Legal Administrative Assistant Job at Robert Half (Pittsburgh)

Administrative Assistant - Legal Affairs

Performs a broad range of administrative and operational support duties to assis...

Location

United States , Washington

Salary:

Not provided

T-Mobile

Expiration Date

Until further notice

Requirements

2-4 years of experience in a similar role with administrative support in professional office setting
Comfortable with constant change, including frequently shifting calendars
Ability to manage competing priorities with grace, while displaying a professional demeanor
Demonstrates extreme flexibility and willingness to serve on call
Well-developed social skills, intelligent, clear-thinking, resourceful
Demonstrates expert ability to proactively prioritize, plan, schedule and organize multiple projects simultaneously
Emotional maturity: respects others’ point of view and is in control of emotions. Skilled in conflict resolution
Adept at using a variety of mobile communication devices including tablets. Highly proficient in the use of texting and instant messaging. Advanced knowledge and use of MS Office (Word, Excel and Outlook). Intermediate PowerPoint skills
Demonstrates expert level understanding of correct grammar and is able to fluently convey complex issues in written correspondence
High level of interpersonal skills and emotional intelligence

Job Responsibility

Seve as the first point of contact for office-related inquiries, supplies and facilities issues, engaging third-party suppliers as needed. Greet and assist on-site guests
Oversee office vendors, ensuring adherence to scope of work and escalating maintenance issues to building management. Communicate effectively with building management to coordinate vendor access, loading dock reservations and freight deliveries
Participate in planning and executing company and Government Affairs events in collaboration with the GA executive assistants
Provide administrative support to multiple departments in the DC office including Government Affairs, Legal and T-Mobile for Business. Troubleshoot IT and AV issues (e.g., Webex, video conferencing) in the absence of IT support
Support employee onboarding and offboarding logistics, including access badges, workspace setup and IT coordination
Maintain inventory and detailed cost tracking for office supplies, beverages and snacks
Facilitate internal DC office communications and ensure consistent execution of operational protocols. Create, proofreads, and updates documents, spreadsheets, and presentations using Microsoft Office Suite
Lead the DC office emergency response team and plan safety drills
Manage all aspects of conference room logistics, including scheduling, setup, AV preparation, catering coordination and post-meeting cleanup
Also responsible for other Duties/Projects as assigned by business management as needed

What we offer

competitive base salary and compensation package
annual stock grant
employee stock purchase plan
401(k)
access to free, year-round money coaches
medical, dental and vision insurance
flexible spending account
401(k)
employee stock grants
employee stock purchase plan

Fulltime

Litigation Legal Administrative Assistant

Our client, a national employment and labor law firm, is seeking 5 plus years ex...

Location

United States , Denver

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proficiency in Aderant software
Experience with Case Management Software
Proficient in CompuLaw
Familiarity with Billing Functions
Strong ability in Calendar Management
Experience in Claim Administration
Excellent Client Relations skills
Strong Communication skills
Experience in Civil Litigation
Knowledge of Commercial Litigation

Job Responsibility

Typing
Scheduling
Calendaring
Editing legal documents
Assisting with legal research
E-filings with the court systems
Assisting with preparation of pleadings
Assisting with all phases of prepping for trial
Completing and tracking CLE compliance
Assisting with presentations and training programs

What we offer

Medical
Dental
Vision
401k + match
Profit sharing
Vacation/sick/personal time off
Overtime pay for hours worked above 40 per week

Fulltime

Legal Administrative Assistant

Robert Half Legal Permanent Placement is seeking a Legal Administrative Assistan...

Location

United States , Plymouth

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Bachelor’s degree preferred, not required
3+ years of legal administrative experience
Strong organizational, communication, and client service skills
Proficiency in Microsoft Office, Kofax Power PDF, NetDocs, and similar tools
Ability to handle sensitive information and adapt to evolving priorities.

Job Responsibility

Manage attorney schedules, appointments, and travel
Prepare, proofread, and format legal documents and correspondence
Organize and maintain electronic and physical case files
Assist with pleadings, e-filings, motions, and legal billing/invoicing
Provide general office support (phones, client greetings, mail).

What we offer

Medical insurance
Vision insurance
Dental insurance
Life insurance
Disability insurance
401(k) plan
Free online training
1-day a week WFH.

Fulltime

Legal Administrative Assistant

A state-wide law firm with over 100 attorneys and offices in San Francisco, San ...

Location

United States , San Diego

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

3+ years as a Legal Administrative Assistant / Legal Secretary
Fluency in CompuLaw, Best Authority, iManage, Adobe
Solid understanding of CA civil codes & procedures
Command of the desk – telling attorneys what is on their calendar, reminding them, etc.

Job Responsibility

Very busy desk: civil litigation, including labor & employment and business law
trial prep
litigation calendaring
TOA/TOCs
eFiling
discovery shells
redlining legal documents

What we offer

Firm has an in-house trainer
Laid back environment
Longevity of staff
Strong benefits – besides standard benefits, the firm covers EAP counseling, travel allowance, and supplemental insurance
Staff appreciation lunches, birthday celebrations, holiday gifts, raffles, prizes

Fulltime

Legal Administrative Assistant

We are seeking a Legal Administrative Assistant to join our client and assist an...

