CrawlJobs Logo
Robert Half Logo Robert Half · Human Resources

Leave of Absence Specialist

United States, Van Nuys · Job Posted April 12, 2026

Job offer has expired

Job Link Share

Job Description

The Leave of Absence (LOA) Specialist is responsible for administering and managing all aspects of employee leave programs. This role ensures a smooth, compliant, and employee-centered leave process while partnering closely with HR, managers, and external vendors.

Job Responsibility

  • Administer end-to-end leave of absence processes, including FMLA, state leaves, disability, and company-sponsored leave programs
  • Serve as the primary point of contact for employees and managers regarding leave policies, eligibility, and procedures
  • Review, track, and maintain accurate leave documentation and records in compliance with applicable laws and internal policies
  • Coordinate with third-party administrators, payroll, and benefits teams to ensure accurate leave processing and pay continuity
  • Monitor leave timelines, extensions, and return-to-work processes, including accommodations when applicable
  • Ensure compliance with federal, state, and local regulations, including FMLA, ADA, and other applicable leave laws
  • Provide guidance to managers on employee leave situations and best practices
  • Identify opportunities for process improvement and contribute to HR projects and initiatives
  • Maintain confidentiality while handling sensitive employee information

Requirements

  • 2+ years of experience in leave administration, HR, or a related field
  • Strong knowledge of FMLA, ADA, and state leave laws preferred
  • Excellent organizational and time management skills with strong attention to detail
  • Ability to manage multiple cases simultaneously in a fast-paced environment
  • Strong communication and problem-solving skills
  • Experience working with HRIS systems and/or leave management platforms preferred

What we offer

  • Medical, Dental and Vision Insurance
  • 401K Retirement
  • Sick Time Off
  • Tuition Reimbursement
Robert Half - All Job Offers

Looking for more opportunities?

Search for other job offers that match your skills and interests.

Suggested Tags: Frontend Developer Secretary Talent Manager Salesforce Administrator Data Analyst
Similar Jobs for

Leave of Absence Specialist

8 matching positions

Leave Management Specialist

The Leave Management Specialist will administer the full cycle of employee leave...
Location
Location
United States , Richardson
Salary
Salary:
Not provided
associaonline.com Logo
Associa
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Knowledge of Microsoft Office products (Word, Excel, Outlook, etc.) at a proficient level
  • Professional customer service and communication skills (phone, interpersonal, written, verbal, etc.)
  • Ability to manage multiple complex cases with professionalism and accuracy
  • Time management and critical prioritization skills
  • Detail-oriented with a proactive, solutions-focused mindset
  • 3+ years of experience in leave administration and benefits
  • Working knowledge of FMLA, ADA, WC and federal/state leave laws
  • Experience coordinating with third-party administrators
  • Excellent communication, organization, and documentation skills
  • Experience in a multi-state, distributed work environment
Job Responsibility
Job Responsibility
  • Administration of Leave of Absences and ADA Accommodations
  • Manage the full cycle process for leaves including FMLA, ADA, PWFA, personal, military, workers’ compensation, and state leave programs
  • Act as the point of contact for employees and HR to address leave and accommodation requests or inquiries, providing clear communication and guidance
  • Partner with TPAs to ensure accurate processing of claims, eligibility determinations, and timely updates
  • Track proper management of leave use and approvals, certification deadlines, return-to-work status, and ongoing evaluations to ensure thorough and accurate documentation and compliance
  • Collaborate with employees, leaders and HR to facilitate accommodations request evaluations, complete the interactive engagement process and determine reasonable solutions
  • Coordinate with payroll to ensure leave status, benefit premium deductions, paid leave coordination, and return-to-work updates are accurately processed
  • Coordinate and track payment and delinquent benefit premiums with employees during duration of leave and/or upon return to work
  • Benefits Administration: Assist to provide excellent customer service support regarding company benefits to employees via email, phone or other company channels
  • Work closely with Benefits Team, TPAs and Payroll to ensure employee data is accurate in HRIS and vendor systems
Read More
Arrow Right

