Leasing Occupancy Specialist Job at Robert Half (Chelsea)

Occupancy Specialist

We are looking for a detail-oriented Occupancy Specialist to support affordable ...

Location

United States , San Francisco

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Working knowledge of affordable housing regulations and Fair Housing practices
Strong attention to detail with the ability to manage multiple deadlines and maintain organized records
Proficiency with Microsoft Office applications
experience using Yardi is preferred
Clear written and verbal communication skills with a customer-focused approach
Ability to multitask effectively in a fast-paced property management or housing environment
Demonstrated commitment to learning and staying current with compliance requirements and program updates

Job Responsibility

Oversee occupancy documentation to help ensure adherence to applicable income thresholds, rent restrictions, and program guidelines
Evaluate resident files for new admissions and annual eligibility renewals, confirming that required information is complete and properly approved
Track certification deadlines, audit calendars, and related compliance milestones to support timely follow-up and file maintenance
Partner with internal teams on regulatory reviews, operational reporting, policy documentation, and outreach efforts connected to property occupancy
Support leasing administration by reviewing lease paperwork, assisting with applicant screening steps, and helping maintain accurate resident records
Communicate with residents, applicants, and team members to gather required materials and resolve questions related to occupancy status and documentation

What we offer

Medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Occupancy Specialist

We are looking for a detail-oriented Occupancy Specialist to support occupancy-r...

Location

United States , Bronx

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of experience in property management, property administration, or a related housing support role
Fluency in both Spanish and English is required
Strong administrative skills with the ability to manage documentation, deadlines, and resident correspondence
Previous exposure to lease renewals, recertifications, or occupancy-related processes is preferred
Experience working in a back-office property management environment is highly valued
Familiarity with Yardi or a similar property management platform is preferred
Ability to handle multiple tasks independently while maintaining accuracy and professionalism

Job Responsibility

Coordinate monthly recertification and lease renewal activities, making sure required documents are prepared, distributed, and tracked on schedule
Communicate with residents to collect completed renewal paperwork and issue follow-up notices when documentation is missing or overdue
Maintain accurate tenant files by copying, scanning, and uploading lease records into the property management system
Support annual property and unit registration processes by preparing documentation and assisting with administrative tasks assigned by leadership
Provide limited front-desk or switchboard coverage as needed to help maintain smooth daily office operations
Assist with special assignments and administrative projects that support the property management team
Keep organized records and monitor time-sensitive items to help ensure compliance with occupancy and leasing requirements

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan

Fulltime

Occupancy Specialist

In this role, you will perform day-to-day leasing and marketing activities relat...

Location

United States , Boston

Salary:

Not provided

Cruz Companies

Expiration Date

Until further notice

Requirements

High School diploma or GED
1-3 years of work experience
Excellent customer service skills
Superb attention to detail
Outstanding verbal and written communication skills
Experience with computer systems including Microsoft Office Suite

Job Responsibility

Interact with prospective and current residents to achieve maximum occupancy
Generate and manage traffic, wait list, property tours, leasing apartments, qualifying prospects, and following up on prospect leads
Prepare lease documentation applicable to program types, complete move-in paperwork and procedures, maintain applicable databases, and ensure tour route, amenity areas, and show units are to company standard
Deliver customer service that exceeds expectations for new and current residents
Educate and implement Cruz Management programs, processes, and policies to new and current residents as applicable
Review, prioritize, and distribute resident service requests as required
May assist with the planning and facilitation of property events or programs required by the mixed income program guidelines
May assist on-site management with ensuring all marketing documents, supplies, reports, advertisements, and web content are current and updated a necessary based on property, regional or corporate initiatives
Maintain relationships with area businesses, local housing offices, employers, and real estate brokers to generate new business or to maintain an extensive waiting list for all unit types
Remain current with local events and hiring trends that may have an impact on the property

Fulltime

Occupancy Specialist

The Occupancy Specialist ensures that housing units within the Supported Housing...

Location

United States , Brookline

Salary:

27.00 - 30.00 USD / Hour

Beacon Hill

Expiration Date

Until further notice

Requirements

High school diploma or equivalent
Valid Massachusetts driver's license with a good driving record
Personal vehicle for travel between sites
Ability to obtain COS, CPO, or similar certification within one year
Minimum one year of assistant‑level or general property management experience
At least two years of leasing or occupancy‑related work
Familiarity with HUD 4350.3 Multi‑Family Section 8 regulations
Experience supporting individuals facing homelessness, disabilities, or substance use challenges
Understanding of LIHTC and HOME housing program requirements

Job Responsibility

Ensures housing units within the Supported Housing Department remain consistently filled, working toward a 97% occupancy benchmark
Partners closely with housing authorities, applicants, and advocates to complete placements quickly while maintaining compliance with HUD guidelines and Fair Housing standards
Outreach and marketing of available units across agency programs and community networks
Hosting or participating in housing events, showing units throughout the Boston area, and connecting with referral sources
Manages data entry and transactions within property management software
Provides general administrative support to the housing team
Assisting with other occupancy functions or property management responsibilities as needed

Fulltime

Trades Specialist V

Incumbent will monitor, maintain adjust, and repair building specialty systems o...

