CrawlJobs Logo
Robert Half Logo Robert Half · Legal

Legal Administrative Assistant

United States, Menlo Park Employment contract, Contract work · Job Posted June 15, 2026
Apply Position
Job Link Share

Job Description

We are looking for a Legal Administrative Assistant to support daily operations in our Redwood City office. This role works closely with attorneys, paralegals, and office leadership to keep documents, schedules, and administrative processes organized and running smoothly. The ideal candidate is comfortable balancing clerical support, front office coverage, and time-sensitive legal administrative tasks in a fast-paced environment.

Job Responsibility

  • Provide day-to-day administrative support to legal staff and office leadership, helping coordinate a wide range of office and case-related activities
  • Manage the intake, scanning, electronic filing, and organization of correspondence, pleadings, and other legal records within the document management system
  • Create, label, organize, and maintain paper files while ensuring both physical and digital records remain easy to access and up to date
  • Index and sort litigation materials, discovery documents, and incoming or outgoing mail to support efficient file retrieval
  • Respond to requests for records by locating and delivering electronic and hard-copy files in a timely manner
  • Step in to support reception and office services functions, including handling deliveries, mail distribution, and general front-desk coverage as needed
  • Enter check requests, expense reports, and attorney time records accurately using approved software and billing tools
  • Assist with meeting and trial logistics by arranging travel, coordinating catering, and supporting related administrative needs
  • Maintain shared office spaces such as copy areas and break rooms, replenish supplies, complete copying and scanning projects, and run local business errands when required

Requirements

  • Previous experience in an administrative, legal support, or office services role in a detail-focused setting
  • Strong organizational skills with the ability to manage both paper and electronic files accurately
  • Proficiency in data entry and confidence working with office software, document systems, and expense reporting tools
  • Ability to handle receptionist and inbound call responsibilities with sound judgment
  • Experience supporting travel coordination, meeting preparation, and other general office logistics
  • Strong written and verbal communication skills, with careful attention to detail and deadlines
  • Ability to prioritize multiple assignments and adapt to changing needs in a fast-paced legal office

What we offer

  • medical, vision, dental, and life and disability insurance
  • enrollment in company 401(k) plan
Robert Half - All Job Offers

Looking for more opportunities?

Search for other job offers that match your skills and interests.

Suggested Tags: Frontend Developer Secretary Talent Manager Salesforce Administrator Data Analyst
Similar Jobs for

Legal Administrative Assistant

8 matching positions

New

Legal Administrative Assistant

A San Francisco–based personal injury law firm is seeking a reliable and detail-...
Location
Location
United States , San Francisco
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 1–3+ years of experience as a legal administrative assistant, legal receptionist, or similar role
  • Prior experience in a law firm or legal services environment required
  • Exposure to civil litigation or personal injury matters preferred
  • Strong organizational, communication, and multitasking skills
  • Proficiency with Microsoft Office
  • familiarity with legal case management systems a plus
  • Ability to work on-site in the San Francisco office five days per week
Job Responsibility
Job Responsibility
  • Provide administrative support to attorneys, paralegals, and legal staff
  • Prepare, format, and proofread correspondence and legal documents
  • Assist with basic court filings and document submissions as directed
  • Maintain and organize electronic and physical case files
  • Manage calendars, schedule meetings, and coordinate appointments
  • Answer phones, direct calls, and interact professionally with clients and vendors
  • Assist with intake forms, record requests, and general case coordination
  • Support office operations, including supplies, records management, and special projects
What we offer
What we offer
  • medical, vision, dental, and life and disability insurance
  • eligibility to enroll in company 401(k) plan
  • free online training
  • contract-to-hire with long-term potential
  • opportunity to grow within a plaintiff-side litigation practice
  • collaborative, team-oriented work environment
  • centrally located San Francisco office
Read More
Arrow Right
New

Legal Administrative Assistant

Robert Half is seeking a polished and detail-oriented Legal Administrative Assis...
Location
Location
United States , White Plains
Salary
Salary:
30.00 - 35.00 USD / Hour
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Prior experience in a legal administrative, legal assistant, or corporate support role
  • Strong proficiency in Microsoft Office (Word, Outlook, Excel)
  • Experience working with document management systems
  • Excellent proofreading, formatting, and organizational skills
  • High level of attention to detail and ability to manage multiple priorities
  • Strong communication skills and a professional, client-service mindset
  • Ability to work independently and maintain discretion
Job Responsibility
Job Responsibility
  • Provide day-to-day administrative support to attorneys and legal team members
  • Manage and maintain legal documents within a document management system
  • Prepare, format, proofread, and edit legal documents and correspondence
  • Handle printing, scanning, copying, and distribution of documents with accuracy and efficiency
  • Maintain organized physical and electronic filing systems
  • Assist with document coordination and general administrative tasks across the team
  • Support preparation of transactional materials, including contracts, leases, and closing documents
  • Ensure strict confidentiality of sensitive client and firm information
What we offer
What we offer
  • Medical
  • Vision
  • Dental
  • Life and disability insurance
  • 401(k) plan
  • Fulltime
Read More
Arrow Right

