Leasing Administrator Job at Robert Half (Parsippany)

Leasing Administrator

An electric vehicle infrastructure company is seeking a Leasing Administrator to...

Location

United States , Los Angeles

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

1–4 years of experience in a legal, contracts, or paralegal role supporting contracts, real estate documents, or commercial lease agreements
Familiarity with lease agreements or real estate-related documents (e.g., ground leases, access agreements, amendments)
Experience working in a high-volume, process-driven environment with strong attention to detail

Job Responsibility

Assist with the review, processing, and administration of a high-volume of site development and infrastructure-related agreements, including ground leases, access agreements, and related real estate documents
Support contract intake, tracking, and organization, ensuring accurate documentation, version control, and timely routing for review and execution
Identify and flag key contractual terms, deadlines, and obligations for internal stakeholders, escalating issues to senior legal team members as appropriate
Serve as a point of coordination between Legal, Real Estate, and internal business teams regarding contract status and basic interpretation questions
Maintain and update contract records, reports, and trackers to support an active site development pipeline
Assist with the preparation and revision of standard contract templates and amendments under attorney guidance
Support contract workflows and systems, including Salesforce and contract management platforms

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Leasing Administrator

Are you a detail-oriented individual with a flair for communication? Do you thri...

Location

United Kingdom , Watford

Salary:

14.00 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Strong communication skills, particularly with email correspondence
Ability to manage multiple tasks with a keen eye for detail
A proactive approach to follow-ups and customer engagement
Experience with CRM systems is a plus
Enthusiasm and a positive attitude are essential

Job Responsibility

Manage and follow up on leasing inquiries through a CRM system
Handle lease renewals efficiently and professionally
Maintain clear and timely communication via phone and email
Ensure all correspondence reflects the commitment to excellent customer service
Collaborate with team members to streamline processes and enhance customer satisfaction
Support the leasing team with various administrative tasks as needed

Fulltime

Office & Leasing Administrator

We are looking for a dependable and organized Office & Leasing Administrator to ...

Location

United States of America , Pittsburgh

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 1 year of experience in administrative support, office coordination, or a similar role
Strong organizational skills with close attention to detail and the ability to manage multiple priorities effectively
Experience handling administrative tasks such as data entry, document management, and general office support
Comfortable communicating professionally by phone, email, and in person with tenants, vendors, and internal staff
Ability to work fully onsite Monday through Friday in Pittsburgh, Pennsylvania
Proficiency with spreadsheets, digital filing systems, and standard office software
Capable of supporting reception-style duties, including answering inbound calls and directing inquiries appropriately

Job Responsibility

Serve as a central point of contact for tenant questions and coordinate follow-up with appropriate internal team members
Provide day-to-day administrative support for a portfolio that includes retail, office, and industrial properties
Organize and maintain paper and electronic records, ensuring lease files and tenant documentation remain accurate and accessible
Coordinate resolution of property-related concerns by working with tenants, vendors, and internal departments to support timely action
Assist with leasing support activities such as preparing documents, monitoring status updates, and tracking important milestones
Support marketing efforts by helping update property listings, promotional content, and website information to reflect current availability
Facilitate tenant move-ins by gathering required paperwork, coordinating utility setup, and helping ensure readiness before occupancy
Assist with move-out and lease-end processes by preparing documentation and helping manage an orderly transition
Track insurance certificates, compliance records, lease dates, renewals, and other key deadlines using spreadsheets and administrative tools
Provide broader office support, including helping accounting, facilities, leadership, and general office operations with administrative needs and supply coordination

What we offer

Medical, vision, dental, and life and disability insurance
Enrollment in company 401(k) plan

Fulltime

New

Controller

Robert Half has partnered with a growing communication company in Durham to assi...

