Leasing Assistant receptionist Job at Robert Half (Pittsburgh)

Leasing Administrative Assistant

We are looking for a detail-oriented Leasing Administrative Assistant to support...

Location

United States , Michigan City

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of experience in an administrative, office support, or receptionist role
Demonstrated ability to handle inbound calls with professionalism and clear communication
Strong data entry skills with a high level of accuracy and attention to detail
Experience performing general administrative office duties in a fast-paced environment
Comfortable managing front desk or reception responsibilities while supporting multiple priorities
Proficiency with standard office software and general computer systems
Strong organizational skills and the ability to work independently in a part-time support role

Job Responsibility

Provide administrative support for leasing operations, ensuring documents, records, and correspondence are organized and up to date
Answer incoming calls courteously, respond to routine inquiries, and direct messages to the appropriate team members
Welcome visitors and assist with front desk coverage to maintain a positive and efficient office environment
Enter and update data in internal systems with accuracy, maintaining reliable leasing and office records
Prepare forms, letters, and general office documents to support day-to-day administrative needs
Coordinate schedules, appointments, and routine office tasks to help the team operate smoothly
Assist with filing, scanning, and record maintenance to support compliance and document accessibility

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan

Parttime

Administrative Assistant

We are looking for a detail-oriented Administrative Assistant to support a comme...

Location

United States , Metairie

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in an administrative, office support, or receptionist role
Ability to manage inbound calls and communicate clearly with tenants, vendors, and internal teams
Strong data entry skills with a high level of accuracy and attention to detail
Experience handling basic accounting support, such as entering accounts payable or invoice information
Familiarity with commercial leasing, commercial property management, or a related real estate environment is preferred
Proficiency with Microsoft Office applications, including Word, Excel, and Outlook
Strong organizational skills and the ability to manage multiple priorities in a fast-paced office setting.

Job Responsibility

Provide day-to-day administrative support to commercial property managers, helping coordinate office activities and maintain organized records
Welcome visitors, manage front-desk coverage, and handle incoming phone calls with courtesy and efficiency
Enter invoices and payable information accurately, supporting light accounting functions and timely record maintenance
Prepare, update, and file documents, reports, correspondence, and other office materials as needed
Maintain data in internal systems and spreadsheets, ensuring information is current, accurate, and easy to retrieve
Assist with leasing and property management administrative tasks, including document tracking and general tenant-related support
Use Microsoft Office applications to create correspondence, organize information, and support routine reporting needs.

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan eligibility
Free online training

Administrative Assistant

We are looking for an Administrative Assistant to provide dependable office supp...

Location

United States , Woodbridge

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience providing administrative support in an office environment, preferably within real estate, sales, leasing, or a related business setting
Strong data entry skills with the ability to maintain accurate records and process detailed documentation efficiently
Ability to manage inbound calls, written correspondence, mail handling, and general receptionist-style responsibilities with strong attention to detail
Familiarity with coordinating schedules, appointments, and multiple priorities in a fast-paced office
Strong organizational skills and attention to detail, especially when working with transaction files, reports, and compliance-related paperwork
Effective communication skills with the ability to work collaboratively with office staff, managers, and sales professionals
Comfortable using standard office software and administrative systems to support reporting, file management, and daily operations

Job Responsibility

Manage administrative workflows related to new property listings and closed sales, including entering information into internal systems and reviewing documentation for accuracy and completeness
Prepare and maintain transaction records such as purchase agreements, sold files, and monthly activity reports while ensuring deadlines are met
Calculate advertising charges, review promotional content for accuracy, and submit approved ads to local publications as needed
Support office operations by distributing assignments, handling correspondence and mail, answering inbound calls, and assisting with appointment coordination
Monitor escrow and pending transaction files when applicable, confirming required documents and details are complete, compliant, and properly recorded
Coordinate with staff, managers, and sales associates to promote smooth communication and provide day-to-day administrative support across the office
Assist with scheduling, training, and oversight of office personnel, and provide backup coverage to maintain consistent departmental support
Help organize special events and prepare marketing materials such as flyers, brochures, collateral pieces, and handouts
Take on additional office and administrative duties as assigned to support business needs during the contract period

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Fulltime

Office Manager

We are looking for an organized and service-oriented Office Manager to support d...

Location

United States , Seattle

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience in office management, administrative support, or a similar operations-focused role
Ability to provide attentive customer service in a fast-paced, client-facing environment
Working knowledge of payment handling, transaction balancing, and accounts payable support
Strong organizational skills with the ability to manage supplies, documentation, and multiple daily priorities
Comfortable performing receptionist duties such as answering phones, greeting visitors, and coordinating inquiries
Ability to conduct routine site inspections and identify areas needing attention related to safety or presentation
Clear written and verbal communication skills and the ability to collaborate effectively with staff and leadership

Job Responsibility

Coordinate day-to-day office and site operations to promote a well-maintained, efficient, and customer-ready facility
Welcome customers, respond to questions, and provide guidance on account details, rental options, and general service requests
Lead tours of available units or spaces and assist customers through leasing documentation and related administrative steps
Process daily payments, reconcile transactions, and support accurate financial recordkeeping for routine office activities
Monitor office supply levels, place orders as needed, and maintain organized inventory for administrative operations
Perform regular property checks to verify cleanliness, safety, security, and overall operational preparedness
Work closely with onsite team members and leadership to address issues, improve workflows, and support business objectives
Handle front desk and receptionist responsibilities, including directing visitors, answering calls, and managing basic office correspondence

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan

Administrative Assistant

We are looking for a detail-oriented Administrative Assistant to support daily o...

