CrawlJobs Logo

Lead Medical Secretary

https://www.office-angels.com Logo

Office Angels

Location Icon

Location:
United Kingdom , Roehampton

Category Icon

Job Type Icon

Contract Type:
Not provided

Salary Icon

Salary:

35000.00 GBP / Year

Job Description:

Detail-driven, people-focused professional with a passion for healthcare and leadership to join as a Lead Medical Secretary and play a key role in managing a dedicated team of medical secretaries.

Job Responsibility:

  • Supporting consultants with managing their Medical Secretaries
  • Managing the rotas of the Medical Secretaries
  • Delivering outstanding guidance and support to Medical Secretaries
  • Upholding confidentiality, safeguarding, and information governance standards
  • Leading and supervising a team of medical secretaries
  • Ensuring high standards of administrative support across the team
  • Acting as the first point of contact for escalations and team-related queries

Requirements:

  • Strong admin and Microsoft Office skills
  • Understanding of medical terminology
  • A calm, organised approach and top-notch attention to detail
  • A warm, professional communication style
  • Experience in admin, customer service, or clinical settings
  • Previous experience in a supervisory or team leadership role (desirable)

Nice to have:

  • Audio typing skills
  • Previous experience in a supervisory or team leadership role

Additional Information:

Job Posted:
September 16, 2025

Employment Type:
Fulltime
Work Type:
On-site work
Job Link Share:

Looking for more opportunities? Search for other job offers that match your skills and interests.

Briefcase Icon

Similar Jobs for Lead Medical Secretary

Senior Front of House Receptionist

Senior Front of House Receptionist position at a private healthcare clinic in Lo...
Location
Location
United Kingdom , London
Salary
Salary:
32000.00 - 35000.00 GBP / Year
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Significant experience as a Senior Receptionist or in a similar front-of-house position, ideally in healthcare or a professional services setting
  • Strong organizational and problem-solving skills with a keen ability to take ownership of tasks
  • Excellent communication skills to handle sensitive situations with professionalism and care
  • Proficiency in IT systems, including G-Suite (Docs, Sheets, Gmail, Calendar) and ideally patient record systems (e.g., Carebit)
  • A friendly, professional manner with a commitment to delivering excellent patient care and confidentiality
Job Responsibility
Job Responsibility
  • Lead with excellence by taking ownership of the reception area and ensuring it is professional and welcoming
  • Manage patient arrivals and waiting areas, maintaining a positive and calm atmosphere
  • Serve as the first point of escalation for any reception or patient issues
  • Coordinate daily schedules and communicate proactively with clinicians and administrative team
  • Warmly welcome patients, visitors, and clinicians
  • Provide information and assistance to patients while maintaining confidentiality
  • Support billing processes and handle payments
  • Manage phone calls and inboxes, ensuring timely responses
  • Assist with diary management and correspondence for clinicians
  • Maintain clinical documentation and manage repeat prescription requests
  • Fulltime
Read More
Arrow Right

Medical Secretary

Invicta Health is recruiting for a Medical Secretary to join the friendly team a...
Location
Location
United Kingdom , Dover
Salary
Salary:
12.71 - 13.02 GBP / Hour
invictahealth.co.uk Logo
Invicta Health CIC
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Able to communicate effectively and collaboratively across varied disciplines
  • Able to work in a well-organised and professional manner, maintaining concentration and accuracy
  • Able to manage conflicting priorities
  • Good telephone manner
  • Good level of education including competent levels of numeracy and literacy
  • Understand the importance of maintaining patient and data confidentiality
  • Able to use judgement and experience in helping to determine the relevant urgency of requests for information received from patients and other external organisations
  • Experience of setting up and maintaining effective administrative filling systems
  • Experience of work involving regular and accurate data inputting
  • Willingness to learn and adapt to change
Job Responsibility
Job Responsibility
  • Accurately code information, following coding protocol and using industry recognised codes
  • Examine records and documentation for missing information and coding errors, using medical knowledge to correct mistakes found in a timely manner
  • Identify and highlight any read coding problems to the GP and/or Practice Manager
  • Support the clinical team to ensure all targets are met and data is processed safely and accurately
  • Use the E-referral system (ERS) to action, monitor and track appointments, bookings, and admissions of patients to hospital and send out relevant documentation to the patient
  • Work to successfully action ERS tasks relating to any changes made to referrals and effectively manage rejected referrals
  • Monitor DOCMAN workflow and complete all secretarial tasks that originate from DOCMAN and EMIS
  • Troubleshoot any DOCMAN issues and add/remove users where necessary
  • Maintain an accurate and up to date library of template forms on DOCMAN and EMIS and ensure all clinical staff have access
  • Raise invoices to patients for GP letters, reports, Insurance companies and any other service as necessary. Handle cheques and cash received from patients, liaising with finance as appropriate
What we offer
What we offer
  • NHS Pension
  • Learning and Development opportunities
  • Progression opportunities
  • Competitive annual leave entitlement
  • Incremental pay progression
  • Flexible working
  • Approved blue light card provider
  • Salary Sacrifice Schemes
  • Car Lease Scheme
  • Employee Assistance Programme
  • Parttime
Read More
Arrow Right

