Lease Administrator Job at Robert Half (Charlotte)

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Lease Administrator

Robert Half Legal is partnering with a publicly traded food and beverage chain i...

Location

United States , Tempe

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of legal, lease administration, real estate, title, or related experience required
Experience reviewing commercial lease documents, notices, and ancillary agreements
Background in real estate, title, lease administration, or property management strongly preferred
Familiarity with maintenance costs, real estate taxes, COIs, and related lease obligations is highly valued
Strong organizational skills and attention to detail
Ability to manage multiple deadlines and work effectively in a fast-paced, high-volume environment
Strong communication skills and the ability to collaborate cross-functionally
Comfortable working with limited supervision and taking ownership of assigned work

Job Responsibility

Review, track, and manage lease notices and other lease-related correspondence
Abstract and maintain lease data and supporting documentation
Draft and assist with ancillary lease documents, including amendments, notices, estoppels, memoranda of lease, rent commencement certificates, and related agreements
Monitor and help resolve property management-related issues tied to leased locations
Review maintenance costs, real estate taxes, and certificates of insurance
Track lease statuses, obligations, critical dates, and deadlines across a large portfolio
Partner closely with internal teams including real estate and construction, lease accounting, and managers
Organize and maintain lease files and document records in internal systems
Support document routing, approvals, and execution processes
Respond to lease analysis requests and internal inquiries related to lease terms and property matters

What we offer

medical
vision
dental
life and disability insurance
401(k) plan
snacks
coffee bar
onsite gym
massage chairs
red light therapy room

Fulltime

Lease Administrator

Seeking an experienced Lease Administrator for a fully remote, 6-month contract ...

Location

United States , Rutherford

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2–4+ years of lease administration experience
Experience with CoStar, Visual Lease, ManagePath, or similar platforms
Strong lease abstraction and lease review skills
Advanced attention to detail and organizational abilities
Proficiency in Excel and reporting
Excellent communication and problem-solving skills
Demonstrated experience in property accounting within the real estate or property management sector
Working knowledge of Yardi software for accounting, reporting, and property-level financial management
Hands-on experience with month-end close activities, including reconciliations and journal entry preparation
Solid understanding of accrual accounting and general ledger maintenance

Job Responsibility

Abstract and review commercial lease documents
Maintain lease data within lease administration systems
Review invoices, rent forecasts, CPI calculations, and operating expense reconciliations
Resolve landlord and client inquiries
Prepare client reports and ensure data accuracy across multiple accounts
Support lease administration projects and process improvements

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Lease Administrator

We are looking for a Lease Administrator to support the financial and operationa...

Location

United States , Dallas

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience in lease administration, lease accounting, accounts payable, or a related real estate support function
Working knowledge of commercial lease language and the ability to interpret contractual terms with accuracy
Proficiency in Microsoft Office and Adobe tools, including strong Excel skills for tracking, analysis, and reporting
Ability to process invoices, review coding, support payment cycles, and research exceptions such as short pays, overpayments, and unapplied cash
Strong attention to detail with the organizational skills needed to manage a high volume of records and deadlines
Clear written and verbal communication skills for effective coordination with landlords, clients, and internal stakeholders

Job Responsibility

Review lease agreements, amendments, and related legal documents to capture key terms and enter complete, reliable data into standardized records
Track important lease milestones such as renewal opportunities, expiration timelines, rent changes, and notice periods to support timely action across the portfolio
Serve as a primary point of coordination between clients and landlords by addressing questions, following up on outstanding items, and maintaining clear communication
Examine recurring rent, tax, insurance, and other occupancy charges for accuracy, then work with landlords and internal teams to resolve billing discrepancies
Assist with year-end reconciliations and account reviews by researching variances, identifying potential cost savings, and supporting audit-related requests
Maintain well-organized digital files for executed leases, correspondence, financial support documents, and other portfolio records
Produce scheduled and on-demand reports covering lease status, occupancy expenses, and portfolio performance metrics for client and internal use
Collaborate with finance, legal, real estate, and operations partners to resolve lease issues and contribute to broader business initiatives
Support special assignments such as reporting projects, data analysis, mapping requests, and document-based administrative tasks as needed

What we offer

medical
vision
dental
life and disability insurance
company 401(k) plan

Lease Administrator

Location

United States , Hinsdale

Salary:

23.00 - 31.68 USD / Hour

Robert Half

Expiration Date

Until further notice

Requirements

At least 3 years of experience in lease administration, property accounting, commercial real estate support, or a closely related function
Demonstrated hands-on experience with CAM reconciliations and tenant billing in a multi-property or multi-client environment
Working knowledge of lease accounting principles and the financial components commonly found in commercial lease agreements
Proficiency with Visual Lease or comparable lease administration systems, along with strong Microsoft Excel capabilities for analysis and reconciliations
Ability to manage account reconciliations, invoicing, and financial reporting with a high degree of accuracy and organization
Strong analytical thinking and problem-solving skills, especially when researching billing variances or ledger discrepancies
Effective communication skills with the ability to work well with both financial and non-financial stakeholders in a client service setting

Job Responsibility

Maintain lease information across lease administration platforms, ensuring records, documentation, and critical financial terms remain accurate and up to date
Review and interpret lease agreements to capture key business and accounting details, supporting proper billing and compliance with contractual obligations
Lead year-end CAM reconciliation activities for a portfolio of approximately 65 clients or properties, validating expense allocations and tenant recoveries
Examine operating expenses, tax charges, insurance amounts, and related billings to identify discrepancies and resolve issues promptly
Process recurring tenant charges such as base rent, CAM, and other additional rent items while ensuring invoices are issued accurately and on schedule
Reconcile tenant ledgers and monitor lease-related financial postings, partnering with accounting teams to support accounts receivable, accounts payable, and close activities
Prepare supporting schedules, variance reviews, and other financial materials needed for monthly reporting, year-end close, and audit requests
Coordinate with property management, accounting staff, and clients to answer questions, address exceptions, and deliver dependable lease administration support across the portfolio

What we offer

medical, vision, dental, and life and disability insurance
company 401(k) plan

Fulltime

Lease Administrator

We are looking for an experienced Lease Administrator to join our client, a comm...