Location

United States , Durham

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Bachelor’s degree in Accounting or Finance
At least 10 years of progressive accounting experience, including leadership responsibility in a complex business environment
Strong background in month-end close, financial reporting, general ledger management, and technical accounting
Hands-on expertise with NetSuite, including reporting, system administration, process improvement, and financial data management
Knowledge of revenue recognition principles, lease accounting, and internal control practices
Experience overseeing AP, AR, payroll, project billing, journal entries, and account reconciliations
Proficiency in budgeting, forecasting, cash flow analysis, and broader financial analysis
Advanced Microsoft Excel skills and the ability to translate detailed financial data into actionable business insight

Job Responsibility

Direct the month-end, quarter-end, and year-end close cycle in NetSuite, delivering accurate results on schedule
Produce complete financial statements and management reporting packages, including dashboards that give leadership clear visibility into performance
Oversee general ledger activity, accounts payable, accounts receivable, payroll, journal entries, and bank reconciliations to maintain reliable accounting operations
Act as the primary business owner for NetSuite by managing configuration, administration, reporting improvements, workflow automation, and process efficiency initiatives
Coordinate with technology partners and external advisors on system enhancements, integrations, and customized solutions while preserving data accuracy across financial and billing records
Apply technical accounting guidance for revenue recognition, deferred revenue, contract obligations, service-related fees, and lease accounting within a telecom environment
Lead the annual audit process and serve as the main point of contact for external auditors, ensuring timely support and strong compliance outcomes
Manage accounting for capital projects and infrastructure assets, including capitalization, depreciation, fixed asset tracking, and analysis of spending against budget
Monitor cash activity and working capital, contribute to budgeting and forecasting efforts, and support lender or investor reporting requirements
Develop the accounting team and partner with operational, engineering, and billing groups to create scalable processes that can support growth and future business expansion

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

New

Property Administrator

We are looking for a Property Administrator to support day-to-day property opera...

Location

United States , Boston

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience supporting property management, leasing, or administrative operations within residential, commercial, or mixed-use environments
Working knowledge of affordable housing programs and compliance standards, including LIHTC, HUD, and tax credit documentation
Familiarity with supportive housing recertification processes and occupancy-related recordkeeping
Hands-on experience using property management software such as Yardi, OneSite, or similar systems
Strong organizational skills with the ability to manage multiple deadlines, maintain accurate files, and follow detailed procedures
Clear written and verbal communication skills for interacting professionally with residents, applicants, and staff
Ability to work effectively in a fast-paced setting while maintaining discretion and attention to detail

Job Responsibility

Coordinate daily administrative activities for property operations, including maintaining files, preparing correspondence, and supporting office workflow for residential and commercial properties
Assist with leasing activity by responding to inquiries, scheduling tours, preparing application materials, and guiding applicants through the move-in process
Maintain accurate tenant and property records within platforms such as Yardi and OneSite, ensuring documentation is current and easily accessible
Support compliance-related processes for affordable housing programs, including LIHTC, HUD, tax credit, and supportive housing recertification requirements
Help monitor resident certifications, renewals, and occupancy documentation to promote timely processing and adherence to program standards
Serve as a point of contact for residents, applicants, vendors, and internal teams by addressing questions and routing issues for resolution
Prepare routine reports, track leasing and occupancy data, and assist with audits or file reviews as needed by property management leadership
Contribute to smooth property administration across senior housing and affordable housing communities by helping organize recertification timelines and operational follow-up

What we offer

medical, vision, dental, and life and disability insurance
company 401(k) plan

New

Sales Coordinator

Location

United States , Renton

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

3+ years of experience in a sales support, sales administration, or related operational role
Hands-on experience using SAP for order entry, record maintenance, or administrative processing
Strong working knowledge of Microsoft applications, including advanced proficiency in Microsoft Excel
Background in finance administration with the ability to handle transactional details accurately
Experience supporting or administering lease contracts and related documentation
Excellent attention to detail with strong organizational and time-management skills
Effective written and verbal communication skills and the ability to collaborate across teams

