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We are looking for a meticulous Lease Abstractor with strong expertise in commercial real estate to support a lease abstraction (around 50 100-page lease abstracts) project on a contract basis. This role requires re-abstracting legacy leases and ensuring their accuracy while prioritizing legal and operational terms. The position is fully on-site, based in New York, New York, and offers a unique opportunity to contribute to the standardization of lease documentation processes.
Job Responsibility:
Review and analyze older commercial leases, amendments, and related documents to create accurate lease abstracts
Verify and correct inaccuracies in previous lease summaries by cross-referencing source documents
Utilize tools such as Yardi, and/or MRI to compile, annotate, and manage lease data
Prioritize legal and operational terms, such as use clauses, exclusivity agreements, options, assignment/subletting provisions, maintenance obligations, insurance requirements, and default remedies
Standardize lease abstracts and ensure entries are searchable, properly formatted, and linked to relevant documents in designated systems
Locate and remediate missing pages, amendments, exhibits, and correspondence by engaging with landlords, tenants, or internal stakeholders
Maintain organized digital folders and ensure complete and accurate document trails
Collaborate with team members to ensure document control and version management
Adhere to established processes and workflows to support lease operations efficiently
Requirements:
Proven experience (3-4+ yrs) in lease abstraction, particularly for commercial real estate
Strong understanding of lease terms, including operational and legal clauses
Proficiency in lease management systems such as Yardi or MRI
Ability to analyze and reconcile complex documents, including amendments and exhibits
Exceptional organizational skills and attention to detail
Familiarity with document management software
Competence in Microsoft Office or Google Workspace applications
Strong communication skills to engage with stakeholders and address document discrepancies
What we offer:
medical, vision, dental, and life and disability insurance