Legal Administrative Assistant Job at Robert Half (Santa Rosa)

Legal Administrative Assistant

National law firm has an immediate opening for a Legal Administrative Assistant ...

Location

United States , San Jose

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Bachelor’s or Associate’s degree is required. Recent college graduates are encouraged to apply
Must be willing to work on-site in San Jose, California
Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook
Strong verbal and written communication skills
Ability to perform efficiently in a fast-paced, high-volume work environment
Exceptional attention to detail and strong organizational abilities

Job Responsibility

Perform high-volume data entry with precision and efficiency
Organize, maintain, and update legal documents related to visa classifications
Carry out clerical tasks such as copying, printing, and scanning to support office operations
Create and manage both electronic and physical client files for easy access and retrieval
Monitor and track case statuses, ensuring all deadlines and requirements are met
Distribute incoming mail according to established procedures and guidelines

What we offer

Medical, vision, dental, and life and disability insurance
Company 401(k) plan

Legal Administrative Assistant

GoodLeap is a technology company delivering best-in-class financing and software...

Location

United States , Roseville

Salary:

36.20 - 46.73 USD / Hour

GoodLeap

Expiration Date

Until further notice

Requirements

3+ years providing administrative support to legal, technical or management/executive teams
Work experience in the finance and/or legal setting is strongly preferred
Associate's Degree or equivalent preferred
Prior legal administrative or executive administrative work experience may be accepted in lieu of associate’s degree
Strong familiarity with and operation of word processing software and spreadsheets, including Microsoft Office, Word and Excel
Ability to quickly learn new software functions and features for supporting legal processes
Experience with database management preferred
Excellent comprehension skills
Ability to review and proof legal documents
Superior organization, attention to detail, and interpersonal/communication skills including strong writing skills

Job Responsibility

Assist in a variety of day-to-day administrative duties, including tracking legal claims, evidence management, handling requests from internal clients, interfacing with external and internal attorneys, and litigation management software system
Manage electronic files and other internal data, including entering data entry and preparing reports
Manage collection and organization of evidence for claim examination and the legal discovery process
Assist outside counsel with navigating through internal systems and processes

Fulltime

Legal Administrative Assistant

We are seeking a detail-oriented and highly organized Legal Administrative Assis...

Location

United States , Kennesaw

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of experience working in a law firm, or corporate legal department
Strong knowledge of legal terminology, court procedures and document formatting
Proficiency with Microsoft Office Suite, including Word, Outlook and Excel
Experience with document management and e-filing systems preferred
Excellent written and verbal communication skills
Strong attention to detail and proofreading ability
Ability to prioritize tasks and meet deadlines

Job Responsibility

Provide administrative support to attorneys and legal team members
Prepare, revise, proofread and format legal documents and correspondence
Manage calendars, schedule meetings, court dates and client appointments
File legal documents with courts and agencies, including electronic filings when needed
Maintain and organize physical and electronic client files
Answer phones, screen calls and communicate professionally with clients, courts and outside counsel
Track deadlines and help ensure timely submission of legal documents
Coordinate travel arrangements, expense reports and other administrative tasks
Assist with billing, time entry, invoicing and matter management
Conduct basic legal and public records research as requested

What we offer

medical coverage
vision coverage
dental coverage
life and disability insurance
401(k) plan
free online training

Legal Administrative Assistant

We are looking for an experienced Legal Administrative Assistant to support dail...

Location

United States , Baltimore

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in an administrative assistant, receptionist, or similar office support role
Strong ability to manage inbound phone calls professionally and communicate clearly with internal and external contacts
Working knowledge of general administrative office procedures and standard clerical practices
Accurate data entry skills with close attention to detail and consistency
Experience handling mail distribution, mail processing, and related office support activities
Ability to prioritize multiple tasks, stay organized, and work effectively in a busy office environment
Proficiency with common office software and basic business communication tools

Job Responsibility

Welcome visitors and manage front-desk activity, ensuring an organized and detail-oriented experience for guests and staff
Handle incoming calls, route messages to the appropriate team members, and respond to routine inquiries with courtesy and accuracy
Perform a range of administrative support tasks, including document preparation, filing, and general office coordination
Enter and update information in internal records and databases with a high level of accuracy and attention to detail
Sort, distribute, and process incoming and outgoing mail to keep correspondence moving efficiently through the office
Monitor inventory of office materials and place supply orders to maintain day-to-day operational readiness
Provide receptionist support by coordinating basic office communications and assisting with scheduling or coverage needs as required
Support overall administrative office functions by helping keep shared spaces, records, and routine processes well organized

What we offer

Medical
Vision
Dental
Life insurance
Disability insurance
401(k) plan

Legal Administrative Assistant

Robert Half Legal is partnering with a high-end midsize law firm to identify a p...

