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OpenAI Logo OpenAI · Human Resources

Leave & Accommodation Case Manager

United States, San Francisco 180000.00 - 200000.00 USD / Year · Job Posted February 21, 2026
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Job Description

We’re hiring a Leave & Accommodation Specialist to own day-to-day operations across OpenAI’s leave of absence and workplace accommodations programs. This is a hands-on, employee-facing role responsible for intake and case management, policy and compliance execution, HRIS and payroll coordination, and vendor partnership. You’ll serve as a primary point of contact for employees and managers navigating leave or accommodation needs, exercising sound judgment and discretion in sensitive situations, and helping improve tools, documentation, and workflows across Total Rewards. This role reports to the Senior Manager, Global Leave & Accommodation.

Job Responsibility

  • Own day to day end-to-end global leave and accommodations operations, from intake through system updates, payroll coordination, and resolution
  • Serve as a primary resource for U.S. and international employees and managers for leave and accommodation requests, including medical, parental, statutory, and other protected leaves, as well as ergonomic, disability-related, and religious accommodations
  • Ensure compliance with global applicable laws (e.g., FMLA, ADA, CFRA, PDL, FEHA), partnering with Legal on complex cases
  • Audit and maintain accurate global leave and accommodation data in HRIS systems (Workday preferred)
  • partner with HR Systems on testing, audits, and issue resolution
  • ensure accurate advice-to-pay, coordinating company-paid time off, statutory benefits, vendor-reported pay events, and company top-ups
  • Support relationships with third-party administrators and vendors, coordinating handoffs and resolving issues as needed
  • Provide clear, empathetic guidance on global leave entitlements, documentation, and timelines and identify opportunities to improve clarity, equity, and efficiency
  • contribute to refining workflows, tools, and documentation

Requirements

  • 5+ years of experience owning leave of absence and/or workplace accommodations operations and case management in a fast-paced, multi-state and/or global environment
  • Strong working knowledge of leave and accommodations requirements (e.g., FMLA, ADA and applicable state/local laws
  • plus statutory leave frameworks as relevant)
  • Proven ability to coordinate across Legal, HRBPs, Payroll, HR Systems, and third-party administrators/vendors
  • High attention to detail and data integrity (HRIS/Workday preferred), strong judgment, and comfort operating independently
  • Empathy-driven communication skills and discretion in sensitive, employee-facing situations
  • Track record of improving operational processes, documentation, and employee experience

What we offer

  • Medical, dental, and vision insurance for you and your family, with employer contributions to Health Savings Accounts
  • Pre-tax accounts for Health FSA, Dependent Care FSA, and commuter expenses (parking and transit)
  • 401(k) retirement plan with employer match
  • Paid parental leave (up to 24 weeks for birth parents and 20 weeks for non-birthing parents), plus paid medical and caregiver leave (up to 8 weeks)
  • Paid time off: flexible PTO for exempt employees and up to 15 days annually for non-exempt employees
  • 13+ paid company holidays, and multiple paid coordinated company office closures throughout the year for focus and recharge, plus paid sick or safe time (1 hour per 30 hours worked, or more, as required by applicable state or local law)
  • Mental health and wellness support
  • Employer-paid basic life and disability coverage
  • Annual learning and development stipend to fuel your professional growth
  • Daily meals in our offices, and meal delivery credits as eligible
  • Relocation support for eligible employees
  • Additional taxable fringe benefits, such as charitable donation matching and wellness stipends, may also be provided
  • Offers Equity
  • performance-related bonus(es) for eligible employees
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