Lease Administration Specialist Job at IKEA (Gurgaon)

Real Estate Contract Specialist

This essential role is focused on managing and interpreting complex retail real ...

Location

United States , South San Francisco

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

A legal background is required, ideally with extensive experience in lease administration, retail lease management, or property management
Deep understanding of Commercial Retail Lease Agreements, with a strong capability to interpret and manage complex lease documents
Proficiency with legal terminology and ability to translate legal language into layman’s terms for diverse audiences
Advanced skills in Microsoft Office, especially Excel
familiarity with DocuSign, Workday, and Tango is highly desirable
Detail-oriented, with exceptional organizational skills to manage multiple projects and files
Strong quantitative skills, with a thorough understanding of financial terms related to leases such as CAM charges, rent percentages, and breakpoints
Capacity to independently handle multiple projects under tight deadlines
Preferred certified notary or willingness to obtain certification
costs will be covered

Job Responsibility

Manage and ensure compliance for all real estate-related documents, including permanent location leases, amendments, addendums, and various forms
Handle licensing agreements for temporary holiday locations and short-term storage facilities
Maintain and update lease recaps/abstracts, ensuring accuracy across all leased properties
Organize and oversee all legal documentation within the real estate shared drives
Coordinate with landlords to negotiate and extend lease terms, adhering to defined timelines
Oversee all related correspondence, including notices, demands, and legal agreements such as estoppels, subordination, and non-disturbance documents
Analyze financial data for new or renewed leases and manage reporting to stakeholders
Collaborate with property management teams and landlords to address and resolve issues
Partner with regional and district sales managers, as well as the Real Estate Manager, to ensure adequate operational space
Ensure compliance by verifying the receipt of all required documents for leased locations

What we offer

medical, vision, dental, and life and disability insurance
company 401(k) plan
free online training
competitive compensation

Fulltime

Real Estate Chargeback & Billing Specialist

Manage all aspects of tenant chargebacks and utility billings, to ensure accurat...

Location

United States , Farmingdale

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Bachelor’s degree in Accounting, Finance, or Business preferred
3+ years of Real Estate / Property Management and billing/accounting experience
Strong understanding of lease language, billing cycles, and financial platforms—MRI, Yardi, or similar ERP
Advanced Excel and general MS Office skills
Detail-oriented, team player with excellent organizational and communication abilities
Ability to prioritize and meet deadlines in a fast-paced setting

Job Responsibility

Review lease agreements and lease provisions to ensure that all tenant chargebacks are appropriately and accurately charged back to the tenant as per the lease provisions
Work closely with Lease Administration to track new lease commencements and expirations, ensuring all reimbursable charges are accounted for and reconciled
Take charge of tenant utility billing: confirm allocation percentages, enter charges in Yardi/MRI, and send out invoices per policy
Coordinate with Property Management and Accounts Payable, ensuring utility invoices are properly coded and purchase order templates are current
Partner with the AR Manager to ensure all services are billed and collected on an accurate and timely basis

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Administrative Specialist

We’re looking for a versatile, well-organised, and execution-driven team member ...

Location

France , Paris

Salary:

Not provided

myPOS

Expiration Date

Until further notice

Requirements

Minimum 2 years of experience in office administration or a similar role
Fluent in French and English
Based in Paris, France
Willing and able to travel frequently
Strong organisational and multitasking skills
Experience managing budgets and vendor relationships
Comfortable working cross-functionally with international teams
Strong communication and problem-solving abilities
Proficiency in Microsoft Office (Excel, Word, Outlook)

Job Responsibility

Oversee daily operations of offices in Paris, Lyon and Aix
Liaise with landlords, property managers, and external vendors
Coordinate maintenance, repairs, and office improvements
Support office relocations and space planning initiatives
Ensure compliance with local regulations and workplace standards
Manage relationships with local suppliers and service providers
Monitor and control assigned office budgets
Track and report expenses accurately
Work closely with Central Finance in Bulgaria to ensure transparency, reporting accuracy, and cost visibility
Support time tracking and payroll processing in collaboration with HR and Finance

What we offer

Private Health Insurance (50% coverage)
Food allowance - 11,5 EUR per day (50% coverage)
25 days annual holiday
Annual salary reviews, promotions and performance bonuses
myPOS Academy for upskilling and training
Unlimited access to courses on LinkedIn Learning
Annual individual training and development budget
Refer a friend bonus
Teambuilding, social activities and networks on a multi-national level

Fulltime

Sr Specialist, Portfolio Management

This role supports effective management of a real estate portfolio by overseeing...

Location

United States , Frisco; Bellevue

Salary:

71800.00 - 129400.00 USD / Year

T-Mobile

Expiration Date

Until further notice

Requirements

High School Diploma/GED
4-7 years specific wireless/telecommunications experience related to property management, real estate or lease operations managing a large portfolio of locations
4-7 years comprehensive understanding of lease contracts and ability to interpret complex lease language and enforce lease rights working, with Legal and auditors and facilities on property management and lease administration issues
Communication
Cross Functional Relationships
Strong analytical skills with experience defining reporting requirements and monitoring metrics
Microsoft Project, Office, and Visio
Organization

Job Responsibility

Develop and maintain portfolio strategies and plans of record to guide enterprise property management
Manage lease operations including landlord relationships, lease interpretation, and dispute resolution to ensure compliance
Analyze market leasing trends and financial data to support lease renewals and negotiation of favorable terms
Coordinate with internal and external stakeholders to track project updates and support real estate initiatives
Maintain lease documentation quality assurance and process completeness for new locations and renewals
Also responsible for other duties/projects as assigned by business management as needed

What we offer

Annual stock grant
Employee stock purchase plan
401(k)
Access to free, year-round money coaches
Medical, dental and vision insurance
Flexible spending account
Paid time off and up to 12 paid holidays
Paid parental and family leave
Family building benefits
Back-up care

Fulltime

Accounts Receivable Specialist

We are looking for an experienced Accounts Receivable Specialist to join a dynam...

