Legal Administrative Assistant Job at Robert Half (Menlo Park)

Legal Administrative Assistant

A San Francisco–based personal injury law firm is seeking a reliable and detail-...

Location

United States , San Francisco

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

1–3+ years of experience as a legal administrative assistant, legal receptionist, or similar role
Prior experience in a law firm or legal services environment required
Strong organizational, communication, and multitasking skills
Proficiency with Microsoft Office
Ability to work on-site in the San Francisco office five days per week

Job Responsibility

Provide administrative support to attorneys, paralegals, and legal staff
Prepare, format, and proofread correspondence and legal documents
Assist with basic court filings and document submissions as directed
Maintain and organize electronic and physical case files
Manage calendars, schedule meetings, and coordinate appointments
Answer phones, direct calls, and interact professionally with clients and vendors
Assist with intake forms, record requests, and general case coordination
Support office operations, including supplies, records management, and special projects

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan
free online training

Fulltime

Legal Administrative Assistant

We are seeking a detail-oriented and highly organized Legal Administrative Assis...

Location

United States , Kennesaw

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of experience working in a law firm, or corporate legal department
Strong knowledge of legal terminology, court procedures and document formatting
Proficiency with Microsoft Office Suite, including Word, Outlook and Excel
Excellent written and verbal communication skills
Strong attention to detail and proofreading ability
Ability to prioritize tasks and meet deadlines

Job Responsibility

Provide administrative support to attorneys and legal team members
Prepare, revise, proofread and format legal documents and correspondence
Manage calendars, schedule meetings, court dates and client appointments
File legal documents with courts and agencies, including electronic filings when needed
Maintain and organize physical and electronic client files
Answer phones, screen calls and communicate professionally with clients, courts and outside counsel
Track deadlines and help ensure timely submission of legal documents
Coordinate travel arrangements, expense reports and other administrative tasks
Assist with billing, time entry, invoicing and matter management
Conduct basic legal and public records research as requested

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Legal Administrative Assistant

We are looking for a Legal Administrative Assistant to support daily operations ...

Location

United States , Menlo Park

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in an administrative, legal support, or office services role in a detail-focused setting
Strong organizational skills with the ability to manage both paper and electronic files accurately
Proficiency in data entry and confidence working with office software, document systems, and expense reporting tools
Ability to handle receptionist and inbound call responsibilities with sound judgment
Experience supporting travel coordination, meeting preparation, and other general office logistics
Strong written and verbal communication skills, with careful attention to detail and deadlines
Ability to prioritize multiple assignments and adapt to changing needs in a fast-paced legal office

Job Responsibility

Provide day-to-day administrative support to legal staff and office leadership, helping coordinate a wide range of office and case-related activities
Manage the intake, scanning, electronic filing, and organization of correspondence, pleadings, and other legal records within the document management system
Create, label, organize, and maintain paper files while ensuring both physical and digital records remain easy to access and up to date
Index and sort litigation materials, discovery documents, and incoming or outgoing mail to support efficient file retrieval
Respond to requests for records by locating and delivering electronic and hard-copy files in a timely manner
Step in to support reception and office services functions, including handling deliveries, mail distribution, and general front-desk coverage as needed
Enter check requests, expense reports, and attorney time records accurately using approved software and billing tools
Assist with meeting and trial logistics by arranging travel, coordinating catering, and supporting related administrative needs
Maintain shared office spaces such as copy areas and break rooms, replenish supplies, complete copying and scanning projects, and run local business errands when required

What we offer

medical, vision, dental, and life and disability insurance
enrollment in company 401(k) plan

Fulltime

New

Legal Administrative Assistant

Beacon Hill Legal seeks a Legal Administrative Assistant for a contract-to-hire ...

Location

United States , Washington

Salary:

Not provided

Beacon Hill

Expiration Date

Until further notice

Requirements

2+ years of similar administrative support experience within a large law firm setting

Job Responsibility

Preparing, formatting, proofreading, and filing legal documents and correspondence
Maintaining client and matter files
Tracking attorney time, billing, admissions, and CLE requirements
Conducting basic legal research
Assisting with document production, binders, and engagement materials

Fulltime

Legal Administrative Assistant

A San Francisco–based personal injury law firm is seeking a reliable and detail-...

