Lease Administration Analyst Job at Robert Half (Toms River)

Lease Administration Analyst

This position primarily revolves around managing real estate records and process...

Location

United States , Toms River

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Manage a significant number of real estate records with precision and efficiency
Conduct rent payment processing and track the status of payments received/sent
Review variant reports to ensure data accuracy and consistency
Process multiple supplemental and expedited payment profiles, ensuring timely transactions
Enhance relationships between landlords and tenants, serving as a key point of contact
Address open queries, providing clear and prompt responses
Maintain logs notes reports and security deposits, ensuring all documents are up to date
Collaborate with the financial analyst team for OpEx tracking
Demonstrate basic accounting skills and knowledge in AP/AR
Utilize advanced Excel and reporting skills for data management and analysis

Job Responsibility

Manage a significant number of real estate records with precision and efficiency
Conduct rent payment processing and track the status of payments received/sent
Review variant reports to ensure data accuracy and consistency
Process multiple supplemental and expedited payment profiles, ensuring timely transactions
Enhance relationships between landlords and tenants, serving as a key point of contact
Address open queries, providing clear and prompt responses
Maintain logs notes reports and security deposits, ensuring all documents are up to date
Collaborate with the financial analyst team for OpEx tracking

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Fulltime

Lease Admin Analyst

This role is vital in our real estate portfolio management, with a focus on main...

Location

United States , Memphis

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum 2 years of lease administration experience preferred
Strong background in commercial real estate, legal, financial, or account management roles may be considered
Proficiency in lease abstraction, financial reconciliation, and lease management systems (e.g., CoStar, Visual Lease, APEX, Harbor Flex, Salesforce)
Familiarity with lease-related terms (e.g., estoppel, critical dates, COI, document execution)
Advanced Excel skills (pivot tables, v-lookups, conditional formatting)
Experience with AP/AR, rent processing, and reconciliations is a plus
Stability in work history preferred
Proficiency in Customer Service
Ability to carry out Reporting tasks effectively
Advanced knowledge of Microsoft Excel

Job Responsibility

Maintain the integrity of real estate portfolio data for assigned clients
Input, manage, and report on lease details, financial transactions, and critical dates within lease management software
Prepare and reconcile AR/AP transactions to ensure lease information remains accurate and up to date
Assist in resolving client inquiries by researching lease terms, payment transactions, and related matters
Draft and review lease abstracts for accuracy and clarity
Provide lease analysis and interpretation for clients
Monitor lease-related payables and receivables
Process client rent rolls and coordinate accounting transactions
Review and reconcile invoices to ensure compliance with lease agreements

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Fulltime

Senior Lease Administration Lead

We are looking for a Senior Lease Administration Lead for delivering expert Leas...

Location

United States , Redmond

Salary:

116900.00 - 203600.00 USD / Year

Microsoft Corporation

Expiration Date

Until further notice

Requirements

Bachelor's degree in Business Management, Real Estate, Project Management, or related field, AND 5+ years relevant experience OR 7+ years equivalent experience.
Ability to meet Microsoft, customer and/or government security screening requirements are required for this role.
Microsoft Cloud Background Check: This position will be required to pass the Microsoft Cloud background check upon hire/transfer and every two years thereafter.
Citizenship & Citizenship Verification: This position requires verification of U.S. citizenship due to citizenship-based legal restrictions.
Bachelor's degree in Business Management, Real Estate, Project Management, or related field AND 7+ years portfolio management, real estate, or office management experience OR 10+ years equivalent experience.
8+ years of experience in Lease Administration, Data Center Real Estate Professional
Experience and competence ERP & Real Estate Management software platforms
Experience and competence in data manipulation and analytics using Excel and PowerBI
Experience and competence in presenting data-driven storytelling in PowerPoint
Ability to work in a high stress, fast paced environment prone to change management

Job Responsibility

Review, administer, and govern lease‑related documentation, ensuring accurate abstraction, validation, and maintenance of critical lease data within Global Portfolio Management systems.
Own the tracking and management of all leases, amendments, contracts, and associated documentation across the portfolio, maintaining a complete and auditable system of record.
Develop, implement, and continuously improve standardized procedures, controls, and systems that streamline Global Portfolio Management and lease administration operations at scale.
Operate as a Subject Matter Expert on lease administration tools, processes, and governance models to drive consistency, standardization, and operational rigor across the organization.
Provide programmatic leadership and input on lease compliance, risk management, and control effectiveness across strategic partnerships and the full contract base.
Enable innovative, data‑driven solutions by applying deep lease administration expertise, process optimization, and tooling to deliver business priorities and operational efficiencies.
Establish and execute a results‑oriented, analytics‑driven approach to strategic asset and lease management, identifying opportunities for automation, efficiency gains, and continuous improvement.
Project manage cross‑functional initiatives with clearly defined, time‑bound deliverables, ensuring alignment, accountability, and measurable outcomes.
Influence without authority by removing barriers, driving clarity, and creating pathways to progress through assertive, growth‑minded ownership and stakeholder partnership.
Collaborate with Legal, Finance, Operations, and external partners to support lease administration requirements and ensure alignment with Global Portfolio Management objectives.

What we offer

Certain roles may be eligible for benefits and other compensation.

Fulltime

Lease Analyst

We are looking for a dedicated Lease Analyst to join our team in Charlotte, Nort...

