Lease Administration Analyst Job at Robert Half (Toms River)

Lease Administration Analyst

This position primarily revolves around managing real estate records and process...

Location

United States , Toms River

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Manage a significant number of real estate records with precision and efficiency
Conduct rent payment processing and track the status of payments received/sent
Review variant reports to ensure data accuracy and consistency
Process multiple supplemental and expedited payment profiles, ensuring timely transactions
Enhance relationships between landlords and tenants, serving as a key point of contact
Address open queries, providing clear and prompt responses
Maintain logs notes reports and security deposits, ensuring all documents are up to date
Collaborate with the financial analyst team for OpEx tracking
Demonstrate basic accounting skills and knowledge in AP/AR
Utilize advanced Excel and reporting skills for data management and analysis

Job Responsibility

Manage a significant number of real estate records with precision and efficiency
Conduct rent payment processing and track the status of payments received/sent
Review variant reports to ensure data accuracy and consistency
Process multiple supplemental and expedited payment profiles, ensuring timely transactions
Enhance relationships between landlords and tenants, serving as a key point of contact
Address open queries, providing clear and prompt responses
Maintain logs notes reports and security deposits, ensuring all documents are up to date
Collaborate with the financial analyst team for OpEx tracking

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Fulltime

Lease Admin Analyst

This role is vital in our real estate portfolio management, with a focus on main...

Location

United States , Memphis

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum 2 years of lease administration experience preferred
Strong background in commercial real estate, legal, financial, or account management roles may be considered
Proficiency in lease abstraction, financial reconciliation, and lease management systems (e.g., CoStar, Visual Lease, APEX, Harbor Flex, Salesforce)
Familiarity with lease-related terms (e.g., estoppel, critical dates, COI, document execution)
Advanced Excel skills (pivot tables, v-lookups, conditional formatting)
Experience with AP/AR, rent processing, and reconciliations is a plus
Stability in work history preferred
Proficiency in Customer Service
Ability to carry out Reporting tasks effectively
Advanced knowledge of Microsoft Excel

Job Responsibility

Maintain the integrity of real estate portfolio data for assigned clients
Input, manage, and report on lease details, financial transactions, and critical dates within lease management software
Prepare and reconcile AR/AP transactions to ensure lease information remains accurate and up to date
Assist in resolving client inquiries by researching lease terms, payment transactions, and related matters
Draft and review lease abstracts for accuracy and clarity
Provide lease analysis and interpretation for clients
Monitor lease-related payables and receivables
Process client rent rolls and coordinate accounting transactions
Review and reconcile invoices to ensure compliance with lease agreements

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Fulltime

Lease Analyst

We are looking for a dedicated Lease Analyst to join our team in Charlotte, Nort...

Location

United States , Charlotte

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Bachelor’s degree in a relevant field
Proven experience in commercial lease administration for real estate companies
Strong skills in analyzing lease documents, agreements, and contracts
Expertise in CAM reconciliation and lease accounting
Ability to work independently while meeting deadlines in a fast-paced environment
Proficiency in using specialized software for lease management
Excellent communication skills to interact effectively with colleagues and partners
Detail-oriented approach with a focus on accuracy in financial and legal documentation

Job Responsibility

Review and analyze lease documentation to extract and record critical details
Manage lease abstracts and ensure all financial obligations are accurately documented
Perform CAM reconciliations and audits to verify budgetary compliance
Collaborate with internal teams and service partners to address lease-related inquiries
Monitor lease renewals and coordinate necessary updates or amendments
Ensure timely execution of lease agreements while maintaining compliance with deadlines
Provide detailed reporting on lease terms and associated financial data
Utilize specialized software platforms to maintain lease records and manage data
Communicate effectively with stakeholders to build trust and ensure clarity on lease matters
Maintain accountability for critical dates and obligations within lease administration

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Lease Analyst

JLL empowers you to shape a brighter way. Our people at JLL and JLL Technologies...

Location

Philippines , Taguig

Salary:

Not provided

JLL

Expiration Date

Until further notice

Requirements

University Graduates
Lease Abstraction expertise with 1 to 3 years of experience
Experience in Real estate commercial lease abstractions
Experience in using a property management/lease administration system
Sound computer skills in Microsoft Office (MS Excel, Outlook)
Strong Project Management Skills
Excellent Verbal and Written Communication Skills
Strong organizational and interpersonal skills
Demonstrated ability to maintain and manage accurate data and to prioritise work within tight operational deadlines
Readiness to change, receptivity to new ideas, able to provide solutions and strategies for client needs and concerns when required

Job Responsibility

Abstract critical and key information from leases and other contract documentation
Abstract information into various lease database systems
Abstracts client data from Lease documents to LA Systems
Verify and review System Reports and System Data for Accuracy and Completeness
Perform Lease Document Matching and Review for completeness to be able to Abstract
Accurately record Lease Documents information into Master Document Control Log / Document Trackers
Work closely with internal Stakeholders to resolve Document/Abstraction related queries
Review landlord invoices to ensure adherence to lease requirement
Prepare area, cost-schedule and events variance reports for validation projects
Ensure our processes and procedures are maintained to ensure adherence with all internal and external compliance policies

What we offer

Total Rewards Program, competitive pay and benefits package

Fulltime

Administrative Coordinator

We are looking for a highly organized and efficient Administrative Coordinator t...

