , San Francisco

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

1–3+ years of experience as a legal administrative assistant, legal receptionist, or similar role
Prior experience in a law firm or legal services environment required
Exposure to civil litigation or personal injury matters preferred
Strong organizational, communication, and multitasking skills
Proficiency with Microsoft Office
familiarity with legal case management systems a plus
Ability to work on-site in the San Francisco office five days per week

Job Responsibility

Provide administrative support to attorneys, paralegals, and legal staff
Prepare, format, and proofread correspondence and legal documents
Assist with basic court filings and document submissions as directed
Maintain and organize electronic and physical case files
Manage calendars, schedule meetings, and coordinate appointments
Answer phones, direct calls, and interact professionally with clients and vendors
Assist with intake forms, record requests, and general case coordination
Support office operations, including supplies, records management, and special projects

What we offer

medical, vision, dental, and life and disability insurance
eligibility to enroll in company 401(k) plan
free online training
contract-to-hire with long-term potential
opportunity to grow within a plaintiff-side litigation practice
collaborative, team-oriented work environment
centrally located San Francisco office

New

Legal Administrative Assistant

We are looking for a highly organized Administrative Assistant to support daily ...

Location

United States , Parsippany

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

4 year college degree absolutely required, preferable in criminal justice, law or related field
Prior experience in an administrative, office support, or receptionist position
Strong ability to manage multiple priorities and maintain attention to detail in a fast-paced environment
Proficiency with Microsoft Office applications, including Outlook and Excel
Clear written and verbal communication skills with a customer-service approach focused on attention to detail
Comfortable handling inbound calls, scheduling tasks, and document preparation responsibilities
Data entry experience with the ability to maintain accurate records and organized files
Ability to work with confidential information using sound judgment and discretion

Job Responsibility

Manage calendars, schedule meetings, and coordinate appointments to keep daily operations running smoothly
Prepare, format, and organize documents, correspondence, and office records with a high level of accuracy
Serve as a primary point of contact by answering inbound calls, greeting visitors, and directing inquiries appropriately
Maintain data entry tasks and update internal files, databases, and tracking systems in a timely manner
Support office staff with administrative coordination, follow-up tasks, and general office assistance
Communicate with clients, external partners, and other stakeholders in a clear and courteous manner
Handle sensitive information with discretion while ensuring files and communications remain well organized and up to date

What we offer

medical, vision, dental, and life and disability insurance
company 401(k) plan

Fulltime

Legal Administrative Assistant

Robert Half is seeking a polished and detail-oriented Legal Administrative Assis...

Location

United States , White Plains

Salary:

30.00 - 35.00 USD / Hour

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in a legal administrative, legal assistant, or corporate support role
Strong proficiency in Microsoft Office (Word, Outlook, Excel)
Experience working with document management systems
Excellent proofreading, formatting, and organizational skills
High level of attention to detail and ability to manage multiple priorities
Strong communication skills and a professional, client-service mindset
Ability to work independently and maintain discretion

Job Responsibility

Provide day-to-day administrative support to attorneys and legal team members
Manage and maintain legal documents within a document management system
Prepare, format, proofread, and edit legal documents and correspondence
Handle printing, scanning, copying, and distribution of documents with accuracy and efficiency
Maintain organized physical and electronic filing systems
Assist with document coordination and general administrative tasks across the team
Support preparation of transactional materials, including contracts, leases, and closing documents
Ensure strict confidentiality of sensitive client and firm information

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan

Fulltime

Legal Administrative Assistant

Established law firm in Redwood City, CA has an immediate opening for a Legal Ad...

