Lease and Facilities Administrator Job at Lime

Job Description

We’re hiring an experienced Lease & Facilities Administrator to join our Americas Real Estate team. In this role, you’ll manage lease administration and support day-to-day facilities operations across our industrial and flex real estate portfolio. You’ll play a critical role in keeping our sites compliant, operational, and financially accurate while supporting the operation and scale of the world’s largest micromobility fleet. This role is ideal for someone who brings strong lease administration fundamentals, enjoys cross-functional work, and takes ownership of operational details.

Job Responsibility

Own the lease administration process for the Americas region, ensuring accurate documentation, timely rent and utility payments, and compliance with contractual obligations
Partner with Finance on payment schedules, escalations, rent and CAM reconciliations, and CapEx depreciation
Manage vendor onboarding, invoice processing, and facilities-related contracts in partnership with Producement and AP
Maintain accurate lease data in the lease management system (e.g., Visual Lease) and support audit readiness
Support leasing and contract management across the real estate lifecycle
Serve as the Real Estate point of contact for repair and maintenance requests, partnering closely with the Construction Project Manager
Help triage, track, and coordinate facilities issues with Operations, vendors, landlords, and Construction
Set up new sites in internal systems in coordination with Supply Chain and Corporate Technology
Prepare regular reporting and business cases to support leadership decision-making
Track and communicate critical lease dates, including expirations, renewal options, notice periods, and key landlord obligations

Requirements

Bachelor’s degree in Business Administration, Real Estate, Facilities Management, or equivalent experience
2+ years of experience in commercial real estate administration, facilities management, or project coordination
Experience supporting industrial/flex properties preferred
Strong organizational skills with the ability to manage multiple projects across markets
Clear, professional communicator comfortable working across teams and external partners
Detail-oriented with a strong sense of ownership
Proficient in Google Workspace (especially Sheets)
Experience with Visual Lease, Coupa, or similar lease and payment management systems a plus
U.S. Based Position

Nice to have

Experience with Visual Lease, Coupa, or similar lease and payment management systems a plus
Preference for candidates residing in a city where Lime operates (e.g., Seattle, Chicago, Washington DC, LA, Austin, or Atlanta)

What we offer

Offers Equity
Offers Bonus
A choice of medical, dental, and vision plans
Company-paid life and disability insurance
Company-funded mental health benefits
401(k) plan with both pre-tax and Roth options
Access to a Health Savings Account (HSA) with a monthly company contribution
Paid parental leave for birthing and non-birthing parents
Fertility and family-forming benefits
Unlimited vacation
Paid leaves
10 company holidays
Complimentary use of Lime vehicles in participating cities
Monthly phone allowance
Dedicated learning and development days
Access to perks including One Medical, Wellhub, and Headspace

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Lease and Facilities Administrator

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