Location

United States , Phoenix

Salary:

80000.00 - 90000.00 USD / Year ▼

Robert Half

Expiration Date

Until further notice

Requirements

5+ years of experience in an Executive Assistant, Legal Administrative Assistant, or comparable high-level administrative support role
Active Notary Public commission required
Legal experience is helpful but not required
Excellent organizational skills and exceptional attention to detail
Strong interpersonal and communication skills with the ability to interact confidently and professionally with high-level clients and attorneys
Advanced technical proficiency, including Microsoft Office, DocuSign, Adobe/Kofax, and document formatting tools
Experience with document editing, redlining, and track changes
Ability to work independently, take initiative, and proactively manage workflows with minimal oversight
High level of professionalism, discretion, and client service orientation
Estate Planning, Trusts & Estates, or Wealth Preservation exposure is a plus, but not required

Job Responsibility

Provide high-level administrative support to two attorneys in a fast-paced practice
Serve as a primary point of contact for clients, delivering polished and professional communication in person, by phone, email, and Zoom
Anticipate attorney and client needs and independently manage competing priorities
Coordinate calendars, meetings, conference calls, client appointments, conference rooms, and related materials
Prepare, revise, format, and organize documents with strong attention to detail
Assist with document editing, redlining, track changes, and overall document management
Manage proformas, billing follow-up, and past-due client communications in coordination with attorneys
Maintain physical and electronic filing systems and ensure accurate organization of records
Track attorney CLE requirements and maintain related records as needed
Support office operations and additional administrative responsibilities as assigned

What we offer

Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance
Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan
Free online training
Strong possibility of conversion to a permanent salary of $80,000–$90,000 plus benefits

Fulltime

Legal Administrative Assistant

Robert Half is seeking a Legal Administrative Assistant to support attorneys wit...

Location

United States , New York

Salary:

30.00 - 35.00 USD / Hour

Robert Half

Expiration Date

Until further notice

Requirements

Minimum 2+ years of litigation legal administrative/secretarial experience
Strong understanding of litigation terminology and court filing procedures
Experience with New York State and Federal Court e-filing highly preferred
Excellent organizational skills and attention to detail
Ability to manage multiple priorities in a deadline-driven environment
Strong written and verbal communication skills
Proficiency in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint)
Experience with systems such as iManage, Intapp, or Aderant is a plus
Ability to work both independently and collaboratively

Job Responsibility

Provide high-level administrative and legal support to multiple attorneys
Draft, format, and finalize legal documents, correspondence, pleadings, reports, binders, and presentations
Perform advanced formatting in Microsoft Word, including: Redlining/blacklining, Tables of contents and authorities, Document comparisons and footnotes
Handle state and federal court e-filings
Maintain and organize electronic case files (iManage and shared systems)
Manage attorney calendars, schedule meetings, and coordinate Zoom/conference calls
Track litigation deadlines and maintain docket/case status reports
Coordinate travel arrangements and conference registrations
Process expense reimbursements and administrative requests
Communicate professionally with clients, court personnel, vendors, and internal teams

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan
Free online training

Fulltime

Legal Administrative Assistant

We are seeking a reliable and detail-oriented Temporary Legal Administrative Ass...

Location

United States , Baltimore

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior legal administrative or office experience required
Experience in trusts and estates strongly preferred
Proficiency with Microsoft Office
experience with WordPerfect is a plus
Strong attention to detail and organizational skills
Ability to manage multiple tasks and deadlines
Comfortable working with technology and document management systems

Job Responsibility

Prepare, format, and generate legal documents and correspondence
Perform data entry and maintain organized electronic and physical files
Scan, copy, and properly file documents within the firm’s system
Edit and format documents, including renaming and organizing files
Assist with general administrative tasks supporting multiple attorneys
Provide occasional communication with clients or third parties as needed

What we offer

Medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Legal Administrative Assistant

A prestigious San Francisco–based law firm is seeking a highly organized and det...

Location

United States , San Francisco

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of experience as a legal administrative assistant, preferably within a large law firm
Strong understanding of legal office procedures and administrative workflows
Excellent organizational skills with strong attention to detail
Ability to manage multiple priorities and meet tight deadlines
Proficiency in Microsoft Office (Word, Outlook, Excel) and document management systems (e.g., iManage, NetDocuments)
Strong written and verbal communication skills
Professional demeanor and ability to interact effectively with attorneys, clients, and staff
High school diploma required
bachelor’s degree preferred
Ability to work onsite in San Francisco (hybrid flexibility may be available)

Job Responsibility

Provide administrative support to attorneys, including calendar management, meeting scheduling, and travel coordination
Draft, format, and proofread legal documents, correspondence, and reports
Manage attorney calendars and monitor deadlines to ensure timely filings and deliverables
Handle document management, including filing (electronic and physical), scanning, and organization
Coordinate client communications, including scheduling calls and responding to inquiries
Assist with preparing materials for meetings, hearings, and client presentations
Support billing processes, including time entry, expense tracking, and invoice coordination
Maintain confidentiality of sensitive client and firm information
Order office supplies and coordinate with vendors as needed

What we offer

Medical, vision, dental, and life and disability insurance
Enrollment in company 401(k) plan

Fulltime

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