Location

United States , Charlotte

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Bachelor’s degree in a relevant field
Proven experience in commercial lease administration for real estate companies
Strong skills in analyzing lease documents, agreements, and contracts
Expertise in CAM reconciliation and lease accounting
Ability to work independently while meeting deadlines in a fast-paced environment
Proficiency in using specialized software for lease management
Excellent communication skills to interact effectively with colleagues and partners
Detail-oriented approach with a focus on accuracy in financial and legal documentation

Job Responsibility

Review and analyze lease documentation to extract and record critical details
Manage lease abstracts and ensure all financial obligations are accurately documented
Perform CAM reconciliations and audits to verify budgetary compliance
Collaborate with internal teams and service partners to address lease-related inquiries
Monitor lease renewals and coordinate necessary updates or amendments
Ensure timely execution of lease agreements while maintaining compliance with deadlines
Provide detailed reporting on lease terms and associated financial data
Utilize specialized software platforms to maintain lease records and manage data
Communicate effectively with stakeholders to build trust and ensure clarity on lease matters
Maintain accountability for critical dates and obligations within lease administration

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Lease Analyst

JLL empowers you to shape a brighter way. Our people at JLL and JLL Technologies...

Location

Philippines , Taguig

Salary:

Not provided

JLL

Expiration Date

Until further notice

Requirements

University Graduates
Lease Abstraction expertise with 1 to 3 years of experience
Experience in Real estate commercial lease abstractions
Experience in using a property management/lease administration system
Sound computer skills in Microsoft Office (MS Excel, Outlook)
Strong Project Management Skills
Excellent Verbal and Written Communication Skills
Strong organizational and interpersonal skills
Demonstrated ability to maintain and manage accurate data and to prioritise work within tight operational deadlines
Readiness to change, receptivity to new ideas, able to provide solutions and strategies for client needs and concerns when required

Job Responsibility

Abstract critical and key information from leases and other contract documentation
Abstract information into various lease database systems
Abstracts client data from Lease documents to LA Systems
Verify and review System Reports and System Data for Accuracy and Completeness
Perform Lease Document Matching and Review for completeness to be able to Abstract
Accurately record Lease Documents information into Master Document Control Log / Document Trackers
Work closely with internal Stakeholders to resolve Document/Abstraction related queries
Review landlord invoices to ensure adherence to lease requirement
Prepare area, cost-schedule and events variance reports for validation projects
Ensure our processes and procedures are maintained to ensure adherence with all internal and external compliance policies

What we offer

Total Rewards Program, competitive pay and benefits package

Fulltime

Administrative Coordinator

We are looking for a highly organized and efficient Administrative Coordinator t...

Location

United States , Charlotte

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience in administrative or office support roles
Exceptional attention to detail with the ability to manage multiple priorities simultaneously
Comfortable working in a dynamic and deadline-driven environment
Proficiency in Microsoft Office Suite, including Outlook, Excel, and Word
Strong communication skills, both verbal and written, with excellent organizational abilities
Ability to adapt quickly to changing needs and provide proactive support
Dependable and capable of working independently while contributing to team goals

Job Responsibility

Provide comprehensive administrative assistance to the Majors Tenant Lease Analysts, including handling documentation, reviewing charges, completing forms, and managing address updates
Support the Legal and Majors teams by coordinating daily workflow activities and ensuring timely completion of assigned tasks
Process legal fees efficiently and prepare detailed legal and collection packets
Organize, compile, and maintain essential documentation needed for legal proceedings
Assist Lease Analysts with data entry, preparation of documents, and follow-up on various tasks
Ensure all administrative processes are accurate and completed within set deadlines
Handle general account-related administrative responsibilities to facilitate smooth operations
Collaborate with team members to ensure alignment and effective communication across departments

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Intermediate Business Analyst

Our client is looking for an Intermediate Business Analyst for a 12 month contra...

Location

Canada , Toronto

Salary:

274.54 - 319.24 CAD / Hour

Randstad

Expiration Date

May 01, 2026

Requirements

3+ years experience Ability to read, review and summarize different types of reports and legal documents
including leases, real estate analysis, business cases
Minimum of 3 years of experience in lease administration, property management or commercial real estate preferably within a corporate environment

Job Responsibility

Review real estate leases across multiple locations within the province
Work with Infrastructure Ontario to conduct thorough lease portfolio analysis to identify potential risks, opportunities and cost saving measures
Collaborate with internal teams to ensure lease agreements align with business objectives, regulatory requirements and the organization realty strategy
Maintain accurate lease databases and documentation including original leases, amendments and renewals
Monitor lease expiration dates and proactively manage lease renewals, terminations and extensions
Provide regular reports and updates to management on leasing activities and portfolio metrics
Prepare leasing briefing notes and documents for execution by senior management
Provide regular and ad hoc reports and updates to the Organization leadership
Work with the finance department to ensure lease payments are accurate and Audited Financial Statements accurately reflect future lease commitments
Ensure compliance with Management Board of Cabinet Realty Directive

What we offer

Earn a competitive rate within the industry

Fulltime

Junior Analyst, Lease Administration

The objective of the role is to maintain lease databases and perform financial p...

Location

Poland , Warsaw

Salary:

Not provided

JLL

Expiration Date

Until further notice

Requirements

Very good English and another European language
At least 1 year experience in finance/accounting
MS office skills especially Excel
Analytical / numerical skills
Orientation to details

Job Responsibility

Review invoices for accuracy and compliance with the contract
Update database with current costs
Track and maintain critical lease dates
Resolve payment-related queries with the landlords/suppliers
Review annual service charge reconciliation statements and calculations
Financial reporting and analysis
Rent payment processing (AP and AR)
Issuing invoices to subtenants (AR)

Fulltime

Lease Administration Analyst

Robert Half

Location:
United States , Toms River

Category:
Real Estate

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
March 26, 2025

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Location:United States , Toms River

Category:Real Estate

Contract Type:Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:March 26, 2025

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Job Posted:
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