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Robert Half Logo Robert Half · Office Administration

Lease Administrator

United States, Dallas Employment contract · Job Posted May 29, 2026
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Job Description

We are looking for a Lease Administrator to support the financial and operational oversight of a commercial real estate portfolio in Dallas, Texas. This position focuses on maintaining accurate lease information, coordinating payment-related activities, and helping ensure each account is managed in line with lease terms and reporting needs. The ideal candidate brings strong analytical ability, comfort working with detailed agreements, and a consistent approach to handling deadlines in a high-volume environment.

Job Responsibility

  • Review lease agreements, amendments, and related legal documents to capture key terms and enter complete, reliable data into standardized records
  • Track important lease milestones such as renewal opportunities, expiration timelines, rent changes, and notice periods to support timely action across the portfolio
  • Serve as a primary point of coordination between clients and landlords by addressing questions, following up on outstanding items, and maintaining clear communication
  • Examine recurring rent, tax, insurance, and other occupancy charges for accuracy, then work with landlords and internal teams to resolve billing discrepancies
  • Assist with year-end reconciliations and account reviews by researching variances, identifying potential cost savings, and supporting audit-related requests
  • Maintain well-organized digital files for executed leases, correspondence, financial support documents, and other portfolio records
  • Produce scheduled and on-demand reports covering lease status, occupancy expenses, and portfolio performance metrics for client and internal use
  • Collaborate with finance, legal, real estate, and operations partners to resolve lease issues and contribute to broader business initiatives
  • Support special assignments such as reporting projects, data analysis, mapping requests, and document-based administrative tasks as needed

Requirements

  • Experience in lease administration, lease accounting, accounts payable, or a related real estate support function
  • Working knowledge of commercial lease language and the ability to interpret contractual terms with accuracy
  • Proficiency in Microsoft Office and Adobe tools, including strong Excel skills for tracking, analysis, and reporting
  • Ability to process invoices, review coding, support payment cycles, and research exceptions such as short pays, overpayments, and unapplied cash
  • Strong attention to detail with the organizational skills needed to manage a high volume of records and deadlines
  • Clear written and verbal communication skills for effective coordination with landlords, clients, and internal stakeholders

Nice to have

  • Experience supporting rent validation and prior year reconciliation activities is preferred
  • Familiarity with lease administration platforms such as ProLease, CoStar, or similar systems, along with exposure to ASC 842 concepts, is preferred

What we offer

  • medical
  • vision
  • dental
  • life and disability insurance
  • company 401(k) plan
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