Location

United States , San Francisco

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

1–3+ years of experience as a legal administrative assistant, legal receptionist, or similar role
Prior experience in a law firm or legal services environment required
Exposure to civil litigation or personal injury matters preferred
Strong organizational, communication, and multitasking skills
Proficiency with Microsoft Office
familiarity with legal case management systems a plus
Ability to work on-site in the San Francisco office five days per week

Job Responsibility

Provide administrative support to attorneys, paralegals, and legal staff
Prepare, format, and proofread correspondence and legal documents
Assist with basic court filings and document submissions as directed
Maintain and organize electronic and physical case files
Manage calendars, schedule meetings, and coordinate appointments
Answer phones, direct calls, and interact professionally with clients and vendors
Assist with intake forms, record requests, and general case coordination
Support office operations, including supplies, records management, and special projects

What we offer

medical, vision, dental, and life and disability insurance
eligibility to enroll in company 401(k) plan
free online training
contract-to-hire with long-term potential
opportunity to grow within a plaintiff-side litigation practice
collaborative, team-oriented work environment
centrally located San Francisco office

Legal Administrative Assistant

We are looking for a highly organized Administrative Assistant to support daily ...

Location

United States , Parsippany

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

4 year college degree absolutely required, preferable in criminal justice, law or related field
Prior experience in an administrative, office support, or receptionist position
Strong ability to manage multiple priorities and maintain attention to detail in a fast-paced environment
Proficiency with Microsoft Office applications, including Outlook and Excel
Clear written and verbal communication skills with a customer-service approach focused on attention to detail
Comfortable handling inbound calls, scheduling tasks, and document preparation responsibilities
Data entry experience with the ability to maintain accurate records and organized files
Ability to work with confidential information using sound judgment and discretion

Job Responsibility

Manage calendars, schedule meetings, and coordinate appointments to keep daily operations running smoothly
Prepare, format, and organize documents, correspondence, and office records with a high level of accuracy
Serve as a primary point of contact by answering inbound calls, greeting visitors, and directing inquiries appropriately
Maintain data entry tasks and update internal files, databases, and tracking systems in a timely manner
Support office staff with administrative coordination, follow-up tasks, and general office assistance
Communicate with clients, external partners, and other stakeholders in a clear and courteous manner
Handle sensitive information with discretion while ensuring files and communications remain well organized and up to date

What we offer

medical, vision, dental, and life and disability insurance
company 401(k) plan

Fulltime

Legal Administrative Assistant

We are offering a contract employment opportunity for a Legal Administrative Ass...

Location

United States , Honolulu

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

5+ years of experience in a paralegal, legal assistant, or legal administrative support role within a law firm or corporate legal department
Strong understanding of legal terminology, document preparation, filing practices, and general legal procedures
Demonstrated ability to perform legal research using platforms such as LexisNexis, Westlaw, or similar resources
Proficiency with Office applications, including Word, along with familiarity with legal documentation systems and eDiscovery tools
Excellent written and verbal communication skills with the ability to interact professionally with internal and external stakeholders
Strong organizational skills, close attention to detail, and the ability to manage competing deadlines effectively
Bachelor’s degree in paralegal studies, legal studies, or a related field preferred
paralegal certification is highly valued
Ability to work independently with minimal oversight while also contributing effectively within a collaborative team environment

Job Responsibility

Conduct comprehensive legal research and draft various legal documents such as pleadings, motions, briefs, and other related documents
Manage, organize, and maintain case files and documents ensuring all paperwork is accurate and current
Communicate effectively with clients, witnesses, court personnel, and other external parties to gather information and schedule appointments
Coordinate and schedule meetings, hearings, depositions, and other legal proceedings
Prepare, manage, and file legal documents with courts, administrative agencies, and other relevant entities
Assist in trial preparation tasks such as organizing exhibits, witness lists, and trial binders
Maintain the confidentiality of sensitive information and adhere to the ethical standards of the legal profession
Provide administrative support to attorneys including managing calendars, answering phone calls, and handling correspondence
Stay updated on changes in laws, regulations, and legal procedures relevant to the practice area
Perform other duties as assigned to ensure the efficient operation of the legal department

What we offer

medical
vision
dental
life and disability insurance
401(k) plan
free online training

Fulltime

Legal Administrative Assistant

Robert Half is seeking a polished and detail-oriented Legal Administrative Assis...

Location

United States , White Plains

Salary:

30.00 - 35.00 USD / Hour

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in a legal administrative, legal assistant, or corporate support role
Strong proficiency in Microsoft Office (Word, Outlook, Excel)
Experience working with document management systems
Excellent proofreading, formatting, and organizational skills
High level of attention to detail and ability to manage multiple priorities
Strong communication skills and a professional, client-service mindset
Ability to work independently and maintain discretion

Job Responsibility

Provide day-to-day administrative support to attorneys and legal team members
Manage and maintain legal documents within a document management system
Prepare, format, proofread, and edit legal documents and correspondence
Handle printing, scanning, copying, and distribution of documents with accuracy and efficiency
Maintain organized physical and electronic filing systems
Assist with document coordination and general administrative tasks across the team
Support preparation of transactional materials, including contracts, leases, and closing documents
Ensure strict confidentiality of sensitive client and firm information

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan

Fulltime

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