Legal Administrative Assistant

Established law firm in Redwood City, CA has an immediate opening for a Legal Ad...
Location
Location
United States , Redwood City
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Minimum of 1 year of law office experience
  • Excellent communication skills, attention to detail and the ability to work on multiple concurrent projects
  • Computer savvy, familiar MS Office, basic document processing, Adobe, ECF/PACER, Records management programs (i.e., Legal Key, RM Admin Tool, Bartender), Excel would be a plus
  • Detail oriented and have good word-processing skills
  • Reliable, proactive, flexible and self-motivated
Job Responsibility
Job Responsibility
  • Assisting attorneys, paralegals and office manager with a variety of tasks
  • Downloading and imaging of correspondence and court pleadings and storing them electronically in the firm’s document management system
  • Physical file creation and maintenance, including filing and organizing documents
  • Indexing pleading files, discovery files, and physical and electronic mail
  • Retrieval of electronic and physical files upon request
  • Responsible for backing up receptionist and office services
  • Answering phones and delivering messages to appropriate people
  • Entering check requests and expense reports in Chrome River
  • Entering attorneys’ timesheets in Workspace Time Entry
  • Receiving, entering and delivering mail and packages
What we offer
What we offer
  • Medical, vision, dental, life and disability insurance
  • 401(k) plan
  • Free online training
  • Fulltime
Read More
Arrow Right

Legal Administrative Assistant

Our client, a successful full-service law firm, is seeking a Legal Administrativ...
Location
Location
United States , Southborough
Salary
Salary:
66000.00 - 85000.00 USD / Year
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 4 or more years of experience, with a strong focus on litigation support
  • Bachelor's degree preferred
  • equivalent combination of education and relevant experience will be considered
  • Demonstrated ability to manage multiple priorities, meet competing deadlines, and maintain exceptional organizational standards in a fast-paced environment
  • Excellent written and verbal communication skills, with strong attention to detail and a commitment to producing high-quality work
  • Proven client service orientation with the ability to interact professionally and effectively with attorneys, clients, court personnel, and colleagues
  • Advanced proficiency in Microsoft Office Suite, including Word, Outlook, Excel, and PowerPoint
  • Familiarity with document formatting and template management tools and document management systems such as NetDocuments preferred
  • Ability to exercise sound judgment, maintain strict confidentiality, and handle sensitive information with discretion and professionalism
  • Adaptable, resourceful, and eager to learn new technologies, processes, and responsibilities in a dynamic legal environment
Job Responsibility
Job Responsibility
  • Coordinate and manage attorneys' calendars, including scheduling appointments, meetings, court appearances, and travel arrangements
  • Draft, proofread, edit, and format legal documents, correspondence, and reports while ensuring accuracy, consistency, and attention to detail
  • Support attorneys with case management activities by organizing, maintaining, and updating case files and related documentation
  • Prepare and process legal documents, including pleadings, motions, e-filings, and correspondence, ensuring compliance with court rules and legal procedures
  • Maintain both electronic and physical filing systems, ensuring records are organized, up-to-date, and readily accessible
  • Assist with billing and invoicing functions, including time entry, invoice preparation, and responding to client billing inquiries
  • Provide administrative support by answering and directing phone calls, welcoming clients and visitors, and managing incoming and outgoing mail
  • Collaborate with and provide backup support to other legal administrative professionals as needed to ensure seamless office operations
  • Perform additional duties and special projects as assigned to support attorneys and the overall needs of the firm
What we offer
What we offer
  • Medical, vision, dental, and life and disability insurance
  • 401(k) plan
  • Fulltime
Read More
Arrow Right

Legal Administrative Assistant

Our client, a growing full-service law firm, is seeking a Legal Administrative A...
Location
Location
United States , Providence
Salary
Salary:
62000.00 - 85000.00 USD / Year
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 2+ years of experience in a legal administrative, legal assistant, paralegal, or related professional support role
  • Working knowledge of legal terminology, court procedures, legal documents, and litigation processes
  • Proficiency in Microsoft Office Suite, including Word, Outlook, Excel, and related office applications
  • Experience with electronic court filing systems and online court portals preferred
  • Strong organizational and time management skills with the ability to prioritize multiple tasks and meet competing deadlines
  • Excellent attention to detail and commitment to accuracy in document preparation and case management
  • Strong verbal and written communication skills with the ability to interact professionally with clients, attorneys, court personnel, and colleagues
  • Ability to work collaboratively in a team-oriented environment while managing responsibilities independently
  • Demonstrated professionalism, discretion, and sound judgment when handling confidential and sensitive information
Job Responsibility
Job Responsibility
  • Draft, format, proofread, and prepare legal documents, including pleadings, motions, affidavits, interrogatories, subpoenas, summonses, and related correspondence
  • Coordinate attorney calendars, appointments, client meetings, court appearances, depositions, hearings, and other case-related events, including all necessary logistics and communications
  • Maintain, organize, store, and retrieve physical and electronic case files, including pleadings, discovery materials, exhibits, evidence, deposition transcripts, and other legal records
  • Manage confidential legal documentation and correspondence in accordance with firm policies and ethical standards
  • Transcribe, edit, and proofread legal documents to ensure accuracy, completeness, and proper formatting
  • Prepare and electronically file court documents in compliance with applicable court rules, procedures, and filing deadlines
  • Perform document management functions, including filing, scanning, copying, faxing, and maintaining organized records and document databases
  • Serve as a primary point of contact by answering telephone calls, screening inquiries, taking detailed messages, and directing communications appropriately
  • Monitor case deadlines and provide timely reminders to attorneys and staff regarding court dates, filing requirements, and client matters
  • Assist with administrative projects and provide ongoing support to ensure efficient office operations and timely case management
What we offer
What we offer
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
  • Fulltime
Read More
Arrow Right