Acute Medicine Consultant

Applications are invited for enthusiastic Acute Medicine Consultants to join our...
Location
Location
United Kingdom , Swindon
Salary
Salary:
109725.00 - 145478.00 GBP / Year
gwh.nhs.uk Logo
Great Western Hospitals NHS Foundation Trust
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Fully registered with the GMC
  • MRCP (UK) or equivalent
  • Entry on the Specialist Register or within 6 months of CCT at interview
  • Clinical training/experience equivalent to that required for gaining UK CCT
  • Expertise in full range of medical conditions
  • Ability to lead a multi-professional team and take full and independent responsibility for clinical care of patients
Job Responsibility
Job Responsibility
  • Multidisciplinary team working is a key component of working within the Trust and involves regular MDT discussions with colleagues
  • Providing evidence-based care for patients in a multidisciplinary setting
  • Continuing responsibility for the care of patients in your charge, including all administrative duties associated with patient care (with secretarial support)
  • Development of subspecialty interests that fit in with division needs and the strategic direction of the Trust
  • Responsibilities for carrying out teaching, examination and accreditation duties are required, and for contributing to undergraduate and post-graduate and continuing medical education activities
  • Provision of cover for Consultant colleagues' periods of leave in accordance with arrangements agreed within Trust policy
  • Participation in clinical audit and in continuing medical education
  • Conducting suitable duties in cases of emergencies and unforeseen circumstances
  • The post holder will participate in an out of hours consultant rota, detailed within the job plan section
  • Consultants allocated daily to each area as above
What we offer
What we offer
  • £20,000 bonus recruitment premium
  • competitive relocation package of up to £8,000
  • The Trust is also keen to support professional skills and development, this could be through attendance at conferences, being an education supervisor or opportunities to lead improvement projects as an example
  • there is an opportunity for the successful candidate to receive a dedicated session offered as part of the role (1 PA)
Read More
Arrow Right

Business Excellence Manager

The Business Excellence Manager plays a critical role in supporting the complian...
Location
Location
China , Shanghai; Beijing
Salary
Salary:
Not provided
amgen.com Logo
Amgen
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Bachelor’s degree or above
  • 8+ years of experience in pharmaceutical business operations, project management, or risk management
  • Familiarity with HCP/HCO-related programs and sponsorships
  • Strong compliance mindset and experience in risk mitigation
  • Proficiency in Microsoft Office (Word, Excel, PowerPoint)
  • Experience in process improvement and digitalization
Job Responsibility
Job Responsibility
  • Oversight of key commercial activities, with focus on Third-Party Programs
  • Partnering with cross-functions to ensure global and local policy smoothly landed into execution, meanwhile keep optimizing the effectiveness of policy & procedure
  • Provide operational guidance to Responsible Amgen Employees (RAEs) through activity planning, in-progress checks, onsite monitoring, and retrospective data analysis
  • Conduct in-field observations and real-time support for prioritized program types, ensure preventive risk management and contribute to business effectiveness through closing monitoring and communicating
  • Acting as business partners to dedicated business unions, foster business excellence & compliance culture through continuous training/communication
  • Coordinate with relevant functions to address execution deviations and escalate to the Leadership Team (LT) when necessary
  • Lead or support communications with Medical Associations and ensure timely documentation collection
  • Prepare and assess third-party program submissions for FRC review, advising on program value and compliance
  • Serve as Secretary for the Amgen China FRC, ensuring disciplined meeting operations and accurate documentation
  • Conduct periodic program reviews and field visits
Read More
Arrow Right