Leave Of Absence Specialist

This position reviews, assesses and processes exception time for employees who a...
Location
Location
United States , Overland Park
Salary
Salary:
Not provided
https://www.t-mobile.com Logo
T-Mobile
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Bachelor's Degree OR combination of education and experience deemed equivalent
  • Acceptable areas of study include Human Resources or related field
  • 3+ years experience in Human Resources
  • 1-2 years prior experience in Customer Service role
  • 1- 2 years of experience in administering, assessing and coordinating mandated leaves, return to work and disability accommodation related to employment
  • Communication both verbal and in writing in an articulate, thorough responsive manner
  • Attention to detail and passion for high-quality work product
  • Customer Service skills to handle the sensitive and delicate personal situations that involve leave and disability
  • At least 18 years of age
  • Legally authorized to work in the United States
Job Responsibility
Job Responsibility
  • Reviews and enters exception time into our timekeeping system based on established leave related policies
  • Researches leave of absence dates with vendor to ensure accurate payment while the employee is on a leave of absence
  • Compiles leave of absence claim history for Legal related inquiries
  • Reviews, completes and submits state disability forms for employees to the state specific disability program
  • Manages ServiceNow tickets to trouble shoot employees’ questions related to leave and exception time, return to work issues, data corrections and other leave and pay related questions
  • Communicates with our vendor, employees, managers and HR regarding leave of absence related decisions
  • Periodically audits claim leave start and end dates across multiple systems to ensure data accuracy
  • Manages difficult situations with a professional and ethical demeanor (for example escalations, fraud, and guidance on employee action, EEOC or legal investigations)
  • Evaluates and applies federal and state legislation to T-Mobile practices and expertise to build trusted relationship with HR or field partners
  • Ensures accurate LOA status in HR, Timekeeping and Payroll databases
What we offer
What we offer
  • Competitive base salary and compensation package
  • Annual stock grant
  • Employee stock purchase plan
  • 401(k)
  • Access to free, year-round money coaches
  • Medical, dental and vision insurance
  • Flexible spending account
  • Paid time off
  • Up to 12 paid holidays
  • Paid parental and family leave
  • Fulltime
Read More
Arrow Right

Leave Of Absence Specialist

The LOA Specialist will operate in a team setting and provide total leave of abs...
Location
Location
United States , Irvine
Salary
Salary:
24.00 USD / Hour
aus.com Logo
Allied Universal®
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • High school diploma or equivalent (e.g., GED)
  • Minimum of one (1) year of human resources experience in a fast-paced environment
  • Demonstrated ability to take initiative, successfully handle and prioritize multiple competing assignments and effectively manage deadlines
  • Highly proficient in all Microsoft Office applications, specifically Excel, and able to effectively utilize all available office management technology
  • Ability to maintain correspondence, discussions, and materials in strictest confidence
  • Outstanding oral and written communication skills, professional, articulate, and able to use good independent judgment and discretion
  • Ability to successfully interact at all levels of the organization, including with clients, while functioning as a team player
  • Proactive problem solving skills with excellent attention to detail and accuracy
  • Basic knowledge of commonly used human resources concepts, labor laws, and practices
  • Willingness and ability to work overtime as needed
Job Responsibility
Job Responsibility
  • Provide leave of absence claim management oversight, with the support of our third-party administrator
  • Track and analyze leave of absence data using our internal HRIS system and Excel
  • Respond to requests from state agencies and insurance companies regarding company plans, state paid disability and leave programs
  • Provide excellent customer service by providing timely responses via phone, email and mail including offering guidance to all potential LOA inquiries
  • Support the day-to-day outsourced Leave of Absence administration while developing and maintaining relationships with other departments including but not limited to Human Resources, workers' compensation, and corporate counsel
  • Properly engage with managers and Human Resources in the interactive process and document reasonable accommodations
  • Attend on-going continuing education on Leave of Absence topics and ensure 100% federal and state compliance in all areas in which we operate
What we offer
What we offer
  • Medical, dental, vision, basic life, AD&D, and disability insurance
  • Enrollment in our company's 401(k)plan, subject to eligibility requirements
  • Eight paid holidays annually, five sick days, and four personal days
  • Vacation time offered at an accrual rate of 3.08 hours biweekly
  • Fulltime
Read More
Arrow Right