Location

United States , Redwood City

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 1 year of law office experience
Excellent communication skills, attention to detail and the ability to work on multiple concurrent projects
Computer savvy, familiar MS Office, basic document processing, Adobe, ECF/PACER, Records management programs (i.e., Legal Key, RM Admin Tool, Bartender), Excel would be a plus
Detail oriented and have good word-processing skills
Reliable, proactive, flexible and self-motivated

Job Responsibility

Assisting attorneys, paralegals and office manager with a variety of tasks
Downloading and imaging of correspondence and court pleadings and storing them electronically in the firm’s document management system
Physical file creation and maintenance, including filing and organizing documents
Indexing pleading files, discovery files, and physical and electronic mail
Retrieval of electronic and physical files upon request
Responsible for backing up receptionist and office services
Answering phones and delivering messages to appropriate people
Entering check requests and expense reports in Chrome River
Entering attorneys’ timesheets in Workspace Time Entry
Receiving, entering and delivering mail and packages

What we offer

Medical, vision, dental, life and disability insurance
401(k) plan
Free online training

Fulltime

Legal Administrative Assistant

Our client, a successful full-service law firm, is seeking a Legal Administrativ...

Location

United States , Southborough

Salary:

66000.00 - 85000.00 USD / Year

Robert Half

Expiration Date

Until further notice

Requirements

4 or more years of experience, with a strong focus on litigation support
Bachelor's degree preferred
equivalent combination of education and relevant experience will be considered
Demonstrated ability to manage multiple priorities, meet competing deadlines, and maintain exceptional organizational standards in a fast-paced environment
Excellent written and verbal communication skills, with strong attention to detail and a commitment to producing high-quality work
Proven client service orientation with the ability to interact professionally and effectively with attorneys, clients, court personnel, and colleagues
Advanced proficiency in Microsoft Office Suite, including Word, Outlook, Excel, and PowerPoint
Familiarity with document formatting and template management tools and document management systems such as NetDocuments preferred
Ability to exercise sound judgment, maintain strict confidentiality, and handle sensitive information with discretion and professionalism
Adaptable, resourceful, and eager to learn new technologies, processes, and responsibilities in a dynamic legal environment

Job Responsibility

Coordinate and manage attorneys' calendars, including scheduling appointments, meetings, court appearances, and travel arrangements
Draft, proofread, edit, and format legal documents, correspondence, and reports while ensuring accuracy, consistency, and attention to detail
Support attorneys with case management activities by organizing, maintaining, and updating case files and related documentation
Prepare and process legal documents, including pleadings, motions, e-filings, and correspondence, ensuring compliance with court rules and legal procedures
Maintain both electronic and physical filing systems, ensuring records are organized, up-to-date, and readily accessible
Assist with billing and invoicing functions, including time entry, invoice preparation, and responding to client billing inquiries
Provide administrative support by answering and directing phone calls, welcoming clients and visitors, and managing incoming and outgoing mail
Collaborate with and provide backup support to other legal administrative professionals as needed to ensure seamless office operations
Perform additional duties and special projects as assigned to support attorneys and the overall needs of the firm

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

Legal Administrative Assistant

We are looking for a Legal Administrative Assistant to support daily operations ...

Location

United States , Menlo Park

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in an administrative, legal support, or office services role in a detail-focused setting
Strong organizational skills with the ability to manage both paper and electronic files accurately
Proficiency in data entry and confidence working with office software, document systems, and expense reporting tools
Ability to handle receptionist and inbound call responsibilities with sound judgment
Experience supporting travel coordination, meeting preparation, and other general office logistics
Strong written and verbal communication skills, with careful attention to detail and deadlines
Ability to prioritize multiple assignments and adapt to changing needs in a fast-paced legal office

Job Responsibility

Provide day-to-day administrative support to legal staff and office leadership, helping coordinate a wide range of office and case-related activities
Manage the intake, scanning, electronic filing, and organization of correspondence, pleadings, and other legal records within the document management system
Create, label, organize, and maintain paper files while ensuring both physical and digital records remain easy to access and up to date
Index and sort litigation materials, discovery documents, and incoming or outgoing mail to support efficient file retrieval
Respond to requests for records by locating and delivering electronic and hard-copy files in a timely manner
Step in to support reception and office services functions, including handling deliveries, mail distribution, and general front-desk coverage as needed
Enter check requests, expense reports, and attorney time records accurately using approved software and billing tools
Assist with meeting and trial logistics by arranging travel, coordinating catering, and supporting related administrative needs
Maintain shared office spaces such as copy areas and break rooms, replenish supplies, complete copying and scanning projects, and run local business errands when required

What we offer

medical, vision, dental, and life and disability insurance
enrollment in company 401(k) plan

Fulltime

Legal Administrative Assistant

Our client, a growing full-service law firm, is seeking a Legal Administrative A...