Location

United States , Charleston

Salary:

Not provided

MUSC Health

Expiration Date

Until further notice

Requirements

A high school diploma and three years trade experience that is directly related to the area of employment
Some positions require a commercial driver's license
Some positions require EPA-approved freon recovery certification
Ability to obtain and maintain a valid drivers license
Ability to obtain and maintain EPA Approved Freon recovery certification

Job Responsibility

Monitor, maintain adjust, and repair building specialty systems owned or leased by the Medical University Hospital Authority in order to ensure safety, environmental control and economy of mechanical, electrical, systems
Maintain Personal Protection Equipment properly and turn in for replacement any worn or broken equipment
Wear Personal Protection Equipment as needed by the activity
Provide and maintain a safe working environment for themselves and for staff and public around them
Adhere to all requirements regarding infection control for the protection of patients and staff when in sterile, or biohazard areas
Report any unsafe situation to members of Facility Management immediately
Must be able to interact with staff and coworkers in courteous professional manner
Must be clean, neat and perform work in a neat professional workman like manner
Must be able to communicate verbally and in writing to customers and staff regarding information such as Trouble Call Tickets, Daily Equipment Logs, Time Sheets, Parts Requests and other day-to-day documents
On a rotating basis, be available to respond to emergency after hours and weekend duty to make essential system repairs

Fulltime

Property Administrator

We are looking for a Property Administrator to support a non-profit housing prog...

Location

United States , Chicago

Salary:

19.00 - 23.00 USD / Hour

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in housing, property management, occupancy administration, or a related environment is preferred.
Strong customer service skills with the ability to handle sensitive situations calmly and effectively.
Proficiency in typing and data entry, with working knowledge of Microsoft Excel and Word.
Ability to prepare, review, and organize lease files and other housing-related documentation.
Experience supporting diverse populations, including individuals with mental health or physical disability needs, is highly valued.
Bachelor’s degree preferred, ideally in Human Services, Business, or a related field.
Certified Occupancy Specialist or similar housing certification is a plus.
Spanish language skills, including verbal communication and translation support, are preferred.

Job Responsibility

Address complex resident occupancy concerns and work through escalated housing issues with professionalism and urgency.
Support efforts to preserve stable housing by coordinating solutions that help prevent avoidable evictions.
Maintain accurate resident, lease, and subsidy records while ensuring documents are complete and properly organized.
Communicate with residents, staff, and outside partners to gather information, explain processes, and resolve service-related questions.
Provide administrative support related to property operations, including data entry, document compilation, and case follow-up.
Assist with occupancy-related reviews and help monitor compliance with housing program requirements.
Use office software and internal systems to track activity, prepare records, and manage daily administrative work.
Offer bilingual communication support in Spanish when assisting residents and translating housing-related information as needed.

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Transportation Specialist

Amentum is looking for a Transportation Specialist to join our #pecan team! The ...

Location

United States , Fort Gordon

Salary:

50000.00 - 100000.00 USD / Year

Amentum

Expiration Date

Until further notice

Requirements

High school diploma or equivalent
Knowledge of transportation and logistics principles, including scheduling, routing, and cargo handling
Working knowledge of operating and maintaining Material Handling Equipment (e.g., forklifts) and vehicles
Familiarity with basic mathematical functions for tracking shipments, calculating weights, and estimating delivery times
Proficiency in using databases, tracking software, and other transportation management tools to support operational needs
Strong organizational skills and attention to detail in recordkeeping, scheduling, and communication
Effective verbal and written communication skills to interact with customers, vendors, and internal teams
Valid driver’s license with a clean driving record (CDL may be required depending on vehicle use)
TS/SCI with Poly clearance
Four (4) or more years of relevant experience in transportation logistics, shipping, receiving, or a related occupation

Job Responsibility

Coordinate and oversee the efficient movement of goods, materials, and personnel to ensure compliance with customer requirements, organizational policies, and regulatory standards
Manage transportation and shipment of goods, materials, and equipment, ensuring deliveries align with customer timelines and specifications
Coordinate local and regional transportation schedules using Agency-owned and leased vehicles, ensuring proper material handling and timely pickups/deliveries
Verify delivery instructions for oversized or sensitive cargo and adjust plans to minimize risks during transit
Create and maintain accurate records for shipments, including manifests, delivery receipts, bills of lading, and transportation reports
Ensure compliance with Agency regulations, applicable laws, and standard operating procedures (SOPs) regarding the transportation of materials and equipment
Resolve discrepancies related to shipped or received goods by collaborating with vendors, customers, and internal teams
Inspect vehicles, equipment, and cargo to ensure they meet safety standards, damage-free handling, and operational functionality before and after shipments
Implement and enforce safety protocols, including securing cargo and adhering to weight limits, vehicle maintenance schedules, and traffic regulations
Identify and report any transportation-related hazards, vehicle malfunctions, or operational issues for resolution

What we offer

Health, dental, and vision insurance
Paid time off and holidays
Retirement benefits (including 401(k) matching)
Educational reimbursement
Parental leave
Employee stock purchase plan
Tax-saving options
Disability and life insurance
Pet insurance

Fulltime

Property Manager – Affordable Housing

A well-established, mission-driven housing organization is seeking an experience...

Location

United States , Wethersfield

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High School Diploma or GED required
college degree preferred
3+ years of property management experience, preferably within affordable/LIHTC housing
Demonstrated knowledge of LIHTC, HUD, state housing agency, and Fair Housing regulations
Required certifications: LIHTC-related certification (C3P, Tax Credit Specialist, etc.) and/or Certified Occupancy Specialist (COS)
Experience supervising on-site staff and coordinating maintenance operations
Valid driver’s license and reliable transportation

Job Responsibility

Ensure ongoing compliance with LIHTC, HUD, state housing agency, and Fair Housing regulations
Oversee resident certifications and annual recertifications
Maintain audit-ready resident files and conduct regular file reviews
Prepare for and manage regulatory audits and inspections
Oversee daily property operations including administrative, financial, and maintenance functions
Ensure accurate rent collection, lease enforcement, and documentation
Monitor operating budgets and control expenses
Manage leasing activity to maintain optimal occupancy
Oversee waitlist management, application processing, and move-in and move-out procedures
Coordinate maintenance activities, unit turns, and preventive maintenance

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Fulltime

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