Leasing Administrator Job at Robert Half (Parsippany)

Lease Administration Manager

We are offering an exciting opportunity for a Lease Administration Manager in Ja...

Location

United States , Jacksonville

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proficiency in Lease Administration, including overseeing lease agreements and lease renewals
Thorough understanding of Lease Accounting principles and practices
Demonstrated experience in Account Reconciliation and Cam Reconciliation
Familiarity with Lease Terms and conditions, and ability to negotiate them effectively
Proficiency in using Oracle for managing lease-related data and transactions
Ability to manage Invoice Processing related to lease agreements
Proven track record of managing lease renewals in a timely and efficient manner
Excellent understanding of the legal aspects of lease agreements
Ability to work collaboratively with other teams to ensure seamless lease administration
Strong analytical skills to oversee and manage lease accounting processes

Job Responsibility

Oversee the administration of leases to ensure compliance with contract terms
Review and process monthly lease payments and operational costs
Supervise a team to ensure accuracy and adherence to regulations and corporate policies
Abstract all commercial lease documents for accurate and efficient documentation
Review and process monthly rent invoices and reconcile annual rent and Common Area Maintenance (CAM) recovery charges
Prepare and compile various reports for internal stakeholders and handle lease-related queries
Review, process and maintain all data related to leased aviation assets
Maintain lease administration software to track lease terms, rent escalations, and other critical dates
Monitor and communicate key dates such as lease expirations, insurance renewals, commencements, and rent increases to internal stakeholders
Be an integral part of the accounting, administrative, and legal requirements associated with a real estate portfolio

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Lease Administration Specialist

The role focuses on ensuring a smooth administrative process within sales and le...

Location

India , Gurgaon

Salary:

Not provided

IKEA

Expiration Date

Until further notice

Requirements

Relevant education and/or work experience in administration
proficiency in advanced MS Office tools
excellent proficiency in English and Hindi, including strong writing and speaking skills
self-driven and proactive individual who takes initiative
keen eye for detail and understanding of the bigger picture
logical thinking and understanding of process interconnection
social, service-minded and excellent collaborator and communicator
ability to network and build strong relationships, even in remote settings
motivated by meeting the needs of others and making a meaningful impact on the business
ability to thrive in a dynamic, evolving environment.

Job Responsibility

Ensure efficient and timely preparation, signing, and administration of sales and lease contracts and relevant documents
manage the protocol of disagreement process, coordinating with stakeholders
provide support to sales & leasing teams throughout the administration process
analyze and improve process efficiency with the Sales & Leasing Administration Team Leader
ensure timely updates and accurate records in relevant databases
store, organize, and ensure availability of required documentation
collaborate with stakeholders to gather necessary information for reports, meetings, or presentations
prepare professional materials and documentation for lease administration.

Fulltime

Leasing Administrator

Are you a detail-oriented individual with a flair for communication? Do you thri...

Location

United Kingdom , Watford

Salary:

14.00 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Strong communication skills, particularly with email correspondence
Ability to manage multiple tasks with a keen eye for detail
A proactive approach to follow-ups and customer engagement
Experience with CRM systems is a plus
Enthusiasm and a positive attitude are essential

Job Responsibility

Manage and follow up on leasing inquiries through a CRM system
Handle lease renewals efficiently and professionally
Maintain clear and timely communication via phone and email
Ensure all correspondence reflects the commitment to excellent customer service
Collaborate with team members to streamline processes and enhance customer satisfaction
Support the leasing team with various administrative tasks as needed

Fulltime

Lease Administration Analyst

This position primarily revolves around managing real estate records and process...

Location

United States , Toms River

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Manage a significant number of real estate records with precision and efficiency
Conduct rent payment processing and track the status of payments received/sent
Review variant reports to ensure data accuracy and consistency
Process multiple supplemental and expedited payment profiles, ensuring timely transactions
Enhance relationships between landlords and tenants, serving as a key point of contact
Address open queries, providing clear and prompt responses
Maintain logs notes reports and security deposits, ensuring all documents are up to date
Collaborate with the financial analyst team for OpEx tracking
Demonstrate basic accounting skills and knowledge in AP/AR
Utilize advanced Excel and reporting skills for data management and analysis

Job Responsibility

Manage a significant number of real estate records with precision and efficiency
Conduct rent payment processing and track the status of payments received/sent
Review variant reports to ensure data accuracy and consistency
Process multiple supplemental and expedited payment profiles, ensuring timely transactions
Enhance relationships between landlords and tenants, serving as a key point of contact
Address open queries, providing clear and prompt responses
Maintain logs notes reports and security deposits, ensuring all documents are up to date
Collaborate with the financial analyst team for OpEx tracking

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Fulltime

Lease Administration Analyst

This position primarily revolves around managing real estate records and process...

Location

United States , Toms River

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Manage a significant number of real estate records with precision and efficiency
Conduct rent payment processing and track the status of payments received/sent
Review variant reports to ensure data accuracy and consistency
Process multiple supplemental and expedited payment profiles, ensuring timely transactions
Enhance relationships between landlords and tenants, serving as a key point of contact
Address open queries, providing clear and prompt responses
Maintain logs notes reports and security deposits, ensuring all documents are up to date
Collaborate with the financial analyst team for OpEx tracking
Demonstrate basic accounting skills and knowledge in AP/AR
Utilize advanced Excel and reporting skills for data management and analysis

Job Responsibility

Manage a significant number of real estate records with precision and efficiency
Conduct rent payment processing and track the status of payments received/sent
Review variant reports to ensure data accuracy and consistency
Process multiple supplemental and expedited payment profiles, ensuring timely transactions
Enhance relationships between landlords and tenants, serving as a key point of contact
Address open queries, providing clear and prompt responses
Maintain logs notes reports and security deposits, ensuring all documents are up to date
Collaborate with the financial analyst team for OpEx tracking

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Fulltime

Leasing Administrator

We are seeking a dedicated Leasing Administrator to oversee resident relations i...

