Leasing Administrator Job at Robert Half (Woodbridge)

Lease Administration Manager

We are offering an exciting opportunity for a Lease Administration Manager in Ja...

Location

United States , Jacksonville

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proficiency in Lease Administration, including overseeing lease agreements and lease renewals
Thorough understanding of Lease Accounting principles and practices
Demonstrated experience in Account Reconciliation and Cam Reconciliation
Familiarity with Lease Terms and conditions, and ability to negotiate them effectively
Proficiency in using Oracle for managing lease-related data and transactions
Ability to manage Invoice Processing related to lease agreements
Proven track record of managing lease renewals in a timely and efficient manner
Excellent understanding of the legal aspects of lease agreements
Ability to work collaboratively with other teams to ensure seamless lease administration
Strong analytical skills to oversee and manage lease accounting processes

Job Responsibility

Oversee the administration of leases to ensure compliance with contract terms
Review and process monthly lease payments and operational costs
Supervise a team to ensure accuracy and adherence to regulations and corporate policies
Abstract all commercial lease documents for accurate and efficient documentation
Review and process monthly rent invoices and reconcile annual rent and Common Area Maintenance (CAM) recovery charges
Prepare and compile various reports for internal stakeholders and handle lease-related queries
Review, process and maintain all data related to leased aviation assets
Maintain lease administration software to track lease terms, rent escalations, and other critical dates
Monitor and communicate key dates such as lease expirations, insurance renewals, commencements, and rent increases to internal stakeholders
Be an integral part of the accounting, administrative, and legal requirements associated with a real estate portfolio

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Lease Administrator

Based in Halifax, Nova Scotia, Rank Group is a full-service real estate firm, pr...

Location

Canada , Halifax

Salary:

Not provided

Rank Group

Expiration Date

Until further notice

Requirements

Post-secondary education in a relevant field (e.g., Legal Administration, Business Administration, etc.)
Previous experience as a Lease Administrator (ideally in commercial real estate) is a strong asset, but willing to train motivated individuals with a strong administrative and technical background
Superior attention to detail
and high level of accuracy
Strong technical aptitude, and ability to quickly learn new software programs
Knowledge of Yardi is a strong asset
Working knowledge of commercial leasing terms, standard clauses and applicable leasing concept is preferred
Ability to work under pressure and juggle multiple priorities
meeting required deadlines
Ability to adapt to changes quickly in a fast-paced environment

Job Responsibility

Accurately enter data into property software (Yardi) including: leases, renewals, sublets, options, assignments, amendments, terminations, settlement agreements, parking agreements, storage agreements, expirations, etc.
Monitor the flow and status of negotiations including parameters such as conditions, obligations, possessions, offer/lease stage, and contract execution dates
Track and maintain all lease expirations option exercise dates and other critical information assigned in commercial leases
Ensure the documentation and procedures required for tenant move-ins or move-outs are carried out, including inspection reports and security deposit
Prepare reports detailing lease portfolio performance, including occupancy rates and vacancies
Assist in ensuring documentation is in sync with landlord’s property software (Yardi)
Ensure area certificates completed as required
Communicate all leasing documents and other critical information assigned in commercial leases, to all relevant departments in the organization
Ensure each lease file contains a signed original lease, lease checklist, and ensure other details are correct and complete
Ensure all required items including lease documents, insurance, deposits, contact information, and other critical information are delivered by tenants on new lease transactions prior to occupancy

What we offer

Competitive salary
Health/dental benefits
GRRSP matching program
Goodlife Fitness discount
Pizza Fridays every month
Opportunity to be part of a growing company, doing exciting things in our city

Fulltime

Lease Administration Specialist

The role focuses on ensuring a smooth administrative process within sales and le...

Location

India , Gurgaon

Salary:

Not provided

IKEA

Expiration Date

Until further notice

Requirements

Relevant education and/or work experience in administration
proficiency in advanced MS Office tools
excellent proficiency in English and Hindi, including strong writing and speaking skills
self-driven and proactive individual who takes initiative
keen eye for detail and understanding of the bigger picture
logical thinking and understanding of process interconnection
social, service-minded and excellent collaborator and communicator
ability to network and build strong relationships, even in remote settings
motivated by meeting the needs of others and making a meaningful impact on the business
ability to thrive in a dynamic, evolving environment.

Job Responsibility

Ensure efficient and timely preparation, signing, and administration of sales and lease contracts and relevant documents
manage the protocol of disagreement process, coordinating with stakeholders
provide support to sales & leasing teams throughout the administration process
analyze and improve process efficiency with the Sales & Leasing Administration Team Leader
ensure timely updates and accurate records in relevant databases
store, organize, and ensure availability of required documentation
collaborate with stakeholders to gather necessary information for reports, meetings, or presentations
prepare professional materials and documentation for lease administration.

Fulltime