Legal Administrative Assistant Job at Robert Half (Redwood City)

Legal Administrative Assistant

Our client, a growing full-service law firm, is seeking a Legal Administrative A...

Location

United States , Providence

Salary:

62000.00 - 85000.00 USD / Year

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of experience in a legal administrative, legal assistant, paralegal, or related professional support role
Working knowledge of legal terminology, court procedures, legal documents, and litigation processes
Proficiency in Microsoft Office Suite, including Word, Outlook, Excel, and related office applications
Experience with electronic court filing systems and online court portals preferred
Strong organizational and time management skills with the ability to prioritize multiple tasks and meet competing deadlines
Excellent attention to detail and commitment to accuracy in document preparation and case management
Strong verbal and written communication skills with the ability to interact professionally with clients, attorneys, court personnel, and colleagues
Ability to work collaboratively in a team-oriented environment while managing responsibilities independently
Demonstrated professionalism, discretion, and sound judgment when handling confidential and sensitive information

Job Responsibility

Draft, format, proofread, and prepare legal documents, including pleadings, motions, affidavits, interrogatories, subpoenas, summonses, and related correspondence
Coordinate attorney calendars, appointments, client meetings, court appearances, depositions, hearings, and other case-related events, including all necessary logistics and communications
Maintain, organize, store, and retrieve physical and electronic case files, including pleadings, discovery materials, exhibits, evidence, deposition transcripts, and other legal records
Manage confidential legal documentation and correspondence in accordance with firm policies and ethical standards
Transcribe, edit, and proofread legal documents to ensure accuracy, completeness, and proper formatting
Prepare and electronically file court documents in compliance with applicable court rules, procedures, and filing deadlines
Perform document management functions, including filing, scanning, copying, faxing, and maintaining organized records and document databases
Serve as a primary point of contact by answering telephone calls, screening inquiries, taking detailed messages, and directing communications appropriately
Monitor case deadlines and provide timely reminders to attorneys and staff regarding court dates, filing requirements, and client matters
Assist with administrative projects and provide ongoing support to ensure efficient office operations and timely case management

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Legal Administrative Assistant

Robert Half Legal is partnering with a high-end midsize law firm to identify a p...

Location

United States , Phoenix

Salary:

80000.00 - 90000.00 USD / Year ▼

Robert Half

Expiration Date

Until further notice

Requirements

5+ years of experience in an Executive Assistant, Legal Administrative Assistant, or comparable high-level administrative support role
Active Notary Public commission required
Legal experience is helpful but not required
Excellent organizational skills and exceptional attention to detail
Strong interpersonal and communication skills with the ability to interact confidently and professionally with high-level clients and attorneys
Advanced technical proficiency, including Microsoft Office, DocuSign, Adobe/Kofax, and document formatting tools
Experience with document editing, redlining, and track changes
Ability to work independently, take initiative, and proactively manage workflows with minimal oversight
High level of professionalism, discretion, and client service orientation
Estate Planning, Trusts & Estates, or Wealth Preservation exposure is a plus, but not required

Job Responsibility

Provide high-level administrative support to two attorneys in a fast-paced practice
Serve as a primary point of contact for clients, delivering polished and professional communication in person, by phone, email, and Zoom
Anticipate attorney and client needs and independently manage competing priorities
Coordinate calendars, meetings, conference calls, client appointments, conference rooms, and related materials
Prepare, revise, format, and organize documents with strong attention to detail
Assist with document editing, redlining, track changes, and overall document management
Manage proformas, billing follow-up, and past-due client communications in coordination with attorneys
Maintain physical and electronic filing systems and ensure accurate organization of records
Track attorney CLE requirements and maintain related records as needed
Support office operations and additional administrative responsibilities as assigned

What we offer

Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance
Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan
Free online training
Strong possibility of conversion to a permanent salary of $80,000–$90,000 plus benefits

Fulltime

Legal Administrative Assistant

A San Francisco–based personal injury law firm is seeking a reliable and detail-...

Location

United States , San Francisco

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

1–3+ years of experience as a legal administrative assistant, legal receptionist, or similar role
Prior experience in a law firm or legal services environment required
Exposure to civil litigation or personal injury matters preferred
Strong organizational, communication, and multitasking skills
Proficiency with Microsoft Office
familiarity with legal case management systems a plus
Ability to work on-site in the San Francisco office five days per week

Job Responsibility

Provide administrative support to attorneys, paralegals, and legal staff
Prepare, format, and proofread correspondence and legal documents
Assist with basic court filings and document submissions as directed
Maintain and organize electronic and physical case files
Manage calendars, schedule meetings, and coordinate appointments
Answer phones, direct calls, and interact professionally with clients and vendors
Assist with intake forms, record requests, and general case coordination
Support office operations, including supplies, records management, and special projects

What we offer

Medical, vision, dental, and life and disability insurance
Enrollment in company 401(k) plan

Legal Administrative Assistant

Our client, a successful full-service law firm, is seeking a Legal Administrativ...