Location

United States , Providence

Salary:

62000.00 - 85000.00 USD / Year

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of experience in a legal administrative, legal assistant, paralegal, or related professional support role
Working knowledge of legal terminology, court procedures, legal documents, and litigation processes
Proficiency in Microsoft Office Suite, including Word, Outlook, Excel, and related office applications
Experience with electronic court filing systems and online court portals preferred
Strong organizational and time management skills with the ability to prioritize multiple tasks and meet competing deadlines
Excellent attention to detail and commitment to accuracy in document preparation and case management
Strong verbal and written communication skills with the ability to interact professionally with clients, attorneys, court personnel, and colleagues
Ability to work collaboratively in a team-oriented environment while managing responsibilities independently
Demonstrated professionalism, discretion, and sound judgment when handling confidential and sensitive information

Job Responsibility

Draft, format, proofread, and prepare legal documents, including pleadings, motions, affidavits, interrogatories, subpoenas, summonses, and related correspondence
Coordinate attorney calendars, appointments, client meetings, court appearances, depositions, hearings, and other case-related events, including all necessary logistics and communications
Maintain, organize, store, and retrieve physical and electronic case files, including pleadings, discovery materials, exhibits, evidence, deposition transcripts, and other legal records
Manage confidential legal documentation and correspondence in accordance with firm policies and ethical standards
Transcribe, edit, and proofread legal documents to ensure accuracy, completeness, and proper formatting
Prepare and electronically file court documents in compliance with applicable court rules, procedures, and filing deadlines
Perform document management functions, including filing, scanning, copying, faxing, and maintaining organized records and document databases
Serve as a primary point of contact by answering telephone calls, screening inquiries, taking detailed messages, and directing communications appropriately
Monitor case deadlines and provide timely reminders to attorneys and staff regarding court dates, filing requirements, and client matters
Assist with administrative projects and provide ongoing support to ensure efficient office operations and timely case management

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Legal Administrative Assistant

Robert Half Legal is partnering with a high-end midsize law firm to identify a p...

Location

United States , Phoenix

Salary:

80000.00 - 90000.00 USD / Year ▼

Robert Half

Expiration Date

Until further notice

Requirements

5+ years of experience in an Executive Assistant, Legal Administrative Assistant, or comparable high-level administrative support role
Active Notary Public commission required
Legal experience is helpful but not required
Excellent organizational skills and exceptional attention to detail
Strong interpersonal and communication skills with the ability to interact confidently and professionally with high-level clients and attorneys
Advanced technical proficiency, including Microsoft Office, DocuSign, Adobe/Kofax, and document formatting tools
Experience with document editing, redlining, and track changes
Ability to work independently, take initiative, and proactively manage workflows with minimal oversight
High level of professionalism, discretion, and client service orientation
Estate Planning, Trusts & Estates, or Wealth Preservation exposure is a plus, but not required

Job Responsibility

Provide high-level administrative support to two attorneys in a fast-paced practice
Serve as a primary point of contact for clients, delivering polished and professional communication in person, by phone, email, and Zoom
Anticipate attorney and client needs and independently manage competing priorities
Coordinate calendars, meetings, conference calls, client appointments, conference rooms, and related materials
Prepare, revise, format, and organize documents with strong attention to detail
Assist with document editing, redlining, track changes, and overall document management
Manage proformas, billing follow-up, and past-due client communications in coordination with attorneys
Maintain physical and electronic filing systems and ensure accurate organization of records
Track attorney CLE requirements and maintain related records as needed
Support office operations and additional administrative responsibilities as assigned

What we offer

Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance
Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan
Free online training
Strong possibility of conversion to a permanent salary of $80,000–$90,000 plus benefits

Fulltime

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