Location

United States , Toledo

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Paralegal degree or certificate required (requirement may be waived with minimum 10 years’ experience in commercial real estate leasing administration)
Strong knowledge of lease terms, agreements, and property management practices
Proficiency in managing leasing for retail, industrial, and office properties
Excellent organizational and communication skills to handle multiple entities and tasks
Ability to monitor lease renewals and maintain accurate records
Familiarity with loan documentation processes and working with financial institutions
Experience collaborating with attorneys and corporate leadership on legal matters
Proactive problem-solving skills and the ability to prioritize tasks effectively

Job Responsibility

Manage leasing activities for a portfolio of approximately 90 properties, including retail, industrial, and office spaces
Draft, review, and distribute lease-related correspondence and documents
Monitor lease renewals and ensure timely communication with tenants
Collaborate with banks by providing accurate lease information and documentation
Handle loan documentation by coordinating with banks and maintaining proper records
Work closely with attorneys and corporate leadership to address legal and operational matters
Maintain organized records for multiple entities, ensuring compliance and accessibility
Prioritize leasing operations while leveraging internal support for loan-related tasks
Provide support in all aspects of property operations, ensuring efficiency and professionalism

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Lease Administrator

We are looking for a Lease Administrator to join our client's dynamic team in In...

Location

United States , Indianapolis

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Associate’s degree with 4+ years of relevant work experience or a Bachelor’s degree
At least 2 years of intermediate-level experience in real estate or lease administration
Strong attention to detail and commitment to accuracy in all tasks
Proficiency in Microsoft Office and other relevant software applications
Excellent organizational skills and ability to manage multiple priorities within deadlines
Strong verbal and written communication skills, with the ability to collaborate effectively across teams
Demonstrated ability to work in a fast-paced environment while maintaining precision
Process-oriented mindset with a focus on improving operational efficiency

Job Responsibility

Maintain and oversee the administration of real estate leases within the organization's expanding portfolio
Accurately input lease agreements and amendments into lease management software
Ensure timely processing and payment of lease-related financial obligations
Review and reconcile monthly lease statements, identifying and addressing discrepancies
Coordinate insurance coverage for all leased properties to meet compliance requirements
Record and manage sublease income, ensuring accurate tracking and collection
Serve as the primary point of contact for landlord and property management updates
Assist in auditing lease statements to verify accuracy and appropriateness
Provide exceptional customer service to internal departments regarding lease administration
Participate in cross-functional projects aimed at improving lease management processes

What we offer

medical
vision
dental
life and disability insurance
company 401(k) plan

Lease Administrator

We are looking for an experienced Lease Administrator to join our team in Boston...

Location

United States , Boston

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

A minimum of 4 years of experience in commercial lease administration (6+ years without a bachelor’s degree)
Proficiency in lease abstraction and management systems
Strong knowledge of lease agreements, contracts, and related documentation
Excellent communication skills, with the ability to interact effectively with landlords, property managers, and internal teams
Exceptional organizational skills, capable of managing multiple priorities in a deadline-driven environment
High attention to detail to ensure accuracy in all lease-related processes
Ability to work collaboratively with cross-functional teams to achieve business objectives

Job Responsibility

Oversee the administration of commercial leases, including reviewing and managing lease agreements and letters of intent (LOIs)
Abstract lease terms and conditions to ensure accurate documentation and compliance
Utilize lease management systems to maintain and update lease-related data efficiently
Serve as a primary point of contact for landlords, property managers, and vendors, addressing inquiries and resolving issues
Ensure timely and accurate processing of lease-related documents and payments
Collaborate with cross-functional teams to align lease administration processes with organizational goals
Monitor critical lease dates and deadlines, ensuring timely renewals or terminations as needed
Conduct regular audits of lease documentation to ensure accuracy and compliance with company policies
Support negotiations for lease renewals or amendments as required

What we offer

medical
vision
dental
life and disability insurance
company 401(k) plan

Lease Administrator

Robert Half is in need of a lease administrator. CAM reconciliation experience i...

Location

United States , Charlotte

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

CAM reconciliation experience
Experience in financial reconciliations budget review and audit processes
Experience and competence utilizing bespoke software and platforms
Ability to work in a fast paced environment
Ability to work independently while maintaining all deadlines and critical date obligations
An excellent ability to communicate clearly effectively
An excellent ability to build trust among colleagues and service partners

Job Responsibility

Reviewing lease related documentation and abstracting critical information including rent and other financial obligations
Tracking Lease renewal and amendment rent commencements along with new location launches
Transmittal of leases and related documents into a commercial software application
Management of the commercial lease administration software application
Monthly review auditing and processing of leasing monetary/rent obligations in line with internal Spend amp Transaction Policies
Operating expenses: correspondence management of auditor relationship and auditor findings and pursuit of claims
Serving as a primary contact to our clients legal and outside legal counsel on all related topics
Establishing new landlords in internal and external systems: all processing of needed forms and ticketing
Establishing and maintaining accurate banking information for all new and current rent obligations within internal and external systems
Establishing new locations in all internal and external systems

What we offer

medical
vision
dental
life and disability insurance
company 401(k) plan

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