Job Responsibility

Review and process customer applications and approvals for all transactions
Obtain quotes for buy-outs, trade-ins, or upgrades as needed
Set up and maintain accurate customer records and profiles
Ensure all order documentation is complete, accurate, and compliant
Enter and manage orders in internal systems while following company policies and accounting standards
Coordinate deliveries and service support, including out-of-area requests
Act as a liaison between internal teams and external partners when needed
Track orders from entry through completion and provide timely status updates
Partner with financing/leasing providers to support timely transaction processing
Maintain organized and compliant document records for auditing and retrieval

What we offer

medical
vision
dental
life insurance
disability insurance
401(k) plan

New

Leasing Occupancy Specialist

Location

United States , Chelsea

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in property administration, leasing support, housing occupancy, or a related administrative role
Ability to interpret eligibility standards, verify documentation, and perform rent calculations with accuracy
Strong customer service and interpersonal skills with the ability to communicate clearly with applicants, tenants, and staff
Proficiency with Microsoft Word, Excel, and Outlook, along with comfort handling data entry and email correspondence
Experience managing appointments, maintaining files, and working effectively in a detail-driven office environment
Ability to use a multi-line phone system and respond to inquiries promptly and courteously
Strong organizational skills, sound judgment, and the ability to protect confidential information
High school diploma or equivalent required
additional administrative or housing-related training is a plus

Job Responsibility

Review household income and supporting documentation to determine appropriate rent amounts based on established guidelines
Assess applicant and resident files to confirm housing eligibility and identify any missing or incomplete information
Create and distribute written notices related to rent changes, recertifications, and other occupancy updates
Meet with applicants and current residents to conduct interviews, explain next steps, and arrange follow-up re-examination appointments
Maintain organized and accurate tenant records, ensuring documentation is complete, current, and properly filed
Coordinate calendars for interviews, orientations, and related occupancy meetings while keeping schedules up to date
Draft clear and accurate correspondence such as letters, memos, and email communications for residents and internal stakeholders
Support outreach and leasing efforts by assisting with initiatives designed to improve occupancy levels and reduce vacancies
Apply housing policies and regulatory requirements consistently while responding to questions from residents and property staff
Handle confidential resident information with discretion and provide courteous assistance through phone, email, and in-person communication

New

Office Coordinator - Part Time

Office Coordinators handle the routine office work and administrative responsibi...

Location

United States , Davenport

Salary:

16.00 USD / Hour

Sun Communities

Expiration Date

Until further notice

Requirements

High School Diploma or GED (Required)
2 years in administrative experience (Required)
6 months in previous experience using NetSuite (Preferred)
6 months in property management office experience (Preferred)
Excellent written and verbal communication skills
Strong customer service skills
Excellent problem solving skills
Intermediate computer proficiency
Professional appearance
Must have a valid driver's license

Job Responsibility

Greets and establishes rapport with guests, current and prospective residents. Fields community comments, suggestions and complaints to the Community Manager
Prepares and distributes resident and community communications such as rule reminders, violation notices, rent increase letters, delinquency notices, eviction paperwork, lease addendums and renewals
Collects and posts resident security deposits, processing fees, rent, inspection, application or other miscellaneous fees in Yardi
records in the proper accounts and issues receipts
Completes and reconciles community reports in accordance with monthly calendar, including accounting reports, community traffic reports, and community activity reports. Maintains records and files in accordance with the Operations Manual
Performs general administrative functions such as answering phones, typing, copying, faxing, and filing
Reviews and codes invoices and statements for Community Manager approval
Schedules clubhouse rentals and processes rental fees
Ensures office supplies are sufficiently stocked and prepares supply orders as needed
Makes collection calls for site rental payments as directed by the Community Manager. Submits bad debt files to collections

What we offer

401(k) Plan with employer matching contribution
Employee Assistance Program
Identity Theft Insurance
Team Member Perks & Discounts program with hundreds of discounts on things like travel, merchandise, mobile phone service, and more
Site Rent Discounts for team members who live in our communities
Paid sick leave
Various paid holidays, bereavement time and pay for jury duty

Parttime

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Leasing Administrator

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