Legal Administrative Assistant

• Draft, format, proofread, and prepare legal documents, including pleadings, motions, affidavits, interrogatories, subpoenas, summonses, and related correspondence
• Coordinate attorney calendars, appointments, client meetings, court appearances, depositions, hearings, and other case-related events, including all necessary logistics and communications
• Maintain, organize, store, and retrieve physical and electronic case files, including pleadings, discovery materials, exhibits, evidence, deposition transcripts, and other legal records
• Manage confidential legal documentation and correspondence in accordance with firm policies and ethical standards
• Transcribe, edit, and proofread legal documents to ensure accuracy, completeness, and proper formatting
• Prepare and electronically file court documents in compliance with applicable court rules, procedures, and filing deadlines
• Perform document management functions, including filing, scanning, copying, faxing, and maintaining organized records and document databases
• Serve as a primary point of contact by answering telephone calls, screening inquiries, taking detailed messages, and directing communications appropriately
• Monitor case deadlines and provide timely reminders to attorneys and staff regarding court dates, filing requirements, and client matters
• Assist with administrative projects and provide ongoing support to ensure efficient office operations and timely case management
• Track, maintain, and update records related to billable time and case activities
• Perform additional administrative and legal support duties as assigned

• 2+ years of experience in a legal administrative, legal assistant, paralegal, or related professional support role
• Working knowledge of legal terminology, court procedures, legal documents, and litigation processes
• Proficiency in Microsoft Office Suite, including Word, Outlook, Excel, and related office applications
• Experience with electronic court filing systems and online court portals preferred
• Strong organizational and time management skills with the ability to prioritize multiple tasks and meet competing deadlines
• Excellent attention to detail and commitment to accuracy in document preparation and case management
• Strong verbal and written communication skills with the ability to interact professionally with clients, attorneys, court personnel, and colleagues
• Ability to work collaboratively in a team-oriented environment while managing responsibilities independently
• Demonstrated professionalism, discretion, and sound judgment when handling confidential and sensitive information

Experience with electronic court filing systems and online court portals preferred

• medical
• vision
• dental
• life and disability insurance
• 401(k) plan