Location

United States , Davenport

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proficiency in workers’ compensation laws, court processes, and legal terminology
Exceptional time management and task prioritization abilities
Advanced skills in Microsoft Office Suite, legal billing software, and document management systems
Strong interpersonal and communication skills to handle sensitive client interactions with professionalism and empathy
Resourceful and proactive in addressing business and client needs

Job Responsibility

Manage the attorney's calendar, including scheduling client meetings, depositions, hearings, and case-related appointments
Draft, edit, and proofread legal correspondence, pleadings, briefs, and other case documents using Microsoft Office and specialized legal software
Organize and maintain case files, ensuring timely updates and easy accessibility for the attorney
Act as a primary point of contact for clients, providing updates on their cases and assisting with obtaining necessary documentation or records
Handle phone calls, emails, and case inquiries with professionalism, empathy, and discretion
Conduct preliminary case research, gather records, and prepare materials like case summaries, exhibits, and witness information for depositions, hearings, and trials
Ensure compliance with filing deadlines and court requirements specific to workers’ compensation cases
Monitor case deadlines to maintain compliance and reduce risk of errors
Assist the attorney with navigating regulations and statutes within the workers' compensation field
Utilize legal practice management systems to oversee client data, track case progress, and monitor key performance metrics

What we offer

Medical, vision, dental, and life and disability insurance
Eligibility to enroll in company 401(k) plan

Fulltime

Legal Administrative Assistant

We are looking for a contract Legal Administrative Assistant to provide essentia...

Location

United States , Buffalo

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Education: High school diploma or equivalent required
a bachelor’s degree or certification in legal studies is preferred.
Experience: Minimum 1-2 years of experience in a legal assistant or administrative role
familiarity with legal terminology and court processes essential.
Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and legal software such as Clio, eDiscovery tools, or billing platforms.
Organizational Skills: Ability to prioritize tasks, multitask under tight deadlines, and manage sensitive information effectively.
Communication: Strong written and verbal communication skills, along with the ability to interact professionally with clients and team members.
Attention to Detail: Exceptional focus in reviewing documents and managing data to ensure accuracy and compliance.

Job Responsibility

Document Preparation: Draft, edit, format, and proofread legal documents, contracts, pleadings, subpoenas, and correspondence to ensure accuracy and compliance with legal standards.
Case File Management: Organize and maintain electronic and physical case files and databases, ensuring proper documentation and accessibility.
Scheduling: Coordinate appointments, hearings, depositions, and travel arrangements
maintain attorney calendars to avoid scheduling conflicts.
Communication: Interface with clients, opposing counsel, court personnel, and other stakeholders, serving as a point of contact to respond to inquiries and direct calls/emails appropriately.
Legal Research: Assist with basic legal research tasks such as locating statutes, case law, and information relevant to ongoing cases.
Billing and Invoicing: Track billable hours and assist with client invoicing to ensure proper and timely payment processing.
Compliance and Records: Ensure adherence to confidentiality protocols and compliance with lawful procedures under applicable legal guidelines.
Technology Utilization: Use legal software for case management, e-filing, and data organization, such as Clio, LexisNexis, or similar industry tools.
Team Collaboration: Work closely with attorneys, paralegals, and other administrative staff to support legal projects and office operations efficiently.

What we offer

medical
vision
dental
life and disability insurance
company 401(k) plan

Parttime

Legal Assistant

A busy company in the Verona area is seeking a Legal Assistant to join their fir...

Location

United States , Verona

Salary:

60000.00 - 70000.00 USD / Year

Robert Half

Expiration Date

Until further notice

Requirements

Possession of a minimum of 5 years of experience in a Legal Assistant role or similar field
Proficiency in legal softwares and the Microsoft Office Suite
Ability to multitask
Excellent attention to detail and communication (both written and oral) required
Strong capability in maintaining Client Relations, ensuring client satisfaction and managing communication
Proven experience in supporting Litigation processes, including preparing legal documents and coordinating with legal teams
Expertise in providing Administrative Assistance, such as filing, answering phone calls, and handling correspondence

Job Responsibility

Drafting various legal documents including letters, briefs, pleadings, and contracts
Coordinating and managing schedules, including conference calls and video conferences
Assisting attorneys with trial preparation and providing trial support when required
Handling state and federal court filings, including electronic submissions
Providing general assistance across the firm as part of the legal support team
Utilizing and submitting various administrative forms such as check requests and expense reports
Managing client relations and maintaining both electronic and hard copy client files
Coordinating large-scale document tasks with Office Services, including copying and scanning of documents
Overseeing the opening and closing of client matters
Monitoring deadlines and calendars as per attorney requests

What we offer

Medical
Vision
Dental
Life and Disability Insurance
401(k) plan

Fulltime

Legal assistant

Are you ever wondering "What else is out there?" Are you currently looking for a...

Location

Canada , Winnipeg

Salary:

Not provided

Randstad

Expiration Date

January 22, 2026

Requirements

Successful completion of a legal assistant program
Minimum of 3 years of working experience
Excellent organization and time management skills
Outstanding communication and interpersonal skills
Great MS Office Skills
Strong understanding of legal concepts and terminology
Ability to work independently but also as part of a team

Job Responsibility

Opening and closing files
Interacting with clients and other lawyers
Transcribing legal documents
Filing legal documents
Conflict, title and due diligence searches
Other administrative duties as assigned

What we offer

Competitive compensation
Opportunity to work with some of Winnipeg's top law firms
Great company culture
Monday - Friday daytime hours
Great benefit packages are available
Potential growth opportunity

Fulltime

!

Legal Administrative Assistant

Robert Half

Location:
United States , Pittsburgh

Category:
Legal

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
January 06, 2026

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