Legal Administrative Assistant/Office Manager Job at Robert Half (Rochester)

Job Description

Our client, a successful law firm, is seeking a Legal Administrative Assistant/Office Manager in Rochester, New York. This role is ideal for someone who can create a welcoming client experience while providing strong administrative and legal support to attorneys. The position combines office coordination with document preparation, court filing support, and assistance with transactional and motion-related matters.

Job Responsibility

Open and close the office on a daily basis and ensure the office is maintained in a professional, organized, and client-ready condition
Serve as the primary point of contact for clients, courts, vendors, and visitors by answering and directing phone calls, responding to routine emails, and providing general assistance
Receive, review, distribute, and process incoming mail, deliveries, and legal correspondence
Prepare, review, proofread, and distribute correspondence, legal documents, pleadings, and closing materials
Assist attorneys with litigation and transactional matters, including drafting, formatting, organizing, and filing legal documents with courts and government agencies
Support motion practice by preparing exhibits, assembling filings, coordinating service, and maintaining filing records
Assist with real estate and other closings by preparing closing packages, reviewing documents, coordinating signatures, and tracking post-closing requirements
Monitor case calendars, court dates, filing deadlines, and other critical dates to ensure timely compliance
Maintain and organize client files, case records, and document management systems, ensuring accuracy and confidentiality
Conduct basic legal and factual research and gather information needed to support attorneys in active matters
Coordinate with clients, opposing counsel, courts, title companies, and other third parties regarding case and transaction-related matters
Schedule payments of invoices, firm expenses, and other accounts payable obligations
Record attorney time entries and maintain accurate billing records
Prepare client invoices and assist with billing and accounts receivable functions
Arrange for the delivery, service, and receipt of legal documents, packages, and other materials
Track, record, deposit, and reconcile client and firm payments, including checks
Provide general administrative and paralegal support to attorneys and the firm as needed, including special projects and case management responsibilities

Requirements

2+ years of legal admin/office manager experience in a law firm (litigation experience is a PLUS)
Excellent written and verbal communication skills with a professional and client-focused demeanor
Ability to work independently, exercise sound judgment, and maintain confidentiality of sensitive information
Proficiency with Microsoft Office Suite, including Word, Outlook, Excel, and Adobe Acrobat

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Robert Half - All Job Offers

Select Country

Legal Administrative Assistant/Office Manager

Job Description

Job Responsibility

Requirements

What we offer

Looking for more opportunities?

Legal Administrative Assistant/Office Manager

Administrative Support Assistant/Office Services Coordinator

Restaurant Team Member

Support Worker

Civil Engineering Lead

Infrastructure Design Technician

Restaurant Team Member

Skilled Butcher

Restaurant Shift / Floor Manager

Our AI answers in your language