Leasing Administrative Assistant Job at Robert Half (Michigan City)

Oil & Gas Accounting Administrative Assistant

We are seeking a detail-oriented and organized Oil & Gas Accounting Administrati...

Location

United States , Oklahoma City

Salary:

18.00 - 21.00 USD / Hour

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of accounting, bookkeeping, or administrative support experience
Oil & Gas industry experience strongly preferred
Working knowledge of QuickBooks preferred
Proficiency with Microsoft Office Suite (Excel, Word, Outlook, and PowerPoint)
Strong attention to detail and accuracy
Excellent verbal and written communication skills
Ability to manage multiple priorities and meet deadlines in a fast-paced environment

Job Responsibility

Provide administrative support to the accounting and operations teams
Process and maintain Accounts Payable and Accounts Receivable transactions
Assist with owner relations, vendor communications, and document management
Enter and maintain accurate accounting, lease, vendor, and customer records
Support invoice processing, coding, and payment tracking
Assist with bank reconciliations and financial record maintenance
Manage bill payments and related documentation for multiple entities
Prepare, organize, and file accounting and operational reports
Answer incoming calls and professionally assist vendors, landowners, and customers
Make outbound calls to gather, verify, and update information as needed

What we offer

Medical insurance
Vision insurance
Dental insurance
Life insurance
Disability insurance
401(k) plan
Free online training

Fulltime

Residential Administrative Assistant

Our client is seeking a friendly, detail‑oriented Residential Administrative Ass...

Location

United States , New York

Salary:

85000.00 - 95000.00 USD / Year

Beacon Hill

Expiration Date

Until further notice

Requirements

2-5+ years of administrative or Executive Assistant experience
Prior experience in real estate, residential leasing, or property management strongly preferred
Highly organized with excellent attention to detail and follow-through
Strong written and verbal communication skills
Professional, friendly, and approachable demeanor
Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
Comfortable supporting senior leadership in a fast-paced environment
Bachelor’s degree not required

Job Responsibility

Provide administrative support to two senior leaders within the residential leasing group
Manage calendars, meeting coordination, and expense processing
Prepare, draft, and proofread executive-level communications, reports, and presentations
Track deadlines, deliverables, and follow-ups across residential initiatives
Support portfolio-wide projects including leasing initiatives, compliance tracking, and operational rollouts
Assist with internal announcements, staffing updates, and team communications
Maintain organized records related to leasing performance, occupancy, and operations
Support the rollout of new technology and AI-forward tools across the residential team
Compile spreadsheets, dashboards, and trackers to support reporting and visibility
Identify gaps in follow-through and proactively recommend process improvements

What we offer

Up to $85K-$95K base salary + paid overtime + discretionary bonus
PTO package
Fully employer-paid medical, dental, and vision benefits
401(k) plan (no employer contribution) + pension plan
Housing and parking discounts across residential properties
Wellness benefits including gym discounts
Summer Fridays with early close at 1pm
Weekly catered lunch on Wednesdays

Fulltime

Administrative Assistant

Location

United States , Cedar Park

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience in administrative support, front desk coordination, or office operations within a detail-focused environment
Ability to handle inbound inquiries, assist visitors, and provide clear information with a customer-service mindset
Strong data entry and recordkeeping skills with close attention to detail and accuracy
Proficiency with Microsoft Word and Excel for preparing reports, organizing information, and compiling meeting documentation
Comfortable managing multiple deadlines, routine transactions, and changing priorities throughout the workday
Ability to handle confidential information and follow established procedures for payments, documentation, and account support
Strong written and verbal communication skills for interacting with residents, staff, vendors, and leadership

Job Responsibility

Manage in-person and drop-box utility payments, reconcile batches, and prepare check deposits for banking through approved scanning procedures
Create, assign, and research service requests to support field operations, public inquiries, and reporting needs for leadership and board materials
Coordinate customer payment plan documentation by routing approved arrangements from the billing team and maintaining accurate related records
Distribute new service application information to prospective residents and collect required supporting documents such as identification and lease or ownership verification
Oversee pavilion and facility reservation support by setting up user access, scheduling eligible bookings, answering availability questions, and processing applicable refunds
Administer tennis and pickleball membership activities, including sharing applications, recording payments, tracking active membership periods, and arranging delivery of access credentials
Program and manage building access cards for staff, board members, vendors, and event users, including scheduling short-term access and handling card return logistics
Prepare materials for public meetings by assembling board packets, producing operational and pond-related reports, arranging agenda posting support, and updating website content such as minutes, notices, and community information
Support office and district operations through supply ordering, board meeting refreshments, recycling calendar maintenance, printer upkeep coordination, and other administrative tasks assigned by management

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan

Leasing Assistant

We are looking for a Leasing Assistant to support day-to-day property administra...