Location

United States , Charlotte

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience in administrative or office support roles
Exceptional attention to detail with the ability to manage multiple priorities simultaneously
Comfortable working in a dynamic and deadline-driven environment
Proficiency in Microsoft Office Suite, including Outlook, Excel, and Word
Strong communication skills, both verbal and written, with excellent organizational abilities
Ability to adapt quickly to changing needs and provide proactive support
Dependable and capable of working independently while contributing to team goals

Job Responsibility

Provide comprehensive administrative assistance to the Majors Tenant Lease Analysts, including handling documentation, reviewing charges, completing forms, and managing address updates
Support the Legal and Majors teams by coordinating daily workflow activities and ensuring timely completion of assigned tasks
Process legal fees efficiently and prepare detailed legal and collection packets
Organize, compile, and maintain essential documentation needed for legal proceedings
Assist Lease Analysts with data entry, preparation of documents, and follow-up on various tasks
Ensure all administrative processes are accurate and completed within set deadlines
Handle general account-related administrative responsibilities to facilitate smooth operations
Collaborate with team members to ensure alignment and effective communication across departments

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Junior Analyst, Lease Administration

The objective of the role is to maintain lease databases and perform financial p...

Location

Poland , Warsaw

Salary:

Not provided

JLL

Expiration Date

Until further notice

Requirements

Very good English and another European language
At least 1 year experience in finance/accounting
MS office skills especially Excel
Analytical / numerical skills
Orientation to details

Job Responsibility

Review invoices for accuracy and compliance with the contract
Update database with current costs
Track and maintain critical lease dates
Resolve payment-related queries with the landlords/suppliers
Review annual service charge reconciliation statements and calculations
Financial reporting and analysis
Rent payment processing (AP and AR)
Issuing invoices to subtenants (AR)

Fulltime

Land Lease Analyst

Reporting to the Sr. Manager of Land Lease Management, the Land Lease Analyst wi...

Location

United States , Scottsdale

Salary:

68000.00 - 75000.00 USD / Year

Clearway Energy

Expiration Date

Until further notice

Requirements

College degree in Accounting, Library Science, Business, or Law preferred
in lieu of a college degree, 5+ years of administering royalty payments
2 years of professional experience in accounting, operations, or general business administration in a corporate setting
Experience in manipulating and managing large amounts of MS Excel-based data
Understanding of basic accounting and procurement concepts
Ability to read complex agreements for specific provisions related to payment and notice requirements
Proficient in the MS Office suite, including intermediate-advanced knowledge of MS Excel
Ability to perform well under pressure in a demanding environment and occasionally work extended hours to meet project deadlines
Excellent communication and interpersonal skills
Self-motivated, highly organized, and detail-oriented

Job Responsibility

Serve as the primary contact for landowners on all inquiries related to lease payments, change of address, change in payment instructions, and other lease administration activities
Analyze and interpret leases and agreements to determine their impact on the revenue statements
Determine the division of interest, calculates amount of royalties, and ensure the timely payment of royalties for complex transactions
Establish and maintain legal revenue ownership in SAP/ Power Plan
Maintain and adjust legal ownership through the life of the producing asset by adjusting ownership pursuant to conveyances, probate, court orders, liens, and legal direction
Review & interpret commercial contract language related to lease agreements and create payment schedules in Excel
Validate system-generated payment calculations and approve landowner payments
Work with IT and other internal stakeholders to program landowner payment calculations in corporate systems
Work with Asset Management and Legal to validate changes to payee status
Work with Cash Management and Accounting to ensure landowner payments are queued according to project cashflow guidelines and troubleshooting as necessary

What we offer

generous PTO
medical, dental & vision care
HSAs with company contributions
health FSAs
dependent daycare FSAs
commuter benefits
relocation
401(k) plan with employer match
a variety of life & accident insurances
fertility programs

Fulltime

Portfolio Analyst

Combined role of Portfolio Analyst and Property Administrator. Reporting to Coun...

Location

Spain , Barcelona

Salary:

Not provided

Mileway

Expiration Date

Until further notice

Requirements

Strong quantitative and analytical skills with the ability to work with large, complex datasets (Excel)
Knowledge of lease administration, property management, or other real estate related disciplines
Strong organizational skills, able to work on multiple projects simultaneously and meet deadlines
Ability to thrive in a fast-paced environment, motivated by short deadlines
Commercial mindset and great communication skills
Great team energy, a hands-on self-starter who works confidently and independently and collaborates well
Excellent problem-solving skills
Excellent verbal and written communication skills
Fluent English
Native Spanish and an additional language is an advantage

Job Responsibility

Build portfolio strategy and annual business plan with Asset Management team and Country director
Manage progress of business plan, providing analytical support to explain country performance
Assist on refinancing exercise, valuation, preparation of presentations to Investment Committee
Collaborate with Country Asset Management team on business plans and annual budgets
Collaborate with Portfolio & Financial Management team in Amsterdam, providing country-specific data for reporting
Learn to use portfolio management and performance tracking systems (Yardi, Excel, Power BI, etc.) and help optimize systems and processes
Administration, input, and management of lease data
Review, interpret and abstract commercial leases
Enter recurring rent charges, track critical lease events, and update data points in core systems
Manage unit and asset data, aligning changes with impact on leases, billing, budget rents, and service charges

What we offer

In-house learning and development programs supporting professional and personal development

Fulltime

Lease Administration Analyst

Robert Half

Location:
United States , Toms River

Category:
Finance

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
March 26, 2025

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Job Responsibility:

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Additional Information:

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