Location

United States , Dallas

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in administrative support, office coordination, or a similar support-focused role
Ability to manage inbound calls and receptionist responsibilities with a courteous and attentive approach
Strong data entry skills with careful attention to accuracy and detail
Comfortable performing general administrative office duties in a fast-paced environment
Effective verbal and written communication skills
Strong organizational skills with the ability to handle multiple tasks and changing priorities
Proficiency with standard office tools and basic computer systems

Job Responsibility

Perform administrative duties for multiple brokers in a timely and accurate fashion
Prepare tour schedules, market surveys, proposal summaries and other transaction documents
Produce multiple reports and graphs for client presentations
Navigate multiple database platforms for research
Professionally interact with clients and leasing agents via phone and email
Assist other administrative assistants as needed
Other duties as required

What we offer

Medical, vision, dental, and life and disability insurance
Enrollment in company 401(k) plan

Fulltime

Administrative Assistant

We are looking for a detail-oriented Administrative Assistant to support daily o...

Location

United States , Glen Burnie

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in an administrative assistant, receptionist, or office support role
Strong verbal and written communication skills with the ability to interact effectively with a wide range of individuals
Proficiency with Microsoft Word, Excel, Outlook, and PowerPoint
Experience handling multi-line phone systems, inbound and outbound calls, and email communication
Accurate data entry skills with strong attention to detail and organization
Ability to manage appointments, priorities, and routine office tasks in a fast-paced setting
Customer service experience and a detail-oriented, dependable approach to daily responsibilities
All applicants applying for U.S. job openings must be legally authorized to work in the United States

Job Responsibility

Manage front desk and administrative support activities, including greeting visitors and responding to general office inquiries in a courteous and detail-oriented manner
Handle incoming and outgoing phone communication, ensuring calls are directed appropriately and messages are recorded accurately
Coordinate calendars and arrange appointments, meetings, and other scheduled activities to help maintain efficient office operations
Prepare, update, and maintain records through accurate data entry and organized document management practices
Draft, send, and respond to email correspondence while maintaining clear and timely communication with staff, residents, and external contacts
Create and edit spreadsheets, reports, presentations, and written documents using Microsoft Office applications
Provide customer service support by addressing questions, resolving routine issues, and escalating more complex matters when needed
Assist with administrative processes related to leasing or housing-related office functions while maintaining confidentiality and accuracy

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Administrative Assistant

We are looking for an Administrative Assistant to support daily property operati...

Location

United States , San Antonio

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent required
additional education in business, real estate, or a related area is preferred
1–3 years of experience in property administration, commercial real estate support, or a comparable administrative position is preferred
Working knowledge of accounts payable, accounts receivable, and administrative recordkeeping practices
Strong organizational skills with the ability to manage multiple priorities and maintain close attention to detail
Clear verbal and written communication skills, with a thoughtful approach to tenant, vendor, and internal team interactions
Proficiency with Microsoft Office applications, including Excel, Word, and Outlook
experience with property management software is a plus
Ability to handle confidential information responsibly, work independently, and contribute effectively in a team setting

Job Responsibility

Support day-to-day administrative activities for property operations, ensuring records, correspondence, and office workflows are maintained accurately and efficiently
Assist with processing documentation, tracking invoices, and maintaining organized financial files
Review and collect tenant insurance certificates to help confirm compliance with lease obligations and client standards
Serve as a point of contact for tenants and vendors by responding to questions, documenting service needs, and escalating matters when appropriate
Coordinate routine maintenance and repair requests by receiving work orders and assigning them to building staff or external service providers
Help organize on-site activity such as tenant move-ins and move-outs, confirming required documentation and adherence to building procedures
Maintain strong vendor relationships by scheduling services, following up on completed work, and supporting operational issue resolution
Perform general administrative and receptionist-related duties such as answering inbound calls, data entry, calendar coordination, and preparing routine reports or correspondence

Fulltime

Front Desk Coordinator

We are looking for an experienced and service-oriented Front Desk Coordinator to...

Location

United States , Columbia

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 1 year of experience in a front desk, receptionist, concierge, or customer-facing administrative role
Ability to manage a blended position that combines reception responsibilities with sales support activities
Strong verbal and interpersonal communication skills with a detail-oriented and welcoming approach
Experience handling inbound calls and routing communication through a multi-line or switchboard phone system
Excellent organizational skills with the ability to manage multiple tasks and maintain attention to detail
Comfortable working independently, taking initiative, and adapting to changing daily priorities.

Job Responsibility

Welcome visitors, clients, and vendors with a welcoming presence and guide them to the appropriate person or meeting area
Manage front desk activities by overseeing sign-in procedures, visitor documentation, and basic security protocols
Maintain shared spaces such as the reception area, lobby, kitchen, and meeting rooms so they remain tidy, presentable, and well supplied
Lead prospective clients through available office suites, conference rooms, and virtual workspace options while answering questions about the environment and services
Support leasing efforts by coordinating inquiries, assisting with scheduling, and helping move prospects toward office or meeting room rental agreements
Handle incoming calls through a multi-line phone system, direct messages accurately, and provide helpful information to callers
Assist with administrative assignments and special projects that help the executive office and broader team operate efficiently.

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan
Free online training

Fulltime

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Leasing Assistant receptionist

Job Description

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