Location

United States , Southborough

Salary:

66000.00 - 85000.00 USD / Year

Robert Half

Expiration Date

Until further notice

Requirements

4 or more years of experience, with a strong focus on litigation support
Bachelor's degree preferred
equivalent combination of education and relevant experience will be considered
Demonstrated ability to manage multiple priorities, meet competing deadlines, and maintain exceptional organizational standards in a fast-paced environment
Excellent written and verbal communication skills, with strong attention to detail and a commitment to producing high-quality work
Proven client service orientation with the ability to interact professionally and effectively with attorneys, clients, court personnel, and colleagues
Advanced proficiency in Microsoft Office Suite, including Word, Outlook, Excel, and PowerPoint
Familiarity with document formatting and template management tools and document management systems such as NetDocuments preferred
Ability to exercise sound judgment, maintain strict confidentiality, and handle sensitive information with discretion and professionalism
Adaptable, resourceful, and eager to learn new technologies, processes, and responsibilities in a dynamic legal environment

Job Responsibility

Coordinate and manage attorneys' calendars, including scheduling appointments, meetings, court appearances, and travel arrangements
Draft, proofread, edit, and format legal documents, correspondence, and reports while ensuring accuracy, consistency, and attention to detail
Support attorneys with case management activities by organizing, maintaining, and updating case files and related documentation
Prepare and process legal documents, including pleadings, motions, e-filings, and correspondence, ensuring compliance with court rules and legal procedures
Maintain both electronic and physical filing systems, ensuring records are organized, up-to-date, and readily accessible
Assist with billing and invoicing functions, including time entry, invoice preparation, and responding to client billing inquiries
Provide administrative support by answering and directing phone calls, welcoming clients and visitors, and managing incoming and outgoing mail
Collaborate with and provide backup support to other legal administrative professionals as needed to ensure seamless office operations
Perform additional duties and special projects as assigned to support attorneys and the overall needs of the firm

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

Legal Administrative Assistant

A small civil litigation law office in Santa Rosa is seeking a Legal Administrat...

Location

United States , Santa Rosa

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 1 year of relevant administrative and litigation support experience in a law firm environment
Strong administrative, organizational, and communication skills
Proficiency with Microsoft Office Suite
Ability to work independently and manage competing priorities

Job Responsibility

Prepare, scan, upload, and electronically file court documents
Assist with electronic court filings through One Legal and other filing platforms
Process service requests and filing-related correspondence
Answer and route incoming phone calls
Handle incoming and outgoing mail
Maintain electronic and physical case files
Assist with document organization and records management
Provide front desk and general administrative support
Support calendaring and scheduling activities as needed

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Parttime

Legal Administrative Assistant

We are looking for an organized Administrative Assistant to support a legal team...

Location

United States , Glen Allen

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in administrative support, office coordination, legal support, or case-related clerical work
Ability to manage large volumes of detail accurately while balancing multiple priorities and deadlines
Strong written and verbal communication skills, including the ability to draft clear correspondence and proofread thoroughly
Proficiency with data entry, document management, and general office or case management software
Comfortable handling inbound calls, client communication, and receptionist-style responsibilities in a workplace setting
Working knowledge of legal terminology and legal document handling is preferred
Demonstrated discretion and commitment to maintaining confidentiality with sensitive client and organizational information
Ability to work independently, escalate issues appropriately, and collaborate effectively with supervisors and team members

Job Responsibility

Partner with the lead case manager and administrative leadership to track case progress and help carry out established action plans for client-related legal matters
Monitor outstanding requests and follow up to help obtain needed updates, documents, and task completion in a timely manner
Provide clients with clear case status updates and respond professionally to routine questions through phone and written communication
Prepare, format, and review letters, basic legal documents, and other correspondence for accuracy, grammar, and completeness
Maintain complete case files by copying, organizing, and uploading required records into the case management system while keeping daily activities current
Report progress, priorities, and emerging concerns to supervisors, and raise scheduling risks early so solutions can be developed before deadlines are affected
Support a high-volume caseload by working across approximately 100 to 250 active matters with strong attention to detail and consistent follow-through
Use case management software and VA submission processes to update tasks, process documentation, and assist with file movement and status tracking
Prepare for recurring team discussions by gathering relevant case updates and sharing information needed for daily meetings with department leaders
Contribute to overall team operations by assisting with additional administrative duties and providing coverage for colleagues when needed

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan
Free online training

Legal Administrative Assistant

Our client, a mission-driven legal program supporting children and families, is ...

Location

United States , San Mateo

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Fluency in Spanish (required)
Prior administrative or legal support experience preferred
Strong communication and organizational skills
Comfortable working independently in a remote or low-volume environment
Ability to handle sensitive information with discretion

Job Responsibility

Monitor and manage the intake line, including routing inquiries and capturing key information
Provide Spanish-English translation support for client communications as needed
Assist attorneys with general administrative tasks and case support
Maintain organized records and track basic case or intake activity
Support day-to-day operations to ensure smooth program function

What we offer

medical
vision
dental
life and disability insurance
401(k) plan
free online training
flexible schedule

Parttime

Legal Administrative Assistant

National law firm has an immediate opening for a Legal Administrative Assistant ...

Location

United States , San Jose

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Bachelor’s or Associate’s degree is required. Recent college graduates are encouraged to apply
Must be willing to work on-site in San Jose, California
Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook
Strong verbal and written communication skills
Ability to perform efficiently in a fast-paced, high-volume work environment
Exceptional attention to detail and strong organizational abilities

Job Responsibility

Perform high-volume data entry with precision and efficiency
Organize, maintain, and update legal documents related to visa classifications
Carry out clerical tasks such as copying, printing, and scanning to support office operations
Create and manage both electronic and physical client files for easy access and retrieval
Monitor and track case statuses, ensuring all deadlines and requirements are met
Distribute incoming mail according to established procedures and guidelines

What we offer

Medical, vision, dental, and life and disability insurance
Company 401(k) plan

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