Location

United States , Woodbridge

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2–3+ years in a similar role within property management
Strong expertise in Yardi CRM, Revenue IQ, and RentCafe
Strong customer service, organizational, and problem-solving abilities

Job Responsibility

Ensure residents receive exceptional service, address concerns, and manage inquiries
Utilize Yardi CRM, Revenue IQ, and RentCafe for daily operations, including automated systems for legal letters and notifications
Oversee and support one leasing agent, manage lease renewals, and coordinate resident events
Process check scanning and financial transactions

What we offer

Competitive salary and benefits package
Medical, vision, dental, and life and disability insurance
Eligibility to enroll in company 401(k) plan
Access to free online training

Fulltime

Lease Admin Analyst

This role is vital in our real estate portfolio management, with a focus on main...

Location

United States , Memphis

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum 2 years of lease administration experience preferred
Strong background in commercial real estate, legal, financial, or account management roles may be considered
Proficiency in lease abstraction, financial reconciliation, and lease management systems (e.g., CoStar, Visual Lease, APEX, Harbor Flex, Salesforce)
Familiarity with lease-related terms (e.g., estoppel, critical dates, COI, document execution)
Advanced Excel skills (pivot tables, v-lookups, conditional formatting)
Experience with AP/AR, rent processing, and reconciliations is a plus
Stability in work history preferred
Proficiency in Customer Service
Ability to carry out Reporting tasks effectively
Advanced knowledge of Microsoft Excel

Job Responsibility

Maintain the integrity of real estate portfolio data for assigned clients
Input, manage, and report on lease details, financial transactions, and critical dates within lease management software
Prepare and reconcile AR/AP transactions to ensure lease information remains accurate and up to date
Assist in resolving client inquiries by researching lease terms, payment transactions, and related matters
Draft and review lease abstracts for accuracy and clarity
Provide lease analysis and interpretation for clients
Monitor lease-related payables and receivables
Process client rent rolls and coordinate accounting transactions
Review and reconcile invoices to ensure compliance with lease agreements

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Fulltime

Senior Lease Administration Lead

We are looking for a Senior Lease Administration Lead for delivering expert Leas...

Location

United States , Redmond

Salary:

116900.00 - 203600.00 USD / Year

Microsoft Corporation

Expiration Date

Until further notice

Requirements

Bachelor's degree in Business Management, Real Estate, Project Management, or related field, AND 5+ years relevant experience OR 7+ years equivalent experience.
Ability to meet Microsoft, customer and/or government security screening requirements are required for this role.
Microsoft Cloud Background Check: This position will be required to pass the Microsoft Cloud background check upon hire/transfer and every two years thereafter.
Citizenship & Citizenship Verification: This position requires verification of U.S. citizenship due to citizenship-based legal restrictions.
Bachelor's degree in Business Management, Real Estate, Project Management, or related field AND 7+ years portfolio management, real estate, or office management experience OR 10+ years equivalent experience.
8+ years of experience in Lease Administration, Data Center Real Estate Professional
Experience and competence ERP & Real Estate Management software platforms
Experience and competence in data manipulation and analytics using Excel and PowerBI
Experience and competence in presenting data-driven storytelling in PowerPoint
Ability to work in a high stress, fast paced environment prone to change management

Job Responsibility

Review, administer, and govern lease‑related documentation, ensuring accurate abstraction, validation, and maintenance of critical lease data within Global Portfolio Management systems.
Own the tracking and management of all leases, amendments, contracts, and associated documentation across the portfolio, maintaining a complete and auditable system of record.
Develop, implement, and continuously improve standardized procedures, controls, and systems that streamline Global Portfolio Management and lease administration operations at scale.
Operate as a Subject Matter Expert on lease administration tools, processes, and governance models to drive consistency, standardization, and operational rigor across the organization.
Provide programmatic leadership and input on lease compliance, risk management, and control effectiveness across strategic partnerships and the full contract base.
Enable innovative, data‑driven solutions by applying deep lease administration expertise, process optimization, and tooling to deliver business priorities and operational efficiencies.
Establish and execute a results‑oriented, analytics‑driven approach to strategic asset and lease management, identifying opportunities for automation, efficiency gains, and continuous improvement.
Project manage cross‑functional initiatives with clearly defined, time‑bound deliverables, ensuring alignment, accountability, and measurable outcomes.
Influence without authority by removing barriers, driving clarity, and creating pathways to progress through assertive, growth‑minded ownership and stakeholder partnership.
Collaborate with Legal, Finance, Operations, and external partners to support lease administration requirements and ensure alignment with Global Portfolio Management objectives.

What we offer

Certain roles may be eligible for benefits and other compensation.

Fulltime

Leasing Administrator

Robert Half

Location:
United States , Parsippany

Category:
Real Estate

Contract Type:
Employment contract

Salary:

Job Description:

Job Responsibility:

Requirements:

Nice to have:

Additional Information:

Job Posted:
April 27, 2026

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