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Robert Half Logo Robert Half · Legal

Legal Administrative Assistant

United States, Delray Beach · Job Posted May 10, 2026
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Job Description

We are looking for an experienced Legal Administrative Assistant to join a busy legal team in South Florida in a contract-to-permanent capacity. This position supports five attorneys with a strong emphasis on coordinating calendars, managing appointments, and keeping daily schedules organized in a fast-paced office environment. The role also provides occasional front desk and general office coverage, making it ideal for an administrative specialist who is comfortable balancing multiple priorities while maintaining a high level of discretion.

Job Responsibility

  • Coordinate complex calendars for five attorneys, including meetings, appointments, court-related scheduling, and other time-sensitive commitments
  • Arrange and confirm appointments, depositions, and internal or external meetings while helping prevent conflicts and last-minute disruptions
  • Communicate with attorneys, clients, and other contacts in a clear and organized manner regarding scheduling updates and logistical details
  • Provide backup support at the reception desk by answering inbound calls, greeting visitors, and directing inquiries appropriately
  • Assist with general administrative office tasks to help maintain smooth day-to-day operations when additional support is needed
  • Monitor scheduling changes and adjust calendars promptly to ensure attorneys remain informed and prepared
  • Maintain organized records of appointments, correspondence, and related administrative details for accurate follow-up
  • Support office coverage needs as a backup to reception and office assistant functions during absences or high-volume periods

Requirements

  • At least 3 years of experience in an administrative support role, preferably within a legal or services environment
  • Demonstrated success managing schedules and calendars for multiple team members in a fast-paced setting
  • Experience coordinating appointments, meetings, and depositions with strong attention to detail
  • Ability to answer inbound calls effectively and interact with attorneys, clients, and office staff
  • Strong administrative office skills, including organization, prioritization, and follow-through on time-sensitive tasks
  • Comfortable providing backup reception and general office support as business needs require
  • Excellent written and verbal communication skills with a clear and courteous demeanor

What we offer

  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
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