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Legal Administrative Assistant

https://www.roberthalf.com Logo

Robert Half

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Location:
United States , Phoenix

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Category:
Legal

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Contract Type:
Not provided

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Salary:

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Job Description:

We are looking for a detail-oriented Legal Administrative Assistant to join our team in Phoenix, AZ. This contract to permanent position offers an excellent opportunity to support a dynamic group of attorneys in a legal environment focused on transactional real estate. The ideal candidate will possess strong organizational skills, exceptional communication abilities, and a commitment to delivering high-quality administrative support.

Job Responsibility:

  • Coordinate workflow and provide administrative assistance to multiple attorneys, ensuring tasks are completed efficiently and on schedule
  • Draft and prepare correspondence, legal documents, and other materials with a high level of accuracy
  • Organize and review documentation related to real estate transactions, including compiling signature packets and creating closing binders
  • Manage billing processes, confirm collections, and handle time entry systems
  • Support transactional real estate processes by facilitating the execution and delivery of closing documents
  • Participate and assist with client intake calls

Requirements:

  • At least 3 years of experience in a legal administrative role within a law firm of 20+ attorneys
  • Proficiency in Microsoft Office (Word, Outlook, PowerPoint), DocuSign, Adobe, and document management systems such as iManage
  • Familiarity with billing software like 3E, Excel, and tools such as Intapp or Box.com is preferred
  • Active Notary Public commission or willingness to obtain one is a plus
  • Strong organizational skills with the ability to manage multiple projects and meet tight deadlines
  • Knowledge of corporate real estate processes and tools is a plus

Nice to have:

  • Familiarity with billing software like 3E, Excel, and tools such as Intapp or Box.com is preferred
  • Active Notary Public commission or willingness to obtain one is a plus
  • Knowledge of corporate real estate processes and tools is a plus
What we offer:
  • medical, vision, dental, and life and disability insurance
  • eligible to enroll in our company 401(k) plan

Additional Information:

Job Posted:
April 05, 2026

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