Location

United States , Greenville

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in property management, leasing, or property administration
Working knowledge of LIHTC or other tax credit housing programs, including applicant qualification procedures
Experience preparing applicant files and sending documentation to third-party compliance reviewers
Ability to manage administrative tasks carefully while maintaining accuracy in resident and leasing records
Strong communication and customer service skills when interacting with applicants, residents, and on-site staff
Comfortable working in a part-time contract assignment with an on-site schedule
Familiarity with Yardi software is preferred but not required

Job Responsibility

Support leasing and administrative activities for the property, helping maintain organized operations and responsive service for prospective and current residents
Review applicant information for completeness and eligibility, with a focus on tax credit housing guidelines and required documentation
Coordinate the submission of applicant files to third-party reviewers and follow up to help keep approvals moving on schedule
Assist the property manager with resident file management, leasing records, and general property administration tasks
Communicate with applicants and residents in a clear and attentive manner, providing updates and answering questions throughout the leasing process
Help monitor compliance-related paperwork and ensure resident files are prepared and maintained with accuracy
Use property management software such as Yardi when needed to enter, track, or update leasing and resident information

What we offer

medical, vision, dental, and life and disability insurance
company 401(k) plan

Parttime

Administrative Assistant

We are seeking a detail-oriented Administrative Assistant with a background or d...

Location

United States , Fairfield

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in an administrative support role with a strong focus on organization and accuracy
Background in residential property management is required
Comfortable performing high-volume office tasks such as scanning, filing, data entry, and document preparation
Ability to communicate professionally with residents, visitors, and internal team members by phone, email, and in person
Proficiency with Microsoft Word, Excel, Outlook, and PowerPoint
Strong customer service skills and confidence handling inbound calls and general office inquiries
Ability to manage shifting priorities and take on additional responsibilities as the role develops

Job Responsibility

Maintain accurate and well-organized electronic and physical records, including scanning, filing, and document management
Assist residents with move-in materials and prepare onboarding paperwork to ensure a seamless experience
Create and distribute resident-related materials, such as parking permits, pet documentation, and other forms
Provide front desk coverage as needed, including welcoming visitors and directing inquiries appropriately
Respond to incoming calls and emails with professionalism, delivering attentive and courteous customer service
Enter and update data in internal systems and spreadsheets to ensure records remain current and accessible
Support the property management team with administrative tasks, with the potential to grow into lease-related coordination
Utilize Microsoft Office tools to manage correspondence, maintain records, and support daily operations

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Administrative Assistant

We are looking for an Administrative Assistant to support daily office operation...

Location

United States , Woonsocket

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in an administrative, office support, receptionist, or customer-facing role
Proficiency with Yardi or the ability to quickly learn property management software
Strong verbal and written communication skills with a detail-oriented and courteous approach
Ability to manage a fast-paced workload and interact effectively with a diverse tenant base
Comfortable handling inbound calls, service requests, and routine data entry with accuracy
Organized and detail-oriented, with the ability to prioritize multiple tasks throughout the day
Demonstrated customer service and hospitality skills in a busy office setting

Job Responsibility

Coordinate front office and administrative activities to keep daily operations running efficiently in a high-traffic environment
Receive tenant inquiries by phone and in person, document service requests accurately, and ensure work orders are routed appropriately
Maintain records, enter information into internal systems, and update property-related data with a high degree of accuracy
Use Yardi to support administrative processes, track tenant information, and assist with operational follow-up
Provide detail-focused customer service to a large tenant population while remaining composed in challenging situations
Support reception coverage by answering inbound calls, greeting visitors, and directing questions to the appropriate contacts
Assist with general office tasks such as filing, correspondence, scheduling, and document preparation as needed
Offer additional support related to leasing activities when requested

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Property Administrative Assistant

We are seeking a professional and organized Property Administrative Assistant fo...

Location

United States , Amherst

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous administrative experience, preferably in property management, real estate, or a related field
Strong communication and interpersonal skills
Excellent organizational skills and attention to detail
Proficiency in Microsoft Office and general office systems
Ability to multitask and work effectively in a fast-paced environment
Professional, dependable, and service-oriented approach

Job Responsibility

Provide administrative support to the property management team
Answer phones, respond to emails, and assist tenants, vendors, and visitors
Maintain property files, records, and documentation
Schedule appointments, inspections, and maintenance requests
Prepare reports, correspondence, and general office documents
Track work orders and follow up on outstanding service requests
Support lease administration and other property-related processes as needed

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Oil & Gas Accounting Administrative Assistant

We are seeking a detail-oriented and organized Oil & Gas Accounting Administrati...

Location

United States , Oklahoma City

Salary:

18.00 - 21.00 USD / Hour

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of accounting, bookkeeping, or administrative support experience
Oil & Gas industry experience strongly preferred
Working knowledge of QuickBooks preferred
Proficiency with Microsoft Office Suite (Excel, Word, Outlook, and PowerPoint)
Strong attention to detail and accuracy
Excellent verbal and written communication skills
Ability to manage multiple priorities and meet deadlines in a fast-paced environment

Job Responsibility

Provide administrative support to the accounting and operations teams
Process and maintain Accounts Payable and Accounts Receivable transactions
Assist with owner relations, vendor communications, and document management
Enter and maintain accurate accounting, lease, vendor, and customer records
Support invoice processing, coding, and payment tracking
Assist with bank reconciliations and financial record maintenance
Manage bill payments and related documentation for multiple entities
Prepare, organize, and file accounting and operational reports
Answer incoming calls and professionally assist vendors, landowners, and customers
Make outbound calls to gather, verify, and update information as needed

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Select Country

Leasing Administrative Assistant

Job Description

Job Responsibility

Requirements

What we offer

Looking for more opportunities?