Leave of Absence & HR Specialist

Our client, a leading manufacturer, is seeking a dynamic Leave of Absence & HR S...
Location
Location
United States , Chicago
Salary
Salary:
60000.00 - 70000.00 USD / Year
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Bilingual in Spanish (verbal and written)
  • Proven end-to-end experience managing high-volume leaves of absence (FMLA, personal, etc.)
  • demonstrated ability to independently process and track 30+ (minimum) leaves annually
  • HR generalist background within a manufacturing environment
  • Proficient with Paycor or similar HRIS/payroll technology
  • Able and willing to collaborate cross-functionally and jump into new duties as required
Job Responsibility
Job Responsibility
  • Manage the full lifecycle of employee leaves (FMLA, ADA, personal, medical, etc.) with a focus on high-volume processing (30+ absences per year)
  • Serve as the main point of contact for all leave of absence requests, documenting, tracking, and communicating status updates
  • Own all aspects of the leave process—80% of the role centers on this function
  • Support open enrollment, general benefits administration, and employee questions related to health, disability, and other benefit programs
  • Collaborate with manufacturing supervisors and HR colleagues to keep operations running smoothly during staffing shortages
  • Use Paycor HRIS and associated systems to track leaves and employee data
  • Flexibly support other HR functions as needed to maintain team productivity
  • Foster a positive, inclusive, and energetic workplace culture
  • Step up to fill gaps when peers are out, adapting quickly in a fast-paced setting
What we offer
What we offer
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
  • Fulltime
Read More
Arrow Right

Leave of Absence & HR Specialist

Our client, a leading manufacturer, is seeking a dynamic Leave of Absence & HR S...
Location
Location
United States , Chicago
Salary
Salary:
60000.00 - 70000.00 USD / Year
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Bilingual in Spanish (verbal and written)
  • Proven end-to-end experience managing high-volume leaves of absence (FMLA, personal, etc.)
  • demonstrated ability to independently process and track 30+ (minimum) leaves annually
  • HR generalist background within a manufacturing environment
  • Proficient with Paycor or similar HRIS/payroll technology
  • Able and willing to collaborate cross-functionally and jump into new duties as required
Job Responsibility
Job Responsibility
  • Manage the full lifecycle of employee leaves (FMLA, ADA, personal, medical, etc.) with a focus on high-volume processing (30+ absences per year)
  • Serve as the main point of contact for all leave of absence requests, documenting, tracking, and communicating status updates
  • Own all aspects of the leave process—80% of the role centers on this function
  • Support open enrollment, general benefits administration, and employee questions related to health, disability, and other benefit programs
  • Collaborate with manufacturing supervisors and HR colleagues to keep operations running smoothly during staffing shortages
  • Use Paycor HRIS and associated systems to track leaves and employee data
  • Flexibly support other HR functions as needed to maintain team productivity
  • Foster a positive, inclusive, and energetic workplace culture
  • Step up to fill gaps when peers are out, adapting quickly in a fast-paced setting
What we offer
What we offer
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
  • Fulltime
Read More
Arrow Right

Hr specialist

We are looking for a dedicated HR Specialist to join our team in Dallas, Texas. ...
Location
Location
United States , Dallas
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Proven experience in HR administration with a focus on leave management and employee relations
  • Strong understanding of leave laws, including FMLA, HIPAA, and other relevant regulations
  • Proficiency in HRIS systems and ability to manage data accurately
  • Excellent organizational skills and attention to detail in administering leave programs
  • Exceptional communication and interpersonal skills with a service-oriented mindset
  • Ability to handle sensitive information with discretion and maintain confidentiality
  • Knowledge of onboarding processes and their connection to leave programs
  • Prior experience in a HIPAA-regulated environment is highly preferred
Job Responsibility
Job Responsibility
  • Administer leave-of-absence programs with a focus on accuracy, compliance, and empathy
  • Collaborate with employees, managers, payroll, and third-party administrators to ensure seamless leave processes
  • Maintain up-to-date knowledge of leave laws and regulations, ensuring all programs meet legal requirements
  • Support employees through medical leaves, parental leave, and other protected absences with professionalism and care
  • Oversee the documentation and tracking of leave requests using HRIS systems
  • Act as the primary point of contact for employees and managers regarding leave policies and procedures
  • Ensure compliance with HIPAA regulations and maintain confidentiality of employee information
  • Identify opportunities for process improvements within leave administration and recommend solutions
  • Provide guidance on employee relations matters related to leave and absence policies
  • Assist with onboarding processes to ensure new hires are informed about leave programs and benefits
What we offer
What we offer
  • medical, vision, dental, and life and disability insurance
  • eligible to enroll in our company 401(k) plan
Read More
Arrow Right