General Counsel

We are looking for an experienced General Counsel to lead our legal function and...
Location
Location
United Kingdom , Oxford
Salary
Salary:
Not provided
jobs.360resourcing.co.uk Logo
360 Resourcing Solutions
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Qualified Solicitor or Barrister
  • Substantial post-qualified experience in a senior capacity in corporate or commercial law
  • Experience working in-house, ideally in life sciences, healthcare, or technology
  • Strong experience with corporate governance, commercial contracts, and legal risk management
  • Knowledge of intellectual property law and protections
  • Experience managing legal teams and external counsel
  • Excellent negotiation, communication and stakeholder management skills
Job Responsibility
Job Responsibility
  • Provide strategic legal advice to the Executive Team and Board on corporate governance, risk and compliance
  • When needed, serve as Company Secretary, coordinating board meetings, governance processes and shareholder communications
  • Lead all corporate legal matters including international corporate structures and filings
  • Manage and negotiate complex commercial agreements with healthcare providers, academic institutions and pharmaceutical partners
  • Oversee the company’s intellectual property portfolio, including brand protection and infringement matters
  • Advise on regulatory and legal issues relevant to healthcare, medical devices and software
  • Manage the company’s litigation risk and dispute resolution
  • Develop and maintain relationships with external legal advisors
  • Lead and develop the internal legal team, ensuring efficient legal operations and strong governance frameworks
  • Monitor legal and regulatory developments and provide guidance to the business
Read More
Arrow Right
New

Clinical Team Secretary

This is an exciting opportunity to work within a friendly and efficient admin te...
Location
Location
United Kingdom , Grimsby
Salary
Salary:
25760.00 - 27476.00 GBP / Year
navigocare.co.uk Logo
Navigo Health and Social Care CIC
Expiration Date
May 13, 2026
Flip Icon
Requirements
Requirements
  • Educated to GCSE level grade A to C or equivalent including Mathematics and English Language
  • RSA/OCR Grade 3 Typing/Word Processing standard
  • Ability to communicate at all levels
  • Excellent customer service skills with the experience and ability to deal with telephone enquiries from other Agencies, Service Users, their families and carers as well as Mental Health professionals
  • Ability to minute complex clinical meetings (roles at Band 3 and above)
  • Diary management skills
  • Proven audio typing skills
  • Confident and approachable
  • Adaptable and flexible in approach to working practice
  • Initiative and proactive approach
Job Responsibility
Job Responsibility
  • To provide a full, effective and efficient administrative and secretarial support service to all staff within the Clinical Team co-ordinating adhoc daily administration tasks to ensure the effective and efficient running of the service
  • To audio/copy type and format correspondence following Outpatient Appointments and Domiciliary Visits ensuring timescales are met and information is saved accurately on the electronic system
  • Work closely with Inpatient Secretary in assisting with administrative work relating to inpatient admissions and discharges meeting set timescales as required by area of service
  • Will support the day-to-day diary management of Clinical and Medical Team Members
  • To audio/copy type and format of all reports, letters, assessments, reviews, care plans, discharges etc as pertinent to the work of the Team within set timescales ensuring clinical coding as appropriate and accurate saving to the electronic system
  • Assist in cover of aspects of the role of the Admin Team Lead as and when requested/required
  • To work within set processes and guidelines to maintain efficient, accurate and confidential record systems
  • To assist in overseeing work on a day-to-day basis of any bank, temporary and admin support staff bringing any issues to the attention of Admin Team Lead
  • To attend and participate in relevant team meetings including Administrative, Clinical and Business Meetings
  • To deal with telephone enquiries from service users suffering with mental health illnesses using empathy, understanding, initiative, tact and tenacity where appropriate ensuring accurate information is forwarded appropriately in order for appropriate care and follow up to be facilitated
  • Parttime
!
Read More
Arrow Right
New