Location

United States , Farmingdale

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Bachelor’s degree in accounting, finance, or business administration
Minimum of 3 years of experience in commercial real estate, focusing on property management, accounts receivable, billing, or financial operations
Strong understanding of lease terms and tenant billing processes
Proficiency in accounts receivable functions, including cash applications and collections in a commercial setting
Experience with enterprise resource planning systems and billing software
Exceptional attention to detail and ability to analyze financial data for accuracy
Excellent communication skills to collaborate effectively with internal teams and tenants
Ability to work independently and prioritize tasks in a fast-paced environment

Job Responsibility

Process tenant chargebacks monthly using an AI-based Chargeback Database, ensuring accuracy and timely execution
Collaborate with lease administration teams to reconcile and process chargebacks related to new and expiring leases
Manage utility billing processes, including updating tenant percentage shares and verifying allocations for each billing cycle
Coordinate with property management administrators to ensure proper coding of utility invoices and assist in creating purchase order templates
Review and analyze utility breakdowns from allocation services, ensuring correct amounts are charged back to tenants
Identify and process service invoices eligible for tenant chargebacks, preparing and posting invoices to the appropriate subledger
Utilize enterprise systems like Angus to compute and post emergency light test costs to tenant accounts
Support the Accounts Receivable Manager by entering and invoicing work order chargebacks and ensuring timely collections
Maintain consistent communication with tenants and internal teams to address inquiries and resolve discrepancies
Take on additional projects and duties as assigned to support financial operations

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Leasing & Communication Specialist

As a Leasing & Communication Specialist, you will serve as a central point of co...

Location

United States , Houston

Salary:

Not provided

Shannon Property Management

Expiration Date

Until further notice

Requirements

2+ years of experience in customer service, communications, or administrative support
Real estate or property management experience preferred
Strong verbal and written communication skills
Ability to remain calm and professional in high-volume environments
Strong attention to detail and problem-solving ability
Comfortable working independently in a remote environment
Tech-confident and able to learn new platforms quickly
Experience with AppFolio, LeadSimple, Rent Engine, or similar platforms is a plus
Availability to work occasional overtime and participate in a rotating weekend schedule as business needs require

Job Responsibility

Respond to inbound leasing inquiries via phone, text, and email
Ensure timely responses to new leads and maintain service level expectations
Schedule and confirm property showings and provide self-tour instructions
Follow up with prospective residents to support leasing conversions
Coordinate and promote open houses for available listings
Maintain accurate lead statuses in AppFolio and Tenant Turner
Collaborate with the Application and Renewal teams to provide applicant updates
Serve as a liaison between residents, owners, vendors, and internal team members
Ensure all communication remains compliant with Fair Housing guidelines
Use company platforms such as LeadSimple, AppFolio, Tenant Turner, DialPad, and Slack to manage workflows and communication

What we offer

Remote flexibility
A fast-growing, innovative property management company
Clear processes, strong systems, and operational support
A collaborative and high-performing team environment
Opportunities for long-term growth and advancement

Fulltime

Community Support Specialist

We are looking for a dedicated Community Support Specialist to join our team in ...

Location

United States , Barnegat, New Jersey

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience in administrative roles, preferably within property management or similar industries
Strong customer service skills with the ability to handle resident inquiries effectively
Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint
Excellent organizational and time-management abilities to handle multiple tasks efficiently
Experience in answering inbound and outbound calls with professionalism
Skilled in data entry and maintaining accurate records
Ability to schedule appointments and manage calendars
Effective written and verbal communication skills for email correspondence and resident interactions

Job Responsibility

Prepare and distribute lease renewal notices to residents while tracking responses and coordinating follow-ups
Assist in processing lease recertifications in compliance with property policies and regulations
Accurately record and monitor rent payments, ensuring financial documentation is up-to-date
Provide support to residents with inquiries related to rent payments and offer guidance on available payment methods
Collaborate with property management to address delinquent accounts and issue necessary notices
Maintain organized resident files, both physical and digital, to ensure compliance and accessibility
Respond promptly and professionally to resident communications, fostering positive relationships
Work closely with leasing and property management teams to deliver a seamless experience for residents

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Accountant/Accounts Receivable Specialist

A highly successful Real Estate Investment Company located in the Woburn area is...

Location

United States , Woburn

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience in accounting, property management accounting preferred
tenant billing and CAM reconciliations
strong attention to detail and organization skills required
proficiency with Yardi is highly preferred
AR Billing Experience
Yardi is a must
Property management or Construction billing is a must
Knowledge of tenant billing and CAM (Common Area Maintenance) reconciliation is highly preferred
Strong communications skills, needs to be confident answering questions directly from the owner
Degree not required, would prefer relevant experience

Job Responsibility

Supporting construction billing, tenant billing, lease administration review, and financial processes related to property management
ensures accurate accounting records, proper tenant billing, and timely processing of financial transactions for the construction company and managed properties

What we offer

great work/life balance
casual environment
good people to work with every day
strong benefits and bonus plan
medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Lease Administration Specialist

IKEA

Location:
India , Gurgaon

Category:
Real Estate

Contract Type:
Employment contract

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
November 15, 2025

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Location:India , Gurgaon

Category:Real Estate

Contract Type:Employment contract

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:November 15, 2025

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Location:
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Job Posted:
November 15, 2025