Lease Administrator Jobs

Rank Group

Location:
Canada, Halifax

Category:
Real Estate

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

Based in Halifax, Nova Scotia, Rank Group is a full-service real estate firm, providing services such as property development, construction, property management, property maintenance, space design and planning. We thrive on building mutually open and honest relationships with our clients in all our projects, which is evidenced by our many long-standing relationships. With over 4 decades of experience and success, Rank Group has developed, owns and manages more than 5 million square feet of space, with over 500 clients spread over commercial, industrial, retail and multi-residential properties across Atlantic Canada. Rank Group has a current opening for a Lease Administrator. Reporting to Senior Vice-President, Leasing, the Lease Administrator is responsible for the day-to-day administration of leases, agreements, supporting documents, and other information within the organization.

Job Responsibility:

Accurately enter data into property software (Yardi) including: leases, renewals, sublets, options, assignments, amendments, terminations, settlement agreements, parking agreements, storage agreements, expirations, etc.
Monitor the flow and status of negotiations including parameters such as conditions, obligations, possessions, offer/lease stage, and contract execution dates
Track and maintain all lease expirations option exercise dates and other critical information assigned in commercial leases
Ensure the documentation and procedures required for tenant move-ins or move-outs are carried out, including inspection reports and security deposit
Prepare reports detailing lease portfolio performance, including occupancy rates and vacancies
Assist in ensuring documentation is in sync with landlord’s property software (Yardi)
Ensure area certificates completed as required
Communicate all leasing documents and other critical information assigned in commercial leases, to all relevant departments in the organization
Ensure each lease file contains a signed original lease, lease checklist, and ensure other details are correct and complete
Ensure all required items including lease documents, insurance, deposits, contact information, and other critical information are delivered by tenants on new lease transactions prior to occupancy
follow up with Property Management Team and Accounting on Tenant electrical requirements (i.e., meter transfers/terminations) as per Lease
Ensure physical and electronic documents are stored and kept up to date, as per the Company’s records management policy
Take and distribute meeting minutes
Other ad hoc duties to assist Leasing department

Requirements:

Post-secondary education in a relevant field (e.g., Legal Administration, Business Administration, etc.)
Previous experience as a Lease Administrator (ideally in commercial real estate) is a strong asset, but willing to train motivated individuals with a strong administrative and technical background
Superior attention to detail
and high level of accuracy
Strong technical aptitude, and ability to quickly learn new software programs
Knowledge of Yardi is a strong asset
Working knowledge of commercial leasing terms, standard clauses and applicable leasing concept is preferred
Ability to work under pressure and juggle multiple priorities
meeting required deadlines
Ability to adapt to changes quickly in a fast-paced environment
Strong proficiency with Microsoft Office Suite (e.g., Excel, Word, Outlook, etc.), PDF’s, and other related software
Demonstrated ability to effectively communicate to different audiences

Nice to have:

Previous experience as a Lease Administrator (ideally in commercial real estate)
Knowledge of Yardi
Working knowledge of commercial leasing terms, standard clauses and applicable leasing concept

What we offer:

Competitive salary
Health/dental benefits
GRRSP matching program
Goodlife Fitness discount
Pizza Fridays every month
Opportunity to be part of a growing company, doing exciting things in our city

Additional Information:

Job Posted:
December 11, 2025

Employment Type:

Fulltime

Work Type:

On-site work

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Lease Administrator