Compensation And Benefits Specialist

We are looking for a Compensation and Benefits Specialist to support leave and a...
Location
Location
United States , Homewood
Salary
Salary:
26.00 - 28.00 USD / Hour
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Experience managing leave of absence cases, including medical, intermittent, and continuous leave requests
  • Working knowledge of short-term disability, FMLA, and broader leave administration practices
  • Ability to review documentation carefully, identify inconsistencies, and complete detailed auditing tasks
  • Background in claim administration, benefit functions, or related employee support processes
  • Strong written and verbal communication skills with the ability to work effectively with managers, employees, and medical offices
  • High level of organization and discretion when handling sensitive employee information
  • Proficiency in tracking case activity, maintaining accurate records, and meeting deadlines in a structured environment
Job Responsibility
Job Responsibility
  • Oversee short-term disability and other leave cases from intake through resolution, ensuring each request is processed accurately and on schedule
  • Evaluate medical certifications and related documentation, identify missing information, and follow up with providers or employees when additional details are needed
  • Coordinate with managers to provide updates on leave status, expected timelines, and required next steps while maintaining confidentiality
  • Administer intermittent and continuous leave requests in accordance with company policy and applicable regulations
  • Maintain accurate attendance and leave records, perform routine audits, and resolve discrepancies in case files or tracking systems
  • Respond to employee and leadership questions regarding leave options, documentation requirements, and benefit-related processes
  • Support compliance with applicable leave programs such as medical leave, family leave, and related benefit administration activities
  • Assist with claim and benefit administration tasks tied to absences, including documentation review and status monitoring
What we offer
What we offer
  • Medical
  • Vision
  • Dental
  • Life and disability insurance
  • 401(k) plan
  • Fulltime
Read More
Arrow Right

HR Shared Services Specialist

The Benefits/LOA specialist reports to the North Americas Associate Service Cent...
Location
Location
United States , San Antonio
Salary
Salary:
30.00 - 34.00 USD / Hour
gomillenniumsoft.com Logo
MillenniumSoft Inc
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Previous experience in the operation and administration of Benefit Programs
  • Minimum of 3 years’ experience in Benefits Program (H&W and LOA) administration and preferred in a mid/large size Global organization
  • HR Generalist experience a plus
  • Knowledge of retirement program administration and compliance
  • Knowledge of IRS, ERISA, HIPAA, ACA, FMLA, ADAAA and DOL regulations
  • Excellent oral and written communication skills with the ability to independently compose routine written communications
  • Proficient in H&W and LOA end to end processing
  • Workday and SAP experience is desirable
  • Proficient in Microsoft Office including Excel, Word, Power Point, and Outlook
  • Strong attention to detail and the ability to use that information to represent the service center to the CoE using influence and persuasion to ensure process considerations are accounted for in new or modified programs and policies
Job Responsibility
Job Responsibility
  • Collaborates with internal/external resources to support the administration of the Company’s Health & Welfare and Leave of Absence programs as required
  • Works directly with outside vendors on daily transactions, special projects and issue resolution
  • Document and maintain key processes, procedures and guides for benefit plans administration
  • Supports and responds to internal requests in the collection of audit data for program compliance and control requirements
  • Assist with the maintenance of summary plan descriptions, presentations, participant guides, and employee benefit program communication for call scripts
  • Serves as the subject matter expert for the both the H&W and LOA programs, policies and processes in support of issue resolution
  • Manages the vendor partnership to include operational regular meetings, day to day inquiries from vendors in support of compliance with plan documents and regulations, SLA, and overall contract agreements
  • Responsible for the implementation of the Annual Enrollment benefits
  • Responsible for the coordination of benefits related activities including those with external benefits vendors - coordination of premium payments, vendor mapping, data issues and verification, solicit beneficiary forms, coordinate address searches, court orders and reporting/reconciliations
  • Supports the BD Healthy Lives program activities and the tuition reimbursement process
  • Fulltime
Read More
Arrow Right