Legal Administrative Assistant

Robert Half Legal is partnering with a high-end midsize law firm to identify a p...
Location
Location
United States , Phoenix
Salary
Salary:
80000.00 - 90000.00 USD / Year ▼
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 5+ years of experience in an Executive Assistant, Legal Administrative Assistant, or comparable high-level administrative support role
  • Active Notary Public commission required
  • Legal experience is helpful but not required
  • Excellent organizational skills and exceptional attention to detail
  • Strong interpersonal and communication skills with the ability to interact confidently and professionally with high-level clients and attorneys
  • Advanced technical proficiency, including Microsoft Office, DocuSign, Adobe/Kofax, and document formatting tools
  • Experience with document editing, redlining, and track changes
  • Ability to work independently, take initiative, and proactively manage workflows with minimal oversight
  • High level of professionalism, discretion, and client service orientation
  • Estate Planning, Trusts & Estates, or Wealth Preservation exposure is a plus, but not required
Job Responsibility
Job Responsibility
  • Provide high-level administrative support to two attorneys in a fast-paced practice
  • Serve as a primary point of contact for clients, delivering polished and professional communication in person, by phone, email, and Zoom
  • Anticipate attorney and client needs and independently manage competing priorities
  • Coordinate calendars, meetings, conference calls, client appointments, conference rooms, and related materials
  • Prepare, revise, format, and organize documents with strong attention to detail
  • Assist with document editing, redlining, track changes, and overall document management
  • Manage proformas, billing follow-up, and past-due client communications in coordination with attorneys
  • Maintain physical and electronic filing systems and ensure accurate organization of records
  • Track attorney CLE requirements and maintain related records as needed
  • Support office operations and additional administrative responsibilities as assigned
What we offer
What we offer
  • Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance
  • Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan
  • Free online training
  • Strong possibility of conversion to a permanent salary of $80,000–$90,000 plus benefits
  • Fulltime
Read More
Arrow Right

Legal Administrative Assistant

A San Francisco–based personal injury law firm is seeking a reliable and detail-...
Location
Location
United States , San Francisco
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 1–3+ years of experience as a legal administrative assistant, legal receptionist, or similar role
  • Prior experience in a law firm or legal services environment required
  • Exposure to civil litigation or personal injury matters preferred
  • Strong organizational, communication, and multitasking skills
  • Proficiency with Microsoft Office
  • familiarity with legal case management systems a plus
  • Ability to work on-site in the San Francisco office five days per week
Job Responsibility
Job Responsibility
  • Provide administrative support to attorneys, paralegals, and legal staff
  • Prepare, format, and proofread correspondence and legal documents
  • Assist with basic court filings and document submissions as directed
  • Maintain and organize electronic and physical case files
  • Manage calendars, schedule meetings, and coordinate appointments
  • Answer phones, direct calls, and interact professionally with clients and vendors
  • Assist with intake forms, record requests, and general case coordination
  • Support office operations, including supplies, records management, and special projects
What we offer
What we offer
  • Medical, vision, dental, and life and disability insurance
  • Enrollment in company 401(k) plan
Read More
Arrow Right

Legal Administrative Assistant

A small civil litigation law office in Santa Rosa is seeking a Legal Administrat...
Location
Location
United States , Santa Rosa
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • At least 1 year of relevant administrative and litigation support experience in a law firm environment
  • Strong administrative, organizational, and communication skills
  • Proficiency with Microsoft Office Suite
  • Ability to work independently and manage competing priorities
Job Responsibility
Job Responsibility
  • Prepare, scan, upload, and electronically file court documents
  • Assist with electronic court filings through One Legal and other filing platforms
  • Process service requests and filing-related correspondence
  • Answer and route incoming phone calls
  • Handle incoming and outgoing mail
  • Maintain electronic and physical case files
  • Assist with document organization and records management
  • Provide front desk and general administrative support
  • Support calendaring and scheduling activities as needed
What we offer
What we offer
  • Medical, vision, dental, and life and disability insurance
  • 401(k) plan
  • Parttime
Read More
Arrow Right