Pharmacy Technician

We’re building a world of health around every individual — shaping a more connec...
Location
Location
United States , Drexel Hill
Salary
Salary:
Not provided
https://www.cvshealth.com/ Logo
CVS Health
Expiration Date
June 22, 2026
Flip Icon
Requirements
Requirements
  • Must comply with any state board of pharmacy requirements or laws governing the practice of pharmacy, which includes but is not limited to, age, education, and licensure/certification
  • If the state board of pharmacy does not address or mandate a minimum age requirement, must be at least 16 years of age
  • If the state board of pharmacy does not address or mandate a minimum educational requirement, must have a high school diploma or equivalent, or be actively enrolled in high school or high school equivalency program
  • State-level licensure and national certification requirements vary by state, click here to learn more
  • Regular and predictable attendance, including nights and weekends
  • Ability to complete required training within designated timeframe
  • Attention and Focus
  • Customer Service and Team Orientation
  • Communication Skills
  • Mathematical Reasoning
Job Responsibility
Job Responsibility
  • Living our purpose by following all company SOPs at each workstation to help our Pharmacists manage and improve patient health
  • Following pharmacy workflow procedures at each pharmacy workstation (i.e., production, pick-up, drive-thru, and drop-off) for safe and accurate prescription fulfillment
  • Contributing to positive patient experiences by showing empathy and genuine care
  • Completing basic inventory activities, as permitted by law, and as directed by the pharmacy leadership team
  • Contributing to a high-performing team, embracing a growth mindset, and being receptive to feedback
  • Remaining flexible for both scheduling and business needs, while contributing to a safe, inclusive, and engaging team dynamic
  • Understanding and complying with all relevant federal, state, and local laws, regulations, professional standards, and ethical principles
  • Delivering additional patient health care services (e.g., immunizations, point-of-care testing, and voluntarily staffing offsite clinics), where allowable by law and supported by required training and certification
  • Where permissible, the Pharmacy Technician may also support immunizations, which includes the following responsibilities: Completing additional licensure and training requirements, in compliance with state Board of Pharmacy regulations, to obtain Technician Immunizer status to support preparing and administering vaccines
  • Educating patients about the importance of vaccines and referring patients to the Pharmacist-on-duty for vaccination questions
What we offer
What we offer
  • medical, dental, and vision coverage
  • paid time off
  • retirement savings options
  • wellness programs
  • and other resources, based on eligibility
  • Fulltime
Read More
Arrow Right
New

Mri Technologist

MedPro Healthcare Staffing, a Joint Commission-certified staffing agency, is see...
Location
Location
United States , Springfield
Salary
Salary:
Not provided
medprostaffing.com Logo
MedPro Healthcare Staffing
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Completion of a two year approved School of Radiologic Technology
  • Valid state radiology registration as required by state law
  • Registry by the American Registry of Radiologic Technology.
Job Responsibility
Job Responsibility
  • MRI technologists utilize their knowledge of anatomy, physiology and the principles of MRI to safely and efficiently operate MRI scanners, assisting in the diagnosis of disease and injury.
  • Ensure the safety of patients, staff and visitors who come in contact with the powerful magnetic field of a MRI scanner.
  • Position patients and coils on a table that slides inside the MRI scanner.
  • Inject contrast media as required.
  • Set appropriate technical parameters, operate MRI scanners and related equipment, and observe image data on computer monitors during scans.
  • Be familiar with the differences from a normal image and an abnormal image.
  • Recognize and respond to life threatening situations.
  • Assure compliance with federal, state, and local technical and professional regulations and accepted practiced guidelines.
  • Delivers quality, cost effective patient care in a professional manner.
  • Works effectively to maintain an environment of excellence, which is patient focused, providing timely, compassionate, quality patient care.
What we offer
What we offer
  • Weekly pay and direct deposit
  • Full coverage of all credentialing fees
  • Private housing or housing allowance
  • Group Health insurance for you and your family
  • Company-paid life and disability insurance
  • Travel reimbursement
  • 401(k) matching
  • Unlimited Referral Bonuses up to $1,000
  • Fulltime
Read More
Arrow Right